Specifications_Event_4077.pdf

BID SPECIFICATIONS

EVENT # 4077

Furnish, Deliver and Haul Away of Residential Range/Oven Appliances

The City’s Health Department is seeking a supplier to furnish and deliver new residential induction range/ovens on an as-needed basis for the Asthma Mitigation Program. The awarded supplier will also haul away and recycle the gas stove appliances replaced as part of this program. De-Installation/disconnection of existing gas stoves and installation of the new electric appliances is not required.

Bid prices shall include:

• One (1) Frigidaire Free-Standing Electric Induction Range/Oven as specified below:

o Model: GCRI3060BF o Description: Gallery 30-inch Rear Control Induction Range with Convection Oven o Color: Stainless Steel Finish

• Appropriate appliance power supply cable to support installation.

• Appliance delivery to a specified residential address within the City of Minneapolis.

• Haul away of the de-installed/disconnected gas stove will take place at time of delivery.

• All equipment proposed shall be new and unused o Used, refurbished, discontinued and/or obsolete equipment is unacceptable

• Minimum one (1) year manufacturer’s warranty to include parts and labor.

• Tax is not to be included with your bid price. A copy of “Minnesota Revenue Form ST3:

Certificate of Exemption” for the City of Minneapolis is available on the City of Minneapolis website or upon request.

• New induction range/oven appliances will be installed by a plumber and electrician pre-selected by the Asthma Mitigation Program. Appliance installation is not part of this bid event.

Substitution Requests:

Bidders offering a comparable substitution for the specified appliance, must submit the request in writing to the buyer not later than the “Questions due by” deadline listed on the Call for Bids document. Substitution requests must receive pre-approval. Buyer email address is:

kimberly.wilson@minneapolismn.gov

Proposed appliance substitutes must meet or exceed the Frigidaire GCRI3060BF appliance listed in the Specifications. All equipment proposed shall be new and unused. Used, refurbished, discontinued and/or obsolete equipment is unacceptable

The following information must be submitted with substitution requests:

• Equipment Manufacturer Information

• Equipment Model/Style number

• Current copy of the printed equipment specifications for proposed equipment

• Current copy of equipment product literature for proposed equipment mailto:kimberly.wilson@minneapolismn.gov

Contract Term:

The successful Contractor will be awarded an initial one (1) year contract. The one-year term will not begin until the award is finalized. This contract may be renewed at the expiration of the initial term at the request of the City. The City reserves the right to extend this contract for two (2) additional 12-month periods, or up to $175k, whichever occurs first, if agreeable to both parties. The maximum value of this contract is $175k.

It is estimated that a quantity of 5-10 stoves will be purchased in 2026. Please note that this quantity is an estimate only and is not a guarantee of future orders. The actual order quantity could be higher or lower, as determined by the City’s Health Department.

Basis of Award:

A contract will be awarded to the low, responsive, responsible bidder meeting all specifications.

Non-Exclusive:

Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

Rights of the City:

The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible contractors to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

Licenses, Certifications, and Registrations:

The Contractor shall meet the license, certification, registration, and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation. Copies of such licenses, certifications, registrations, and any other requirements shall be made available upon request by the City throughout the period of the agreement.

Delays and Delivery Failures:

The Contractor must keep the City advised at all times of status of parties’ agreement. If delay is foreseen, the Contractor shall give immediate written notice to the City Project Manager. Should the Contractor fail to deliver the proper item(s)/service(s) at the time and place(s) contracted for, or within a reasonable period of time thereafter as agreed to in writing by the City Project Manager, or should the Contractor fail to make a timely replacement of rejected items/services when so required, the City may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services. The Contractor shall reimburse the City for all costs in excess of the Agreement price when purchases are made in the open market; or, in the event that there is a balance the City owes to the Contractor from prior transactions, an amount equal to the additional expense incurred by the City as a result of the Contractor's nonperformance shall be deducted from the balance as payment.

Subcontracting:

Subcontracting of any work covered by this contract is NOT permitted except by prior written consent of the City. Contractor agrees to bind any subcontractor, and every subcontractor shall agree to be bound by the terms of the fully executed Agreement, specifications, and drawings.

Workmanship All work under this Contract shall be performed in a skillful and workmanlike manner. The Contractor and its employees shall always be professional and courteous. The City reserves the right to require immediate removal of any Contractor employee from City service it deems unfit for service for any reason, not contrary to law. This right is non-negotiable, and the Contractor agrees to this condition by accepting this Agreement. Only first-class work shall be performed, and all materials furnished in carrying out this Contract shall be of character and quality required by the specifications. Where no standard is specified for such work or materials, they shall be the best of their respective kinds. Any unsatisfactory work done, or materials furnished at whatever time they may be discovered shall be immediately removed and satisfactorily replaced by the Contractor when notified to do so by the Project Manager.

If any person employed by the Contractor shall appear to the City Project Manager to be incompetent or to act in a disorderly or improper manner, such person shall be removed immediately at the request of the City Project Manager and shall not again be re-employed (on subject project) except by written consent of the City Project Manager. All Contractor employees working at City job sites shall be in a Company uniform that clearly identifies the name of the Company and name of employee. The uniforms shall be clean and neat in appearance. Contractor employees are required to wear a Company supplied photo identification badge. Badges must be clearly visible when worn.

The City reserves the right to require immediate removal of any employee from City service it deems unfit for service for any reason.

Invoice and Payment:

All work requested under this Contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov mailto:submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

The City will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.