SPECIFICATIONS_FOR_ELECTRIC_UNDERGROUND_DISTRIBUTION_SYSTEM_INSPECTION.pdf

CALL FOR BIDS

Florida Keys Electric Cooperative Association, Inc. (FKEC), hereby gives notice to prospective bidders that proposals will be received by FKEC, at the Procurement Department, procurement@fkec.com until 2:00 p.m. on March 31, 2026 for:

FKEC BID #26-06

SPECIFICATIONS FOR ELECTRIC UNDERGROUND DISTRIBUTION SYSTEM INPECTION

In order to ensure an open and full competitive bidding process and maintain compliance with FEMA’s Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules), FKEC has instituted VendorLink and DemandStar systems to provide current information to potential bidders.

These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, seven days a week. Specifications may be obtained from their websites at www.myVendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals.

Anticipated Solicitation Schedule

March 4, 2026 Call for Bid

March 23, 2026 Questions Due

March 31, 2026 Bids Due

April 15, 2026 Intent to Award

November 1, 2026 Completion Date

NOTE: The above anticipated solicitation schedule is subject to change. FKEC will entertain questions for clarification until March 23, 2026 at 2:00 pm. All questions must be submitted in writing by email to procurement@fkec.com, or via the VendorLink website. No questions will be answered after that date.

Each proposal should constitute an offer to FKEC, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

/s/ Adam Pierce

Adam Pierce

Purchasing, Procurement, and Warehouse Manager mailto:procurement@fkec.com http://www.demandstar.com/taf/agencycp.taf?_function=list&A=335

FKEC General Information

Florida Keys Electric Cooperative (FKEC) is the private, not-for-profit power utility for the Upper and Middle Florida Keys. Headquartered in Tavernier, Florida, FKEC provides electricity from the Seven-Mile Bridge to Ocean Reef and the Monroe County Line, and services more than 33,000 meters. FKEC presently has an authorized workforce headcount of 119, with an actual headcount of 115. FKEC recognizes the Union as the exclusive collective bargaining agent for all employees of FKEC working in the Union classified positions. Employees are divided between two work locations: Tavernier and Marathon, and among nine departments: Executive, Finance, Human Resources, Safety, Engineering, Information Technology, Transmission, Distribution, and Member Services.

The Cooperative was formed as a corporation in the state of Florida in 1940, and in 1944 was recognized by the Internal Revenue Service as being federal income exempt tax under section 101(10) of the Revenue Act of 1939 (now section 501 (c) (12) of the Internal Revenue Code). FKEC currently imports all of its power supply and uses local generation for emergency back-up only. The utility relies on power from the mainland because it is far less expensive than local generation.

Today, FKEC maintains a highly respected position within its local community, and within the National Rural Electric Cooperative Association, for its dedication to reliable electric service and forward thinking initiatives.

FKEC and its representatives have exercised due care in preparing this Request for Proposal (solicitation). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. FKEC and its representatives do not warrant the accuracy of information contained herein.

Statement of Work

1. Purpose

Florida Keys Electric Cooperative (FKEC) is seeking bids for the performance of inspections of its underground distribution system as defined in this document. This Statement of Work defines the scope, methodology, and deliverables. All work shall be completed in accordance with the Florida Public Service Commission (FPSC) rules, including but not limited to FPSC Rule 25-6.034, 25-6.0341, this document, and applicable reliability and inspection standards.

2. Project Overview

The Contractor shall perform comprehensive underground inspections of distribution-class pad-mounted switchgear, pad mounted junction cabinets, Secondary Pad Mounted Junction Cabinets, MVI cabinets, Fused Elbow Vaults, Primary Metering Cabinets, and pad-mounted transformers within the FKEC service territory. The inspections will evaluate equipment condition, integrity of underground components, safety compliance, and potential reliability risks. Findings will support the utility’s FPSC-mandated inspection and maintenance programs.

A kickoff meeting will be held with the awarded bidder prior to commencement of work. The meeting will include project coordination, scheduling expectations, and review of safety requirements. A safety briefing will also be conducted with FKEC personnel and contractor staff. Corresponding contact information for project management and emergency notifications will be exchanged at this meeting.

3. Scope of Work - No switching or load interruption shall occur.

3.1 Equipment to Be Inspected

• Pad-mounted switchgear (all configurations): Number 31

• Primary Pad Mounted Junction cabinets: Number 31

• Secondary Pad Mounted Junction Cabinets: Number: 49

• Medium Voltage Interrupt Cabinets (MVI): Number 2

• Fused Elbow Vaults: Number 5

• Primary Metering Cabinets: Number 4

• Pad-mounted distribution transformers (single-phase and three-phase): Number: 890

• Associated underground components, including:

o Primary and secondary terminations o Elbow connectors and bushings o Grounding systems o Conduits, ducts, and vaults o Cable terminations and splices o Protective devices (fuses, surge arresters) o Compliant Labeling

4. Inspection Tasks

4.1 Pre-Inspection Activities

• Review utility GIS, asset records.

• Verify site access, traffic control needs, and safety requirements.

• Confirm equipment identification numbers and GPS coordinates.

4.2 Visual and Physical Inspection

The Contractor shall perform a detailed inspection that includes, at minimum:

Pad-Mounted Switchgear

• Inspect exterior cabinet for corrosion, damage, leaks, or intrusion.

• Verify proper locking mechanisms and tamper resistance.

• Thermal imagining of elbows/connections/junction points/lightening arrestors as present at the location.

• Inspect interior compartments for contamination, moisture, or wildlife intrusion.

• Check operating mechanisms for wear, lubrication needs, and proper function.

• Inspect bushings, elbows, terminations, and grounding connections.

• Document any non-compliance with FPSC reliability standards.

• Note labeling of cables with source and load. Document missing labels

• Verify labeling, arc-flash stickers, and safety signage. (replace/Install missing, damaged or warn signage)

• Battery condition as applicable: Communication and backup operational batteries. Note batteries as needing replacement if poor condition or older than 2024

• Pad inspection:

o Note type of pad, concrete, fibercrete or fiberglass o Note any spalling, cracking, chipping of pad – Mark un-sat if any exist o Note depth of burial for fibercrete and fiberglass pads. Minimum acceptable 2/3 buried

• Document each bullet item of the inspection with photographs

Pad-Mounted Transformers

• Inspect tank, cabinet, and pad for corrosion, oil leaks, or structural damage.

• Verify labeling, arc-flash stickers, and safety signage. (replace/Install missing, damaged or warn signage)

• Verify integrity of high-voltage and low-voltage terminations.

• Thermal imagining of elbows/connections/junction points/lightening arrestors as present at the location.

• Note labeling of cables with source and load. Document missing labels

• Change batteries in fault indicators. In addition to replacing batteries, all fault indicators shall be tested by using a magnet provided by FKEC to verify proper functionality.

• Inspect grounding grid, ground rods, and bonding connections.

• Check for overheating indicators, discoloration, or insulation degradation.

• Confirm proper clearances and vegetation management compliance.

• Document any non-compliance with FPSC reliability standards.

• Verify oil absorbent pads in vaults, change existing pads if present

• Pad inspection:

o Note type of pad, concrete, fibercrete or fiberglass o Note any spalling, cracking, chipping of pad – Make un-sat if any exist o Note depth of burial for fibercrete and fiberglass pads. Minimum acceptable 2/3 buried

• Document each bullet item of the inspection with photographs

Fused Elbow Vaults

• Inspect conduits, ducts, and cable entrances for deterioration.

• Thermal imagining of elbows/connections/junction points/lightening arrestors as present at the location.

• Verify cable jacket condition where accessible.

• Inspect splices, terminations, and elbows for tracking, cracking, or partial discharge indicators.

• Note labeling of cables with source and load. Document missing labels

• Confirm grounding continuity and bonding integrity.

• Document any non-compliance with FPSC reliability standards.

• Pad inspection:

o Note type of pad, concrete, fibercrete or fiberglass o Note any spalling, cracking, chipping of pad – Make un-sat if any exist o Note depth of burial for fibercrete and fiberglass pads. Minimum acceptable 2/3 buried

• Document each bullet item of the inspection with photographs

MVI Cabinets/Primary Junction Cabinets/Secondary Junction Cabinets/Primary Metering Cabinets

• Inspect exterior cabinet for corrosion, damage, leaks, or intrusion.

• Thermal imagining of elbows/connections/junction points/lightening arrestors as present at the location.

• Verify proper locking mechanisms and tamper resistance.

• Inspect interior compartments for contamination, moisture, or wildlife intrusion.

• Check operating mechanisms for wear, lubrication needs, and proper function.

• Inspect bushings, elbows, terminations, and grounding connections.

• Document any non-compliance with FPSC reliability standards.

• Note labeling of cables with source and load. Document missing labels

• Verify labeling, arc-flash stickers, and safety signage. (replace/Install missing, damaged or warn signage)

• Pad inspection:

o Note type of pad, concrete, fibercrete or fiberglass o Note any spalling, cracking, chipping of pad – Mark un-sat if any exist o Note depth of burial for fibercrete and fiberglass pads. Minimum acceptable 2/3 buried

• Document each bullet item of the inspection with photographs

5. Documentation and Reporting

5.1 Inspection Records

The contractor shall use forms on FKEC-provided iPAD’s to document each inspection. The personnel completing the inspection shall be documented on the form. Date and time of the inspection shall be documented on the form.

5.2 Data Format

If the inspection is not documented on FKEC IPAD, then all forms will be submitted in a searchable PDF format.

6. Compliance Requirements

All work must comply with:

• Florida Public Service Commission (FPSC) Rules, including:

o Rule 25-6.034 – Standards of Construction o Rule 25-6.0341 – Underground Facility Inspection Requirements o Rule 25-6.015 – Safety Standards

• National Electrical Safety Code (NESC)

• OSHA 29 CFR 1910.269

• Utility-specific construction and safety standards

7. Safety Requirements

• All personnel must be qualified for underground distribution inspections.

• Lockout/tagout procedures must be followed.

• Arc-flash PPE must meet NFPA 70E requirements.

• Traffic control must comply with MUTCD standards.

• Confined space procedures must be followed where applicable.

8. Deliverables

• Completed inspection reports for each asset

• Summary of deficiencies and recommended corrective actions

9. Schedule

The awarded bidder shall provide a detailed project schedule in the chart below. A Gantt Chart is also acceptable. The desired completion schedule is very important to FKEC. We hope to have the final deliverables completed by Nov 1st, 2026. The contractor should include any weather, or other contingencies in their proposal and identify schedule risk mitigation plans. Please itemize the estimated cost of this requirement in your proposal, if any.

FKEC work blackout days include Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving and the Day after Thanksgiving, Christmas Eve and Christmas Day. No work can affect US1/Overseas Highway traffic in the Florida Keys during Florida Lobster Sport Season week (July 26- August 1, 2026), Thanksgiving week and Christmas week. The contractor will be responsible for securing all project materials for any significant storm during storm season (June 1-November 30).

FKEC’s business hours are from Monday – Thursday, 7:30am – 4:00pm. Any time FKEC personnel are needed, it must occur during normal business hours.

Project Task Schedule

ITEM TASK DESCRIPTION DURATION START DATE END DATE

10. Acceptance Criteria

Work will be accepted when:

• All inspections are completed per this SOW

• All inspections reports are submitted in searchable PDF format or documented by bidder on FKEC provided iPad by the contractor

• An executive summary document submitted with tabular format of the deficiency

• All deficiencies are clearly documented with photos

• Submittals pass engineering QA/QC review

11. Pricing

11.1 Pricing Structure

• The Contractor shall provide all labor, equipment, tools, materials, transportation, and reporting necessary to complete the underground inspections described in this SOW.

Complete table below with bid submittal. All pricing must remain valid for the duration of the contract term.

Note: The Total Bid Price is a Total Not To Exceed Price.

11.2 Unit-Rate Pricing (Recommended for FPSC Compliance Programs)

Inspection Item Unit

Description Estimated Quantity

Unit Price

Extended Price

Pad-Mounted Transformer Inspection

Per transformer 809 $____ $____

Pad-Mounted Switchgear Inspection Per switchgear 31 $____ $____

MVI Cabinet Per Cabinet 2 $____ $____

Fused Elbow Vault Per Cabinet 4 $____ $____

Primary Junction Cabinet Per Cabinet 31 $____ $____

Secondary Junction Cabinet Per Cabinet 49 $____ $____

Primary Metering Cabinet Per Cabinet 4 $____ $____

Cost

Travel and Mob/De-mob costs

Bid Price

Total Not to Exceed Cost

11. Contractor Qualifications

11.1 General Requirements

The Contractor must possess the technical expertise, safety certifications, and regulatory knowledge necessary to perform underground inspections cited in this scope of work in accordance with Florida Public Service Commission (FPSC) requirements. The Contractor shall demonstrate the ability to perform all work safely, efficiently, and in compliance with applicable federal, state, and industry standards.

11.2 Licensing and Certifications

The Contractor shall maintain, at minimum:

• A valid Florida business license and all required local operating permits

• Electrical contractor licensing appropriate for underground distribution work (if required by jurisdiction)

• OSHA 29 CFR 1910.269 training certification for all field personnel

• NFPA 70E arc-flash safety training

• Confined space entry certification (if applicable to underground vault inspections)

• First Aid/CPR certification for all field crews

• Valid driver’s licenses for all equipment operators

11.3 Technical Competency

The Contractor must demonstrate:

• Proven experience inspecting pad-mounted transformers, pad-mounted switchgear, and underground distribution components

• Familiarity with FPSC Rules 25-6.034, 25-6.0341, and related reliability and inspection standards

• Proficiency in identifying equipment defects, corrosion, insulation degradation, grounding issues, and safety hazards

• Ability to perform thermal imaging, ground resistance testing, and partial discharge/ultrasonic testing (if included in scope)

• Capability to integrate inspection data into GIS, asset management systems, or utility-specified platforms

• Capability to integrate inspection data into GIS, asset management systems, or utility-specified platforms

11.4 Personnel Qualifications

All personnel assigned to the project must meet the following minimum qualifications:

Field Technicians

• Minimum 2 years of experience in underground distribution inspection or maintenance

• Training in energized and de-energized equipment safety

• Ability to identify defects in terminations, elbows, bushings, and grounding systems

Journeyman Linemen / Underground Specialists

• Minimum 4 years of experience working on underground distribution systems

• Demonstrated knowledge of pad-mounted equipment construction and operation

• Qualified to operate and inspect switchgear mechanisms

• inspection findings and provide engineering recommendations

11.5 Safety Program Requirements

The Contractor must maintain a documented safety program that includes:

• Written safety policies compliant with OSHA, NESC, and NFPA 70E

• Job hazard analysis (JHA) procedures for underground inspections

• Tailboard and pre-job briefing protocols

• Incident reporting and root-cause analysis procedures

• Drug-free workplace policy

The Contractor shall provide safety performance metrics upon request, including:

• OSHA recordable incident rate

• Lost-time incident rate

• EMR (Experience Modification Rate)

11.6 Equipment and Tools

The Contractor must supply all tools and equipment necessary to perform the inspections, including:

• PPE compliant with NFPA 70E and utility standards

• Thermal imaging cameras (if required)

• Ground resistance testers

• Digital cameras or tablets for documentation

• GPS-enabled devices for asset location verification

All equipment must be properly calibrated and maintained.

11.7 Past Performance

The Contractor shall provide evidence of successful completion of similar underground inspection projects, including:

• References from utilities or municipalities

• Examples of FPSC-compliant inspection documentation

• Demonstrated ability to meet schedule and reporting requirements

Submittal Requirements

Respondents should submit Proposals meeting all of the requirements within this solicitation electronically to: procurement@fkec.com, or via DemandStar e-Bidding. Proposals not submitted electronically, and Proposals received after the specified time and date will not be considered. It is the Respondent’s sole responsibility to ensure that FKEC has received its Proposal before the deadline to submit Proposals.

Proposals must be submitted in the format, including heading descriptions, outlined below. To be considered, the proposal must respond to all requirements stated below. Any other information thought to be relevant, but not applicable to the enumerated categories, should be provided as an appendix to the proposal. Proposals failing to comply with these submission requirements, or those unresponsive to any part of this solicitation, may be disqualified.

Any proposal may be withdrawn until the date and time set above for the submission of the proposals.

Any proposal not so withdrawn shall constitute an irrevocable offer, for a period of 90 days, to provide to FKEC the services set forth in this solicitation, or until one or more of the proposals have been awarded.

Required Information in Submittal

1. Title Page. Show the name of Respondent’s firm, address, telephone number, name of contact person, date and the subject: Request for Proposals for ELECTRIC UNDERGROUND DISTRIBUTION

SYSTEM INPECTION.

2. Table of Contents. Include a clear identification of the material by selection and by page number.

3. Cover Letter/Executive Summary/Firm Overview. This letter must be signed by an individual who is authorized to negotiate terms, render binding decisions and commit the firm’s resources (e.g., the president or executive director if a corporation, the managing partner if a partnership, or the proprietor if a sole proprietorship). The letter must indicate the legal status of the Contractor (sole proprietorship, corporation, etc.) and the year the entity was organized to do business as the entity now substantially exists. Provide a brief history and description of your firm’s business organization and experience as it relates to the requirements discussed previously. Include the location of offices and the number and types of contractors or other relevant professional staff in each office. Include a discussion of the specific expertise and services that distinguish your firm.

4. References. The Contractor shall provide at least three references for whom the Contractor has provided services similar to those requested under this Call for Bids within the past five years.

The references shall include names, addresses, and telephone numbers of the clients for whom prior work was performed and include an explanation of the services provided.

5. Proposed Work Plan. Include all project requirements and the proposed tasks, services, activities, etc. necessary to accomplish the scope of the project defined in this solicitation. This section of the proposal shall contain sufficient detail to convey to members of the evaluation team the Contractor’s knowledge of the subjects and skills necessary to successfully complete the project. Include any required involvement of FKEC staff. The Contractor may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation. The description should include the staffing required and an estimated number of hours required to complete the scope of work.

6. Project Schedule. Include a project schedule indicating when the elements of the work will be completed and when deliverables will be provided. The schedule shall include an opportunity for review of draft documents, if necessary. The schedule should identify expectations of FKEC staff necessary to meet this deadline. FKEC will not be financially responsible for delays prior to the submitted schedule nor delays past the provided schedule completion date.

7. Deliverables. Fully describe deliverables to be submitted under the proposed contract.

8. Cost Proposal. The cost proposal shall identify all costs including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. Submit a fully detailed budget including staff costs and any expenses necessary to accomplish the tasks and to produce the deliverables under the contract, using Attachment A. Include a copy of the firms Travel Policy. The evaluation process is designed to award this contract not necessarily to the Contractor of least cost, but rather to the Contractor whose proposal best meets the requirements of this solicitation.

9. Personnel. Provide the names, proposed roles, background and experience, current professional licenses, office location and availability of the personnel that would perform contracting services, and specifically identify the primary person(s) who will be responsible for managing the relationship with FKEC.

Required Forms with Submittal

1. Certification Regarding Debarment, Suspension and Other Responsibility Matters. The Respondent should execute the form found in Attachment B to this solicitation.

2. Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements.

The Respondent should execute the form found in Attachment C to this solicitation.

3. Bidder’s Statement, included as Attachment D to this solicitation.

4. Drug-Free Workplace Statement, included as Attachment E to this solicitation.

5. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes, on Public Entity Crimes – Attachment F.

Addenda, and Supplemental Information

Any and all addenda to the solicitation will be provided to all Proposers who received the initial solicitation and provided contact information to FKEC, should it become necessary for FKEC to make revisions, request additional information, or respond to written inquiries relating to the solicitation. It is the responsibility of potential proposers to timely submit contact information to facilitate receipt of addenda and supplemental information requests, if issued. Respondents are urged to visit the site/sites where the work will be performed before submitting a proposal to conduct due diligence. If a site visit is not contemplated in the anticipated solicitation schedule, the Respondent may request to schedule site visits via email to procurement@fkec.com.

Any respondent submitting a proposal in response to this solicitation will be deemed to have performed its due diligence on the work requested, including that respondent has received, read, and understood any addenda to the solicitation.

Review of Proposal

FKEC’s designated selection committee will review responses to the solicitation. Selections will be based on completeness of proposals and on which proposals best meet the requirements of this solicitation. FKEC reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which FKEC deems to be in the best interest of FKEC. FKEC reserves its right to award the contract to other than the lowest priced offeror.

Evaluation Criteria

A Selection Committee appointed by FKEC will evaluate and rank each Proposal per the evaluation criteria listed below. Proposals will be evaluated on the basis of the following criteria:

Qualifications of the Firm and Staff 40

Relevant Past Performance 20

Cost Proposal 40

TOTAL 100

Resulting Contract

If a contract is awarded, the selected bidder will be notified of by issuance of a form substantially similar to Attachment G. Bidders will comply with all applicable Federal laws, regulations, executive orders, and FEMA requirements. Bidders should be advised that the selected bidder must execute a Firm Fixed Price agreement with FKEC. The resulting contract must include the contract provisions required by 2 C.F.R. § 200.327 and FEMA guidance. For more information on these provisions visit https://www.fema.gov/media-library-data/1569959119092-

92358d63e00d17639d5db4de015184c9/PDAT_ContractProvisionsTemplate_9-30-19.pdf.

While FKEC anticipates awarding one contract, FKEC reserves the right to award contracts to more than one respondent if it is in the best interests of FKEC. Nonetheless, the issuance of this solicitation does https://www.fema.gov/media-library-data/1569959119092-92358d63e00d17639d5db4de015184c9/PDAT_ContractProvisionsTemplate_9-30-19.pdf https://www.fema.gov/media-library-data/1569959119092-92358d63e00d17639d5db4de015184c9/PDAT_ContractProvisionsTemplate_9-30-19.pdf not obligate FKEC to award a contract. FKEC reserves the right, and has absolute and sole discretion, to cancel this solicitation at any time prior to execution of a contract.

Subcontracting

If Contractor intends to subcontract any portion of the work under the awarded contract, Contractor must take all necessary affirmative steps to assure that small and minority businesses, women’s business enterprises, and labor surplus area firms1 are solicited and used when possible. Affirmative steps must include:

(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and

(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Miscellaneous

Any costs incurred by Respondents in responding to this solicitation are the sole responsibility of the Respondent. FKEC assumes no responsibility for any such costs incurred by the Respondent. The Respondent also agrees that FKEC bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

All materials submitted in response to this solicitation become the property of FKEC. FKEC has the right to use any or all ideas presented in any response to this solicitation, whether amended or not, and selection or rejection of a proposal does not affect this right. No variances to this provision shall be accepted.

1 A list of labor surplus areas is available on the U.S. Department of Labor’s website at https://www.doleta.gov/programs/lsa.cfm.

ATTACHMENT A BID FORM

FLORIDA KEYS ELECTRIC COOPERATIVE ASSOCIATION, INC.

FKEC BID #26-06

SPECIFICATIONS FOR ELECTRIC UNDERGROUND DISTRIBUTION SYSTEM INPECTION

The undersigned proposes to provide labor, tools, supervision, equipment, and services required for the proper completion of: FKEC BID # 26-06 ELECTRIC UNDERGROUND DISTRIBUTION SYSTEM INPECTION cost proposed contract price of:

Inspection Item Unit Description Estimated Quantity Unit Price Extended Price

Pad-Mounted Transformer Inspection Per transformer 809 $____ $____

Pad-Mounted Switchgear Inspection Per switchgear 31 $____ $____

MVI Cabinet Per Cabinet 2 $____ $____

Fused Elbow Vault Per Cabinet 4 $____ $____

Primary Junction Cabinet Per Cabinet 31 $____ $____

Secondary Junction Cabinet Per Cabinet 49 $____ $____

Primary Metering Cabinet Per Cabinet 4 $____ $____

Cost

Travel and Mob/De-mob costs

ATTEST:

Address

By_________________________________ By_______________________________

President (signature) Secretary (signature)

President (print name) Secretary (print name)

Dated_____________________________ Dated_____________________________

The Proposal must be signed with the full name of the Bidder. If the Bidder is a partnership, the Proposal must be signed in the partnership name by a partner. If the Bidder is a corporation, the Proposal must be signed in the corporate name by a duly authorized officer and the corporate seal affixed and attested by the Secretary of the Corporation.

ATTACHMENT B

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the CONTRACTOR (referred to herein as the “prospective lower tier participant”) is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-Procurement Programs.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER

TIER COVERED TRANSACTIONS

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

CONTRACTOR Company Name RFP Number

Name

Title

Signature Date

ATTACHMENT C

CERTIFICATION REGARDING LOBBYING FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

INSTRUCTIONS FOR CERTIFICATION

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

CONTRACTOR certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, CONTRACTOR understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

CONTRACTOR Name

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official Date

ATTACHMENT D

BIDDER’S STATEMENT

In consideration of this contract, if awarded, the Vendor agrees without reservation to FKEC’s Terms & Conditions

(Exhibit A), Indemnification Clause, and insurance clause herein. Which will become a part of the contract, the signing of this statement confirms the Vendor’s acceptance.

DATE:

FIRM NAME: EMAIL: _______________________

SUBMITTED BY:

Print Name & Title

SIGNATURE:

WITNESS:

NOTICE: THIS SIGNATURE PERTAINS TO THE ACKNOWLEDGEMENT AND ACCEPTANCE OF THE ENTIRE TERMS &

CONDITIONS. ANY EXCEPTIONS TO THIS AGREEMENT SHOULD BE NOTED SEPARATELY.

FAILURE TO COMPLETE ABOVE NOTED DOCUMENT WILL RESULT IN NON-COMPLIANCE WITH THESE

SPECIFICATIONS.

ATTACHMENT E

DRUG-FREE WORKPLACE STATEMENT

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

The undersigned vendor in accordance with Florida Statues Section 287.087 hereby certifies that

_________________ ___________________does:

(Name of Business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1.

4. In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Print Name______________________________

Vendor's Signature________________________

Date: __________________________________

ATTACHMENT F

SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL

AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to Florida Keys Electric Cooperative Association, Inc.

by____________________________________________________________________

(print individual’s name and title) for____________________________________________________________________

(print name of entity submitting sworn statement) whose business address is_________________________________________________ and (if applicable) its Federal Employer Identification Number (FEIN) is _____________

If the entity has no FEIN, include the Social Security Number of the individual signing sworn statement:________________________________________________________

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contender.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

a. A predecessor or successor of a person convicted of a public entity crime; or

b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employee, members, and agents who are active in the management of an affiliate.

The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person’ as defined in Paragraph 287.133(1) (e), Florida Statutes, means:

a. any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity.

b. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies):

_____Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with the convicted of a public entity crime subsequent to July 1, 1989.

_____The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of public entity crime subsequent to July 1, 1989.

_____The entity submitting this sworn statement, or one or more of its officers, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer, determined that is was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IN PARAGRAPH ONE (1) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDE IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION

CONTAINED IN THIS FORM.

(Signature) (Date)

STATE OF _________________________

COUNTY OF ________________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority, _________________________ who, after first being sworn by me, affixed his/her signature in the space provided above on this ________ day of ____________________ 20_____.

NOTARY PUBLIC

My Commission Expires:

FOR-094 Revised: 3/5/2019

ATTACHMENT G

PROPOSAL ACCEPTANCE

Florida Keys Electric Cooperative Association, Inc. (FKEC) hereby accepts the foregoing Proposal of the Bidder, for the performance of the following:

FKEC BID #26-06

SPECIFICATIONS FOR ELECTRIC UNDERGROUND DISTRIBUTION SYSTEM INPECTION

Inspection Item Unit Description Estimated Quantity Unit Price Extended Price

Pad-Mounted Transformer Inspection Per transformer 809 $____ $____

Pad-Mounted Switchgear Inspection Per switchgear 31 $____ $____

MVI Cabinet Per Cabinet 2 $____ $____

Fused Elbow Vault Per Cabinet 4 $____ $____

Primary Junction Cabinet Per Cabinet 31 $____ $____

Secondary Junction Cabinet Per Cabinet 49 $____ $____

Primary Metering Cabinet Per Cabinet 4 $____ $____

Cost

Travel and Mob/De-mob costs

Florida Keys Electric Cooperative Association, Inc.

By __________________________________

CEO

Scott Newberry

91630 Overseas Hwy

Tavernier, FL 33070

Date of Contract __________________