Specifications for Weighttronix Scale Equipment Repair Maintenance and Certification.docx

Specifications for Repair, Maintenance, Certification of Weightronix Scale Equipment

1.1. GOAL: To certify and maintain all Avery Weightronix, Rice Lake equipment and electronic indication scales located at the I-74 McLean County, I-64 St. Clair County, I-74/280 Eastbound (EB) and Westbound (WB) Rock Island County, and I-70 Fayette County weigh stations allowing the Department to meet its federal certification requirements. Lastly, to utilize the knowledge and expertise of the Vendor, to obtain supplies and services necessary to help meet the statutory responsibilities of the State.

1.2. MILESTONES AND DELIVERABLES: The Vendor shall respond within 24 hours after receiving a service request in a manner acceptable to the State (e-mail, FAX or telephone call).

1.3. VENDOR / STAFF SPECIFICATIONS: The supplies and/or services Vendor is required to provide by this Contract are specified below. Vendor must provide the specified supplies and/or services and adhere to all stated performance requirements and schedules. The Vendor must be certified to service Rice Lake, Avery Weightronix, and equipment. The Vendor supply timely and efficient repairs, as determined by the State to the following scales:

1.4.1 Avery Weightronix, Rice Lake Equipment and Electronic Indication Scales Weigh Station Locations: I-74 McLean County, I-64 St. Clair County, I-74/280 WB Rock Island County and I-70 Fayette County Scales.

The Vendor shall schedule quarterly certification tests with the Illinois Department of Agriculture. If Agriculture is unavailable for quarterly certifications, the Vendor shall perform the tests and provide results to them. The tests are to be performed within the quarter applicable to the certification.

New load cells should be National Type Evaluation Program (NTEP) approved.

· Vendor Overtime is to be held to a minimum and at no time shall exceed 25 percent of the regular time charged on any one call without authorization. The person's name that authorized the overtime (over 25% of the regular time charged) shall be shown on the service ticket.

· Mileage charges will be approved for pickup trucks and 20,000 pounds test trucks and be based on the mileage rates provided in the bid pricing table. The Vendor shall identify the location/garage from which they are dispatched.

· All new parts are to be guaranteed against defective material and workmanship for a period of one year from the time they are installed at the weigh station. Should new part(s) fail during that period, prompt replacement shall be made by the Vendor without charge to the State. The Vendor shall administer and enforce any warranties already in existence or future warranties provided by equipment suppliers. The Vendor shall perform all work so that all warranties are maintained in full force and effect. If equipment repairs/replacement is covered by warranty that includes the cost of parts, equipment and labor, the Vendor will not be entitled to additional reimbursement from the State. All such warranties, existing under this Contract as of the date of expiration, termination or cancellation will survive the termination, expiration or cancellation of this Contract, for such length of time as is necessary to comply with the warranty.

· All parts and components the Vendor furnishes must be at minimum equivalent in both material type/grade and quality to that used by the original equipment manufacturer.

· When any circuit board is replaced in any of the scale readouts or a load cell is replaced, the Vendor shall be responsible for testing the scales with a minimum 10,000 pounds of certified test weights in order to place the scales back into service. The service person placing the scales back in service must be registered by the Illinois Department of Agriculture. A copy of the Placed in Service Report must be mailed to the Department of Agriculture, Bureau of Weights and Measures, P.O. Box 19281, State Fairgrounds, Springfield, IL 62794-9281 within three days of return to service.

· When receiving calls for minor repairs and adjustments, any parts which might conceivably be needed should be taken to the scale by the service technician. A load cell or cells should always be taken on calls to weigh stations. In no case will mileage charges for more than two round trips from the shop to the scale site be allowed for any one call.

· While at a scale as a result of a service call for a described problem, the service technician will check the operation for other conceivable problems, make the necessary adjustments, and perform preventative maintenance work such as clean dirt from electronic components, check and repair loose wires, solder connections and other items that reflect good technician work.

· When problems are found that may cause the scale to be inoperable for more than three calendar days, the Vendor shall notify the Central Bureau of Operations at (217) 299-0934 as soon as possible of that situation.

· Standard/normal working hours are considered to be, weekdays 8:00 AM to 5:00 PM. Overtime hours are considered time outside of the identified standard/normal working hours. Observed State of Illinois Holidays are provided on the following link: https://www.illinois.gov/cms/Employees/Personnel/Pages/StateHolidays.aspx Bid Pricing:

Quantity Unit of Measure Per Unit Price - Firm Extended Bid Price

Item 2: Quarterly Certification Tests for the Carlock WB Scales

Item 2: Quarterly Certification Tests for the O’Fallan Scales

Item 2: Quarterly Certification Tests for the Brownstown Scales

Item 2: Quarterly Certification Tests for the Moline WB Scales

· TERM OF THIS CONTRACT: this is a two month contract that will start upon execution of the contract.

Vendor Name: _____________________ Signature: _________________________ Printed Name: _____________________ Title: _____________________________ Date: _____________________________ Address: ___________________________ Phone: _____________________________ Email: _____________________________