Specifications_-_Emergency_Generators.pdf

SPECIFICATIONS

926-61 Maintenance and Repair: Electrical Power Generators (Stationary and Mounted)

1.0 SCOPE/INTENT

The City of Newark intends to enter into an agreement with a professional Mechanic/Machine

Repairman to maintain and repair both stationary and vehicle-mounted electrical power generators at various locations within the City on an as-needed and on emergency basis.

2.0 PERFORMANCE REQUIREMENTS

2.0-1 Inspection of Equipment

An initial inspection shall be made and subsequent inspection on a four (4) month interval. All generators will be inspected to determine the performance capability.

The contractor shall submit a written estimate to the Agency Representative detailing the required work and parts needed to bring all equipment to full operational use.

2.0-2 Equipment Types

Makes (See 7.0 Emergency Generators on Page 7)

Type: Gas or Diesel

Size: 12 ½ KVA- 410 KVA

2.0-3 Services

The contractor shall provide the appropriate manpower, all tools, equipment and parts necessary to maintain all equipment to full operational use.

2.3.1 The contractor agrees to provide maintenance and repair services for the labor cost quoted herein this proposal for the duration of this agreement.

2.3.2 The contractor agrees to provide emergency services on 4 hours’ notice.

2.3.3 The contractor shall investigate and report to the Agency Representative and the Division of Central Purchasing any complaints that may arise regarding his performance.

2.0-4 Method

The contractor shall perform all work in accordance with standard trade practices, and he shall use only tools and parts that are fit for the function and purpose they are intended for.

2.4.1 All work is to be performed in a diligent and uninterrupted manner.

2.4.2 Upon completion of each job, the contractor shall clean up, and dispose of all discarded waste.

2.4.3 The contractor agrees that services to be provided under this agreement shall only be provided upon presentation of a written requisition for such services, authorized by the Director or the authorized designee. The City shall bear no obligation to make payment for any services provided by the contractor without the authorized documents.

2.4.4 The contractor agrees to provide the City with a complete written invoice for all services rendered.

2.0-5 Parts

All new parts must be new, unused and must be ASTM, ANSI, and SAE approved.

2.5.1 The City will pay to the contractor the net price on all parts utilized, vendor shall provide the Manufacturers Price Catalog at the time of contract execution.

2.5.2 All new parts are subject to approval by the Agency Representative and all old parts are to be turned over to the Agency Representative unless instructed otherwise.

2.5.3 All new parts utilized and amount of lubricants supplied must be itemized on the vendor’s invoice for payment.

2.5.4 Contractor shall submit price proposal each time additional parts as needed for repair and replacement and get approved before work commences. In case of an emergency situation, verbal approval is sufficient.

3.0-1 Responsibilities

It shall be the responsibility of the contractor to comply with all licensing requirement and all Federal, State, and Local laws. The contractor shall ensure all safety precautions are taken at all times to protect his employees, work tools, equipment, City employees and general public from any unfortunate mishap while performing this service.

3.0 REPAIR SCHEDULES---STATIONARY GENERATORS

3.0-1 General

1. Inspect engine for leaks or deterioration

2. Make note of any unusual sounds during walk around inspection

3. Check and adjust voltage and frequency

4. During load test, record the reading of the following:

a. Lube and oil pressure

b. Water temperature

c. Frequency

d. Current (all three phases)

e. Voltage (all three phases)

f. Kilowatts

5. Check engine and generator mounts

6. Remove oil and debris from engine exterior with approved solvent

3.0-2 Starting System

a. Clean batteries and cables

b. Check and record specific gravity is batteries are lead-acid or cell voltage readings if batteries are nickel cadmium

c. Check for proper starter operation noting any unusual noises

d. Check for proper cranking motor disconnect

e. Load test the battery set

3.0-3 Battery Charging System

a. Check battery trickle charger for proper operation

b. Check battery charging alternator for proper output

c. Tighten all battery connections

d. Check electrolyte level and fill

3.0-4 Fuel System

a. Check engine and supply system for any fuel leaks

b. Check operation of day tank pump and float switch

c. Check electrical and piping connections to day tank

d. Check fuel pressure gauge for proper pressure

e. Drain condensation from the bottom of day tank

f. Take sample of diesel fuel for analysis (one per year)

3.0-5 Lube Oil System

a. Check oil level

b. Check engine oil pressure

c. Check oil filter differential pressure, if applicable

d. Take sample of lube oil for analysis (one per year)

3.0-6 Air Intake System

a. Check clean air condition

b. Check turbo-charger for excessive end play

c. Listen for any unusual noises from this area

d. Check air intake louvers for proper operation

e. Ensure that the air intake flow is not unduly restricted

3.0-7 Exhaust System

a. Inspect exhaust silencer, flexible connection and exhaust piping

b. Visually check exhaust outlet for excessive smoking

c. Visually check crankcase breather for excessive smoking

3.0-8 Cooling System

a. Check coolant level

b. Check for proper amount of antifreeze

c. Check radiator core for obstruction or buildup of foreign material

d. Check general condition of engine coolant

e. Check all belts for weather and proper tension

f. Check all hoses for cracks and brittleness

g. Check jacket water heaters and thermostats for proper operation

3.0-9 Speed Control System

a. Check governor rods and linkages for loose or worn parts

b. Check governor operation under load

c. Tighten loose wiring connections and note any potential problems

d. Check UG8 governor oil

3.0-10 Safety System

a. Test over speed device

b. Test water temperature contractor

c. Test lube oil pressure contactor

d. Test over crank device

e. Check out all other safety devices, which may cause damage to the engine

3.0-11 AC Power Generator

a. Make a general inspection of all electrical connections on regulator and generator

b. Inspect generator brushes and slip rings, if applicable

c. Grease bearings, if necessary

d. Check and adjust voltage regulator

e. Vacuum dust from generator compartment

3.0-12 Engine Control Panel

a. Inspect all electrical connection and tighten where necessary

b. Inspect condition of relay contacts

c. Thoroughly clean control panel

d. Replace any indicator lights not working

e. Replace any blown fuses

f. Check operation of main circuit breaker and leave in “Ready” position

3.0-13 Engine Service

a. One complete engine service to include oil, oil filters, fuel filters ad air filter (air filters when needed), waste oil removal and labor. This work is to be performed during the first quarter.

b. Antifreeze will be billed separately as needed.

3.0-14 Repair Services: As Needed

a. In addition to the preventive maintenance, the contractor shall provide repair services as needed to bring all generators to full operational use.

b. All repair work must be approved by the Agency Representative.

c. The contractor shall prepare a written report for anything found broken, leaking or in need of further repair, and shall submit a written estimate for all repair work to the Agency Representative, before commencement of any repair work.

3.0-15 Emergency Response and Repair Services: WHEN NEEDED

A. Must provide telephone response within fifteen (15) minutes of receiving an

“EMERGENCY SERVICE CALL”

B. Must be on site ASAP or within four (4) hours depending on the customer needs

3.0-16 Repair Services: Vehicle-Mounted Generators

The City also operates certain generator equipment mounted on its trucks as specified below:

Make – Onan

Type – Emerald Plus 6500

Model – 6.5 NHE-FA/26100

Make – Honeywell

Type – DA 12L

Make – FABCO

Type – 6 KW

Make – Generac

Type – 6600 Watts

4.0 WARRANTY/ GUARANTEE

All new parts must be guaranteed for at least ninety days, all electrical parts for one (1) year.

The contractor shall correct any work and replace any part ascertained by the City to be flawed in workmanship and/or material makeup

5.0 PAYMENTS

In addition to the contractor’s invoice for payment of services rendered, he must comply and provide the City with the following:

a. Upon arrival at each City facility, the contractor shall immediately report to the

Agency Representative or his authorized designee before commencing with any work.

b. Upon completion of all work at each City facility, the contractor shall report back to the Agency Representative or his authorized designee to verify all tasks were performed and completed.

c. The contractor must present his company Service Work Order to the Agency

Representative for an authorized signature. Such Service Work Order shall detail all tasks completed, and all parts and lubricants utilized. It must also indicate the start and completion times, total number of labor hours rendered and be signed by the contractor or his employee.

d. A carbon copies of the Service Work Order specified herein must be submitted to the Agency Representative at each City facility by the contractor or his employee on the same day that such services were rendered, upon completion of all tasks.

e. A carbon copy of the Service Work Order specified herein must be presented along with the contractor’s invoice for payment of all services provided at each

City facility.

f. The City shall pay to the contractor the net price on all parts utilized and the actual amount of lubricants supplied, as shown in the manufacturer’s price catalog.

g. The contractor shall be paid for the actual service and/or repair time at the City facility. No travel time or mileage cost will be paid.

5.0 PRICING

All prices quoted on the Pricing Proposal sheet shall remain firm for the duration of the contract. The prices must include all of the contractor’s costs (labor, transportation, materials and supplies, shipping and handling, etc.) necessary to provide the services specified herein. Any additional expenses incurred by the contractor that are not reflected on the Pricing Proposal Sheet will be rejected by the City.

6.0 MULTIPLE CONTRACT AWARDS

The City reserves the right to make multiple awards to meet the needs of the City for this particularized service. If and where multiple awards are made, the contracts shall be awarded and the vendors utilized based on the lowest cost to the City.

7.0 EMERGENCY GENERATORS

Public Buildings

Location Make Model/ Serial # Size Type

Age/

Years

1. Police Headquarters

22 Franklin Street

Int’l Harvester V 401 93138 50KVA GAS 19

2. North District

One Lincoln Avenue

Onan 45.0/DM-15R/9164 45KVA GAS 19

3. 255 Century Avenue Gillete

Generators

SP-620-3-2NE(LE) 55KVA GAS n/a

4. East District

649 Market Street

Onan 12.5JC/4R/183905 12.5KV GAS 19

5. West District

10 17th Avenue

Onan 15JC4R/6644R 15KVA GAS 19

6. Health & Human Services

110 William Street

Sateline 427477 135KVA DIESAL 1

7. Police Cell Block

31 Green Street

Onan 75.00DYC15R12425/

A760995341

63KVA DIESAL 10

8. Record Bureau

City Hall Annex-Basement

Kohler VG404397505 18KVA GAS 19

9. 191 Orange Street Kohler 45RZ82 56.25KVA GAS 7

10. Fire Headquarters

1010 18th Avenue

Onan 15JC4R6644R 15KVA GAS 19

11. North District-Parking Lot

1 Lincoln Avenue

Onan 80DGOA 1930521013 100KVA DIESAL 3-4

12. Police & Courts Complex

31 Green Street

Onan 200:DDFP-17R/16549H-

A760995377

250 KVA DIESAL 10

13. City Hall Sub-Basement

920 Broad Street

Generac 97A07572-S 2039320 56.2KVA GAS 4

14. Public Safety Complex

311 Washington Street

Kohler

Detroit

Diesel

Series 60 410KVA DIESAL 6

15. Fire Complex

360 Clinton Avenue

Generac

Series

1625540100-263609 375 KVA DIESAL 4

16. Police

472 Orange Street

Onan 15.1CO4R/

6644R 0568030920

18.75KV GAS n/a

17. Newark Street Gas Pump

Magna Plus 361PS S 11611 DIESEL n/a

18. 62 Frelinghuysen Avenue Generac Double

Wall

300I65106 60KVA DISESEL n/a

19. 227 West Market Street Kohler 20RES 18KVA GAS n/a

Water Department

20. 202-226 Rome Street Gillette SP-620-3-4NO (LO) 55KVA GAS n/a

21. 704-738 Doremus Avenue Cummins

Powell

DGHBD-1341959 75KVA DIESEL n/a

22. 714-716 Mount Prospect Gillette Sentry

Pro

SP200 20KVA GAS n/a

23 55 Ludlow Street General Joe TG250 313KVA GAS n/a

Location Make Model Serial # KW

1. PWTP-2224

RT 23 North

West Milford, NJ 07840

Caterpillar D398 66B09569 500

2. PWTP-2224

RT 23 North

West Milford, NJ 07840

Caterpillar D398 66B09541 500

3. PWTP-2224

RT 23 North

West Milford, NJ 07840

Caterpillar 3208 302A02854 175

4. PWTP-2224

RT 23 North

West Milford, NJ 07840

Perkins AB35049 U899267D 75

5. PWTP-2224

RT 23 North

West Milford, NJ 07840

Screen Building

John Deere 402HF285 PE4024L099160 50

6. PWTP-2224

RT 23 North

West Milford, NJ 07840

Charlottesburg Dam

John Deere 6059TF CD6059T249183 100

7. PWTP-2224

RT 23 North

West Milford, NJ 07840

Portable

Briggs &

Stratton

8. PWTP-2224

RT 23 North

West Milford, NJ 07840

Portable

Dayton

9. PWTP-2224

RT 23 North

West Milford, NJ 07840

Pre-Treat

Generac SD-35 35KW

10. Montclair

782 Valley Road

Montclair, NJ 07043

Generac 90A01623-s 73398 240

11. Little Falls- Portable

1294 McBride Avenue

Little Falls, NJ 07043

Dayton 09156-0

12. Wayne Pump Station

592 Newark-Pompton

Turnpike

Wayne, NJ

Dayton 3512C LYH00202 1500

13. 127 Clay St.

Newark, NJ 07104

Cummins Power GGPA-

1327959

E 130507726 23.5 KW

14. 966-968 Rector Street

Route 21- Gatehouse

Newark, NJ 07104

Cummins Power GGFD-

5569306

J020418799 23.5 KW

15. 00 Herbert Pl.

Newark, NJ 07104

Cummins Power GGMA-

7254513

J080214028 20KW

The City reserves the option to add additional sites under the same terms and conditions as stated herein.

16. 18-29 Verona Ave.

Newark, NJ 07104

Cummins Power GGFD-

7794495

D090241926 23.5 KW