Specifications .pdf

06-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules 01 33 23 Shop Drawings, Product Data, and Samples 01 35 26 Safety Requirements 05-24 01 45 00 Quality Control 01 57 19 Temporary Environmental Controls 01-21 01 74 19 Construction Waste Management

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 01-21

11-01-21

01 00 00 -2

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for abatement of

1D166 flooring, volunteer services BC124, West wall of BF109 and west wall of BE125 within Bldg 47 at the Charles George VA

Medical Center, Asheville, NC, as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the contracting officer or their appointee.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Asbestos Abatement: Work includes asbestos abatement as outlined in the Asbestos Assessment Report Dated __________.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The Abatement Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

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(Fix this space between the title and the body.)

1. Abatement Contractor’s employees shall not enter the project site without appropriate identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the Abatement Contractor shall give one week’s notice to the Contracting Officer and

Contracting Officers Representative (COR). This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order Abatement Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The Abatement Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines for the COR to take any emergency action.

D. Document Control:

1. The Abatement Contractor is responsible for safekeeping of all drawings, project manual and other project information.

This information shall be shared only with those with a specific need to accomplish the project.

2. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

3. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer and written notification of the COR.

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4. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

5. Notify Contracting Officer, COR, and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

6. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Abatement Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR through the Contracting Officer. The

Abatement Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Abatement Contractor's performance.

B. The Abatement Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR through the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall (Fix gap in the sentence.)repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the COR and relayed to the Abatement Contractor through the contracting officer.

D. Workers are subject to rules of the Charles George VA Medical

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Center applicable to their conduct.

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment.

1. Do not store materials and equipment in other than assigned areas.

F. Phasing:

1. The Charles George VA Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR two weeks prior to the interruption to ensure that no lapses in operation occur. It is the ABATEMENT CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Abatement Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Abatement Contractor intends to accomplish work in each specific area of site, building or portion thereof prior to the start of work and updated at each bi-weekly meeting. In addition, Abatement Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Abatement

Contractor, as follows:

Phase I: Building 47 Volunteer Services BC124 wall abatement.

Phase II: Building 47 Room 1D166 flooring and mastic abatement

Phase III: Building 15 Room 133 flooring and mastic abatement.

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G. Building(s) No.(s) 47 will be occupied during performance of work; but immediate areas of abatement will be vacated.

1. Abatement Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of abatement against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Abatement Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other abatement areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the abatement area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. The areas will be positive pressure to the abatement work area. Coordinate abatement efforts in areas occupied by Department of Veterans

Affairs so that Medical Center operations will continue during the abatement period.

H. When the abatement area is turned over to Abatement

Contractor, Abatement Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Abatement Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Abatement Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Abatement Contractor shall make arrangements for (Fix extra space.)

pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

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1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Abatement

Contractor and be removed by Abatement Contractor from Medical

Center daily.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the abatement period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Abatement Contractor's operation.

1.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to perform abatement. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Abatement Contractor's own expense, Abatement Contractor shall immediately restore to service and repair any damage caused by

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Abatement Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.9 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Abatement Contractor's personnel will be permitted subject to following provisions:

1. Abatement Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Abatement Contractor may use service elevators in Building Nos. 47 for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans

Affairs.

2. Abatement Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation.

However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the Abatement Contractors expense.

4. If brake lining of elevators are excessively worn or damaged during temporary use, they shall be removed and replaced by new brake lining at the Abatement Contractors expense.

5. All parts of main controller, starter, relay panel, selector, etc., worn or damaged during temporary use shall be removed

01 00 00 -9 and replaced with new parts at the Asbestos Contractors expense, if recommended by elevator inspector after elevator is released by Abatement Contractor.

6. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Abatement

Contractor as recommended by the COR and approved by

Contracting Officer.

1.10 TEMPORARY TOILETS

A. Abatement Contractor may have for use of Abatement Contractor's workers, such toilet accommodations as may be assigned to

Abatement Contractor by Medical Center. Abatement Contractor shall keep such places clean and be responsible for any damage done thereto by Abatement Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive

Abatement Contractor of the privilege to use such toilets.

1.11 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Abatement Contractor from existing outlets and supplies, as specified in the contract. The

Abatement Contractor shall carefully conserve any utilities furnished without charge.

B. Not used.

C. Not used.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

E. Not used.

F. Not used.

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12-01-2025

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SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

1.1 DESCRIPTION

A. The Contractor will develop a fully Resource loaded (cost) Network

Analysis System (NAS) plan/diagram and computer generated schedule demonstrating fulfillment of the entire contract requirements, will keep the plan and computer generated schedule up-to-date in accordance with the specification requirements of this section and will utilize the plan for scheduling, coordinating, mitigating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers) and verification of every Periodic

Progress Schedule Updates and Progress Payment Submission of the work under this contract.

1.2 PROJECT SCHEDULER

A. Designate a qualified 3rd-party scheduling consultant who will develop and maintain the project schedule.

B. The scheduling consultant must have five (5) years of experience as a lead project scheduler or previous scheduling experience on at least three (3) projects of similar size and scope.

C. The scheduling consultant must be prepared to discuss, in detail, the proposed sequence of work and methods of operation, and how that information will be communicated through the progress schedule at the preconstruction meeting.

D. The scheduling consultant is required to attend a monthly schedule meeting and make site visits to prepare, develop, and maintain the progress schedules.

1.3 SUBMITTALS

A. Initial Schedule:

1. Submit an initial schedule within 7 calendar days after Notice to

Proceed (NTP).

a. Include full schedule details for the first 60 calendar days of work starting on the NTP date and show the schedule ending on or before the Contract Completion Date (CCD).

b. Provide a summary bar chart schedule (acceptable formats include, but are not limited to, Microsoft Excel, Microsoft Project, Oracle Primavera P6, and Gantt Chart).

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c. Show the proposed sequence, durations, early and late start dates for major work activities.

d. Show the proposed calendar dates for starting and finishing initial contract activities including, but not limited to, set up of construction site, site layouts, travel routes, waste, and staffing areas.

2. Conduct a schedule review meeting with the Government within 14 calendar days after NTP. At this meeting, plan to discuss the proposed schedule for the entire project, including both the detailed first 60-day period covered by the initial schedule as well as the following summary schedule. If deviations to the staging, phasing, or sequencing required by the contract documents are proposed, be prepared to discuss these deviations.

3. The Government will respond by approving the initial schedule, rejecting the schedule and identifying the reason for rejection, or by asking the contractor for additional information clarifying the proposed schedule activities and timelines.

4. The Government will use the approved initial schedule to monitor progress until the baseline schedule is approved.

5. The Government may withhold progress payments until the initial schedule is approved.

B. Schedule of Costs.

1. No more than 30 calendar days after receipt of the Notice to

Proceed, prepare and submit a schedule of costs to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The approved Schedule of Costs will serve as a tool in addition to the required monthly schedule update to determine progress payments to the Contractor for work completed.

3. The costs shown on the Schedule of Costs must represent true costs and the work activities/events match the project schedule work activities/events. The VA Contracting Officers Representative (VA

COR) may require the Contractor to submit its original estimate sheets or other supporting documentation to substantiate the detailed makeup of the cost schedule.

4. The total costs of all work activities/events listed on the Schedule of Costs must equal the total contract price. The breakdown must

01 32 16.15 - 3 include all line items specified in the contract and work activities shown on the schedule.

5. The Contractor is responsible for regularly updating the Schedule of

Costs to reflect any approved changes to the contract scope or cost structure. Updates must be submitted for approval to the Contracting

Officer to ensure continued accuracy and compliance with contract requirements.

6. Failure to submit or maintain an accurate and approved Schedule of

Costs may result in delayed progress payments and potential penalties as outlined in the contract agreement.

7. All documentation related to the Schedule of Costs, including original estimate sheets and cost substantiation documents, must be maintained and made available for review upon request by the

Contracting Officer or VA COR.

C. Baseline Schedule.

1. No more than 30 calendar days after approval of the initial schedule, prepare and submit a baseline schedule to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The Government will respond by accepting the baseline schedule, rejecting the schedule and identifying the reason for rejection, or by asking for more information.

3. Address the reasons for rejection or provide the information requested and resubmit the revised baseline schedule no more than 10 calendar days after the Government’s response.

4. The Government may withhold progress payments until the baseline schedule is approved.

5. No stored material work activities will be shown or approved be on the baseline schedule.

6. The Baseline Schedule Critical Path of the project shall be limited to:

a. No more than 20% of the work activities shall be on the critical and near-critical path(s). Critical path is defined as activities with zero (0) day total float. Near-Critical path(s) is defined as activities with one (1) to twenty (20) days of total float.

b. Multiple Critical paths will not be allowed.

7. The Baseline Schedule shall contain sufficient detail such that no more than 5% of work activities have durations exceeding 20 work

01 32 16.15 - 4 days, in accordance with DCMA 14-point Schedule Assessment

Guidelines.

D. Monthly Schedule Update.

1. Prepare and submit a monthly schedule update to the Government that depicts the status of the project as of the end of the month, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The update must reflect a new data date, work performed up to, but not including, the new data date, and the plan for completing the project.

3. Submit the schedule update by the first Monday of the following month.

4. The Government may withhold progress payments until the monthly schedule update is approved.

5. Each monthly schedule update must be submitted with the associated schedule log.

E. Revised Schedule.

1. The Government has the right to request a revised schedule.

2. Circumstances leading to such a request include, but are not limited to:

a. A projected or forecasted delay to scheduled interim or project completion dates.

b. A significant difference between the actual sequence or duration of work and that depicted in the schedule.

3. Prepare and submit the revised schedule no more than 10 calendar days after the Government’s request in accordance with the technical and schedule submittal requirements listed in this specification.

4. The Government will respond by accepting the revised schedule, rejecting the schedule and identifying the reasons for rejection, or by requesting more information. Address the reasons for rejection or submit the information requested no more than 10 calendar days after the Government’s request.

5. The Government may withhold progress payments until the revised schedule is approved.

F. Final Schedule.

1. Within 30 calendar days of final acceptance of the project, submit a final schedule with actual start and finish dates for each activity.

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2. Include with the submission a certification signed by a principal of the firm stating: “To the best of my knowledge, the enclosed final schedule reflects the actual start and finish dates of the activities contained herein.”

G. The Government’s approval of any schedule, whether initial, baseline, update, or revised, does not modify the contract or constitute endorsement or validation by the Government of the Contractor's logic, activity durations, or assumptions in creating the schedule. By approving the schedule, the Government does not guarantee that the project can be performed or completed as scheduled. If the Contractor or the Government discover errors after the schedule has been approved, correct the error(s) in the next schedule submission.

1.4 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost-loaded work activities/events (including alternates) shall equal the total contract price. Distribute overhead, profit, and general conditions proportionally across all work activities/events along the project's length (critical path). The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish and late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED

PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232 –Article 70 Without NAS-

CPM for (PAYMENTS UNDER FIXED PRICE CONSTRUCTION).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all Bid

Items. The sum of each Bid Item work shall equal the value of the bid item in the Contractors' bid.

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E. With prior written approval from the Contracting Officer, the

Contractor may request payment for suitably stored and maintained materials/equipment that conform to specifications and are ready for installation, in accordance with the provisions in VAAR 852.232 –

Article 70 Without NAS-CPM for (PAYMENTS UNDER FIXED PRICE

CONSTRUCTION). Requests must include comprehensive documentation, such as invoices, proof of payment, and evidence of secure storage with appropriate insurance. Upon approval, payment for materials will be made in accordance with contract provisions, and title to the materials shall vest in the Owner. The contractor is responsible for replacement of non-confirming or damaged materials at no additional cost to the owner. Payment for stored materials will be reflected on the schedule by cost-loading the delivery activity to represent payment upon material receipt at the site, while the installation activity will be separately cost-loaded to represent payment under completion of installation. These schedule will clearly delineate submittal, procurement, delivery (cost-loaded for stored material payment), and installation (cost-loaded for installed material payment) as distinct activities.

1.5 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and

01 32 16.15 - 7 immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the VA COR may approve the showing of a longer duration.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

C. Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

D. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the VA COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the VA COR’s approval of the Project Schedule.

E. Separate Cost-Loaded Activities for Adjusting and Testing Systems:

1. The CPM shall include separate cost-loaded activities for the adjustment and testing of systems in accordance with the provisions

01 32 16.15 - 8 in VAAR 852.232 – Article 70 Without NAS-CPM for (PAYMENTS UNDER

FIXED PRICE CONSTRUCTION). The percentages provided shall be used to determine the cost of adjust and test work activities/ events, identifying the value of the work for payment purposes.

1.6 TECHNICAL REQUIREMENTS

A. Schedule Requirements.

1. Calculate the schedule using the Retained Logic scheduling option unless written authorization is obtained from the Government to use the Progress Override scheduling option.

2. At least 90% of all schedule activities shall be assigned to Finish-to-Start (FS) relationships.

3. Do not use the following types of logic relationships:

a. Negative lags

b. Lead and lag time activities

c. Start-to-finish or finish-to-finish relationships

Open ends. Only the first activity will have no predecessor, and only the last activity will have no successor.

d. Constraints (a limited number of constraints may be used only with the Government’s written authorization).

e. Manually modified dates (manually modify dates may be used only with the Government’s written authorization).

4. For any logic relationships that do not meet the criteria above in

1.6.A.2, the contractor must provide justification for the noncompliance to obtain the Government’s authorization to proceed.

If the Government does not provide written authorization, the contractor must resubmit the schedule submission.

5. Include the following work activities, as applicable:

a. Work to be performed by the contractor, subcontractors, and suppliers.

b. Work to be performed by the Government, other contractors, and third parties such as permitting authorities or other entities required for completion of the project.

c. The project start date, scheduled completion date, and other contractually mandated milestones, start and finish dates for phases, and site access or availability dates.

d. Submittals and Government review and approval of submittals.

e. Fabrication, delivery, installation, testing, and similar activities for materials, equipment, and related items.

01 32 16.15 - 9

f. Sampling and testing periods.

g. Settlement or surcharge periods.

h. Cure periods.

i. Utility notifications, shutdowns, relocations, and similar activities.

j. Installation, erection and removal, and similar activities related to temporary systems or structures such as temporary electrical systems or shoring.

k. Punch list, substantial completion, final cleanup, and similar activities.

l. Required acceptance testing, inspections, or similar activities.

m. Durations for receipt of permits or acquisition of rights of way.

6. Define the following attributes for each activity in the schedule:

a. A unique alphanumeric Activity ID.

b. A unique descriptive name, using such clear, concise attributes as work type, location so each activity is easily understood.

Avoid name abbreviations or overly long activity names to ensure each activity can be objectively measured and clearly understood by all stakeholders.

c. A duration stated in workdays of no more than 20 workdays unless a longer duration is requested by the contractor and approved by the Government.

d. Uses codes for responsibility, phasing, and staging.

1.7 SCHEDULE SUBMISSION REQUIREMENTS

A. Preparing Schedule on Owner’s Database. If the schedule is prepared using the owner’s database, then for each schedule submission, submit the following items:

1. A transmittal letter to the owner identifying which schedule in the database is being submitted for review.

2. A narrative report.

B. Preparing Schedule on Separate Database. For each schedule submission, submit the following items:

1. A transmittal letter

2. A narrative report

3. A PDF electronic file of the schedule.

4. The critical path in bar chart format (Longest Path sort)

5. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, 01 32 16.15 - 10 if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

7. An updated schedule log associated with each Monthly Schedule

Update.

8. A project S-Curve in both graphical and tabular format, displaying both schedule and cost data.

9. A Predecessor/Successor report with the following items for each activity:

Activity ID and description a.Original duration b.Remaining duration c.Calendar ID d.Predecessors and Successors e.Early start date f.Early finish date g.Late start date h.Late finish date i.Total float j.Relationship type k.Lags l.Constraints

C. Preparing Schedule on using Microsoft Project Professional, submit the following items:

1. A transmittal letter

2. A narrative report

3. A PDF electronic file of the schedule.

a. The critical path in bar chart format (Longest Path sort)

b. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

c. An activity network diagram plotted in color, on E-size paper, with each sheet of the plot including a title, match data for diagram correlation, a page number, and a legend. The activity network diagram should only be submitted with schedules with revised relationships or activity durations.

01 32 16.15 - 11

d. A project S-Curve in both graphical and tabular format, displaying both schedule and cost data.

e. A Predecessor/Successor report with the following items for each activity:

1) WBS and Task Name

2) Baseline duration

3) Remaining duration

4) Predecessors and Successors

5) Early start date

6) Early finish date

7) Late start date

8) Late finish date

9) Total slack

10) Constraints

f. A Lag report displaying all lags within the project schedule.

D. Narrative Reports for the Initial and Baseline Schedule. For each submission of the initial and baseline schedule provide a narrative report that includes the following information:

1. Explanation of the overall plan to complete the project, including where the work will begin and how the work and crews will flow through the project

2. Use and application of the workdays per week, number of shifts per day, number of hours per shift, holidays observed, and how the schedule accommodates adverse weather days for each month of activity

3. If the project is a multi-year project, then identify the work to be completed in each construction season

4. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date.

5. An explanation stating why any of the contract milestone dates are forecast to occur late.

6. A description of problems or issues anticipated

7. A description of anticipated delays, including:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

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d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of zero, then describe all the work paths with total float values of 20 or less.

h. A statement identifying constraints and an explanation of the reason for and purpose of each constraint.

i. A statement describing the status of required permits.

j. The statement describing the reason for the use of each lag.

E. Narrative Reports for the Monthly Schedule Update and Revised Schedule.

For each submission of the monthly schedule update and revised schedule provide a narrative report that includes the following information:

1. A description of the status of the scheduled completion date (and any contract milestone date(s)) since the last schedule submitted

2. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date. An explanation stating why any of the contract milestone dates are forecasted to occur late

3. A description of the work performed since the last schedule update

4. A description of unusual labor, shift, equipment, or material conditions or restrictions encountered or anticipated

5. A description of the problems encountered or anticipated since the last schedule submission

6. A statement that identifies and describes any current and anticipated delays. A discussion of delays in the narrative report does not constitute notice and does not replace the need for the contractor to provide notice as required by the contract. Include the following:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

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d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of changes in the critical path and schedule completion date (for the project or its milestones) from the last schedule submission

h. Descriptions of the status of work paths that have total float values within 20 workdays of the critical path identified in the previous schedule submission

i. Descriptions of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of negative 25, then show all the near-critical paths with total float values of negative 5 or less.

j. A statement or Schedule Comparison Report that identifies the changes made between the previous schedule submission and the current proposed schedule, including, but not limited to:

1) Data date

2) Completion date

3) Activity code assignments

4) Scheduling options

5) Activity descriptions

6) Added activities

7) Deleted activities

8) Added activity relationships

9) Deleted activity relationships

10) Activity original durations

11) Activity remaining durations

12) Activity actual start and finishes

13) Percent complete

14) Constraints

15) Activity resources

16) Activity costs

17) Activity coding

k. A statement providing the status of pending items, including, but not limited to:

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1) Permits

2) Change orders

3) Time extension requests

4) Noncompliance or similar notices are indicating deficiencies in the contractor’s performance.

7. Prior to Baseline Schedule Acceptance.

a. At the time of the Pre-Construction Conference, prior to the issuance of the project Notice to Proceed, the Contractor and the

Contractor’s Scheduling Consultant, will arrange a separate meeting with the Contracting Officer and/or the VA COR to discuss the requirements of this specification in detail. The Contractor and the Contractor’s scheduling consultant, will acknowledge, in writing, their understanding and compliance with the requirement of this specification.

b. With exception of bonds, insurance, and limited mobilization cost associated with preparatory work such as site trailers, staging areas, haul roads etc., the approval of the baseline NAS schedule is a condition precedent to:

1) Processing of contractor’s pay request(s) for any construction activities/items of work.

2) Review of any schedule updates.

c. Government review comments on the contractor’s schedule will not relieve the contractor from compliance with requirements of this specification section and the remaining contract documents.

1.8 QUALITY ASSURANCE

A. Quality assurance of the schedule must conform to the following standards

1. DCMA 14-point Schedule Assessment Guidelines

2. GAO’s Schedule assessment guide - Best Practices for Project Schedules Appendix II.

1.9 PAYMENT TO THE CONTRACTOR

A. Monthly, the contractor shall submit an application and certificate for payment the AIA application and certificate for payment documents G702

& G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND

PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS) and VAAR 852.232 –Article 70 Without NAS-CPM

01 32 16.15 - 15 for (PAYMENTS UNDER FIXED PRICE CONSTRUCTION). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule.

Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and electronic files of the resulting monthly updated schedule, provided in both PDF and native scheduling software formats.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

C. Payment for adjust and test activities will be made only after the

Contractor has demonstrated that each of the systems is substantially complete and operates as required by the contract. The Contractor must adequately document.

1.10 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the VA COR and the Contractor. Contractor and their scheduling consultant shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the VA COR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

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B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the VA COR with reports in accordance with the Article, PROJECT SCHEDULE

REQUIREMENTS, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and COR for the contract change(s).

When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the COR. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.3 and

1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the COR within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the Baseline Schedule, the VA, the General

Contractor, its approved CPM Consultant, VA COR, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is

01 32 16.15 - 17 behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.11 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the VA Contracting Officer for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the

Contractor into the Project Schedule before the next update, at no additional cost to the Government.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a clearly explained narrative justification, CPM data and supporting evidence as the VA COR may deem necessary for determination as to whether or not the

Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting Officer's determination as to the total number of days of contract extension will be based upon the current computer produced calendar dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer produced calendar dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the

01 32 16.15 - 18 network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other…