Specifications for Bridge Navigation and Miscellaneous Electrical Systems 3-10-25.docx

Attachment “A”

SPECIFICATIONS FOR

BRIDGE NAVIGATION AND

MISCELLANEOUS ELECTRICAL SYSTEMS

On-Call for Repairs of Existing Bridge Navigation and Miscellaneous Electrical Systems

I. Description:

This work is an on-call service for all repairs and replacement of various electrical components required to keep the existing navigation lighting in proper operating condition and up to current National Electrical Code Standards. This work will be performed on any of the District’s eight major river bridges located within Fayette, Greene, Washington and Westmoreland Counties. This work requires familiarity with the location of these eight bridges (see location map), where each power source is located, how the lighting system is accessed and if traffic control or special equipment is required to access various parts of the lighting system.

A. A. ONLY CERTIFIED SMALL BUSINESSES ARE ELIGIBLE FOR AWARD: PennDOT has designated this contract as a Small Business Procurement to provide DGS-certified small businesses with opportunities to compete against other DGS-certified small businesses for Commonwealth agency and DGS statewide contracts under the Small Business Procurement Initiative (SBPI) set forth in Executive Order 2011-09. Only certified small businesses are eligible to submit a bid and receive an award. The small business requirements and certification process can be found on the following site:

https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx The Small Business Certification will be provided after a supplier completes the self- certification process on the SBPI website. A valid Department of General Services (DGS) Small Business certificate will be required as part of the bid in order to be deemed a responsive bidder.

B. The electrical contractor shall be qualified to perform electrical work and shall have been actively involved in this business for a minimum of three (3) years. All work shall be performed in accordance with the National Electrical Code and all materials utilized must be UL approved. The electrical contractor, upon notification by the District Bridge Coordinator shall proceed and complete the work as promptly as possible.

C. The contractor must be able to perform emergency work on a 24-hour basis.

II. Safety Requirements

A. The contractor shall comply with all State and Federal laws and to OSHA safety requirements.

III. Non-Compliance

A. If for any reason, the contractor fails to comply with the requirements of the contract, Section 108.09 of the current PennDOT Specifications, PUB 408/2011 shall prevail. In the event that any materials or workmanship furnished by the contractor are found to be defective, unsuitable or otherwise unacceptable, the materials shall be removed the contractor and replaced with acceptable materials and installed anew to the satisfaction and approval of the District Bridge Maintenance Coordinator at the cost and expense of the contractor. Repair of any damages caused by poor workmanship of the contractor shall be at the contractor’s cost.

IV. Contractor Qualifications

A. To receive consideration as a bidder for this contract, Contractor will provide written documentation of its capability to satisfactorily handle all aspects of the services covered under the scope of this contract. The following documentation must be included with the Contractor’s bid:

. References to substantiate qualifications of performing Commercial Electrical Repair services in a satisfactory manner. Provide the name, telephone number, address and contact person for each (Commercial Account) reference. (Must Provide Three)

. Provide written Verification of having been actively engaged in the business of contracting to provide Electrical Repair Services Over the past three years.

. Provide Details of any suits, judgments or bankruptcies against the firm and the firm’s principals.

. If the contractor or any of its officers has ever done business with the Commonwealth Under a different name, please provide that name.

On-Call Service:

Perform On-Call services Monday thru Saturday, 8:00 a.m. to 4:00 p.m.

Call-outs made Monday thru Friday: Begin repairs no later than 8:00 a.m. the next morning. Notify the District Bridge Maintenance Coordinator by telephone, (Josh Timko, 724-317-9699 cell, 724-439-7361 office no later than 9:00 a.m. with the status of the repairs. Complete all repairs by that afternoon. Notify the District Bridge Maintenance Coordinator by telephone no later than 4:00 p.m. that repairs are complete or if complications were encountered and another day is required to complete repairs.

Access:

Most work performed on the navigation lighting systems of the District’s eight bridges is accessible from the bridge deck, sidewalk, and catwalk or with a bucket truck. If special equipment, like an under-bridge inspection crane (snooper crane) is needed to access repairs, first attempt to schedule use of the state-owned snooper crane by contacting the Bridge Maintenance Coordinator. If the state’s snooper crane is not available and the contractor does not own a snooper crane, one must be rented by the contractor. Reasonable rental rates established in accordance with Section 110.03 of Penn DOT’s specifications, PUB 408/2011 will be accepted for special equipment rental. If the contractor owns a snooper crane, they will be reimbursed for an hourly rate calculated from the monthly rate of the Rental Rate Blue Book for Construction Equipment.

Materials:

All materials used for repairs and replacement should be in compliance with current National Electrical Code Standards.

Furnish the following (but not limited to) electrical components needed to complete repairs.

Circuit Breakers: Single pole or double pole 120v/240v with 10,000 AIC

Cartridge Fuses: Amperage and size vary.

Perform On-Call services Monday thru Friday, 8:00 a.m. to 4:00 p.m.

Complete all repairs with the following time limits:

Wire: 1. For use in conduits: Types RHW, RHH, USE, or THW stranded copper.

Lamp Receptacle: Use a single lamp median base, 250-volt, 660-watt glazed porcelain. For use with navigation lights requiring 120 volts, 100-watt rough service marine light.

Lamps: 100-watt 120-volt rough service marine lamp. (Have a minimum of 12 bulbs for replacement use)

If pre-purchased materials are not used by termination of contract submit purchase receipt and unused materials for reimbursement.

Staff:

There will be an hourly rate for the main electrician and a separate rate for the electrician’s helper. The use of up to two flagmen will be allowed on the rare occasion that traffic control is required for lighting system access. Also notify the Bridge Maintenance Coordinator if flagmen are required for a job. The flagmen will have a separate hourly rate.

Maintenance and Protection of Traffic during On-Call Service:

As required furnish staff, material and traffic control devices (sign, flare, reflective clothing, etc...) necessary for the maintenance and protection of traffic, conforming to Pub 408/2011 Section 901 and current Pubs 212 and 213, when a service vehicle must occupy one lane of the bridge roadway or where service personnel must access the navigation lights from the bridge roadway because there is no sidewalk or catwalk access.

Payment:

This work will be paid for on an hourly basis for time spent on-site executing repairs. The rate per hour includes the total cost of labor, mobilization to project site and the use of general equipment (bucket truck, tools, safety equipment, traffic control devices, etc.…). A reasonable amount of travel time, charged at the same hourly rate, not to exceed 1 hour in each direction, for travel within the county the bridge is located, will be permitted. Travel time may be charged for in ¼ hour increments according to each staff member’s typical hourly rate. If work is requested to be performed on a Saturday, the contractor will be paid one and one-half times the hourly rate. Special equipment and materials will be paid for separately. Reasonable rental fees set by Section 110.03 of Pub 408/2011 will be reimbursed for rental of a snooper crane, if the state-owned bridge inspection crane is not available for use, or if additional special equipment is required. There will be no charge to the contractor for use of the state snooper crane. Materials purchased will be reimbursed at a rate of 115% the invoiced price. All material costs and rental fees will be paid for per job. Submit one invoice per call-out per bridge job with staff used, hours worked on site, travel time, breakdown of materials used with a copy of material purchase receipts, and if applicable, hours used and hourly rental rate for special equipment. Payments will be mailed out approximately 1-2 months after the invoice is received by the district.

Reservation Notes:

Exercise precaution when performing work so that existing roadway, bridge or utility facilities are not damaged. Replace or repair as directed, at no expense to the Department or the Department will have damaged property replaced at the expense of the contractor.

Insurance

When the award is made, submit the following certificate with the executed PO when it is returned to the Department.

1. Insurance Certificate showing the amount of Liability and Property Damage insurance carried.

Renewal Options:

The contract will be for a period of one year from the effective date with (2) two year renewals. Each renewal unit price will be increased by four percent (4%).

Worker Protection:

Pursuant to Executive Order 2021-06, Worker Protection, and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote.

PUBLIC BID OPENING: Public Bid Opening Will Be Held Virtually via Microsoft Teams on 4-14-2025 at 10:00A.M. (EST). Please contact Glenn Bastian gbastian@pa.gov for meeting invitation.

Questions & Answers: All questions pertaining to Solicitation # must be made prior to 4-7-2025 at 10:00A.M. (EST). All questions and answers will be posted to the Solicitation in eMarketplace for public viewing.

The PO created from this solicitation will have an additional line item for parts per county per fiscal year for parts allowance. An allowance of $5,000.00 will be allotted for parts for Fayette, Greene & Westmoreland. An allowance of $15,000.00 will be allotted for parts for Washington Co.