Specifications for Video Production Request 2026.docx

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Specifications for Video Production Scope of Work:

The purpose of this solicitation is to identify a qualified supplier for the Alabama Bureau of Pardons and Paroles (ABPP) to provide professional video production services. The supplier shall provide the service in a format or package for use on a variety of mediums.

Supplier Requirements:

A. Video Production Services

· Comprehensive services to create a professional video highlighting the success of the Bureau’s reentry model and the Perry County PREP Center.

B. Pre-production Planning

· Agreement on a strategic pre-production schedule and planning of a timeline to ensure efficient and effective filming that will result in a deliverable within two months of contract execution.

· Scripting and development of a shot list.

· Site-visit of the PREP Center with a member of the Bureau Communications staff.

C. Production

· Two full days of filming with high quality audio, lighting and cameras that result in a high-quality video (1080p).

· Allowance for two rounds of revisions during editing.

D. Post-Production Deliverables

· Five-minute-long Reentry Highlight Video showcasing with reentry programs with appropriate shot selections from the PREP Center as well as audio from leaders at the Bureau and partner organizations.

· Transfer of all video footage to the Bureau via external hard drive or virtual means (DropBox, etc).

· All raw footage, edited footage, project files, graphics, audio recordings, and other deliverables produced under this contract shall become the sole property of the Alabama Bureau of Pardons and Paroles upon final payment.

· Final video shall include closed captions compliant with accessibility standards.

· Vendor may not reuse footage for marketing purposes without written approval.

Sub-Contracting:

The awarded bidder on this solicitation is restrained from assigning or subcontracting any portion of the work under this contract without the express written consent of the Chief Procurement Officer.

Scheduling Requirements:

The video must be completed within two months of awarding of contract.

Quote Requirements:

Supplier quotes shall be provided in advance.

All quotes must be fully itemized and include:

· Pre-production and production billing

· Estimated production timeline (days dedicated to filming)

· List of post-production deliverables

· Total estimated project cost Invoicing/Pay Schedule:

The supplier shall submit one invoice totaling the project cost to the ABPP Accounts Payable section via email: invoices.payables@paroles.alabama.gov.

All invoices must include:

· Company name(s)

· Date of service Budget Considerations:

The Alabama Bureau of Pardons and Paroles reserves the right to withhold award decisions due to budget constraints. All procurement decisions will be made within the framework of the agency’s budgetary limits.

Payment:

Payments will be made thirty (30) days in arrears following receipt of a valid invoice. Invoices must be submitted to invoices.payables@paroles.alabama.gov.

Facility Information:

Location One:

ABPP Headquarters 301 S. Ripley Street Montgomery, AL 36104 Location Two:

Prep Center

4805 HWY 80 W

Uniontown, AL 36786