Abate voluntary wall, and floor in imaging and admin space

637-25-147

STATEMENT OF WORK

Period of Performance – 45 days

(1) General. Special Requirement -- The Contractor will provide all transportation, material hardware and parts, tools, specialized equipment, labor, supervision and technical expertise for abating ACM (Asbestos Containing Material) tile and mastic located in building 47 room 1D165 and building 15 room 133. The area for abatement is approximately 525 square feet of tile and mastic. One wall located in building 47 between corridor BB066 and BC124 needs approximately 80 sqft of wall abated for the install of a new double door. All work is located on the main campus of the Asheville VAMC, Asheville, NC.

(2) Coordination. Facility Management Services will serve as the focal point and Contracting Office Representative (COR) for this contract and can be reached at 828-844-3206.

(2.1) The Contractor must pre–coordinate work and if needed, associated outages with the COR. The Contractor shall give notice to the COR on the anticipated start date to coordinate third party monitoring. Room 1D165 must be completed on a Friday or after hours. Room 133 may be completed anytime during regular hours. The abatement of the wall must be performed after hours. The contractor will respond to Building 47, Employee Entrance Basement floor on the prescheduled date/time, and contact the COR. Contact must be made with the COR prior to accomplishing the start of any work. Work must be completed 120 days after contract award.

(3) Specific Requirements. The Contractors work shall include:

(3.1) Contractor must take all precautions to ensure all tools and materials are under continuous observation and accountability. At no time, will tools be left unattended or unsecured.

(3.2) When complete, notify the COR to inspect and accept all accomplished work.

(3.2) Provide the COR with all certifications verifying the completion of the abatement and the approval to remove all containment.

(3.3) Containment area and all infection prevention protocols shall be inspected prior to the commencement of work. Approval from VA Infection Prevention Service is required prior to the removal of containment.

(4) Other Station Rules and Guidelines. The Contractor will adhere to the following station rules.

(4.1) All work will be accomplished to industry standards and compliant with all current CODE requirements (Life Safety, NFPA, Electrical and Building). All Dept. of Veteran Affairs, Federal, and State regulations and codes will be complied with.

(4.2) This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

(4.3) This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds.

(4.4) Any work requiring a shutdown or utility outage will be requested in advance and scheduled by the COR prior to the work being accomplished.

(4.5) The Contractor will coordinate his activities with the COR to identify any smoke or fire barriers that must be penetrated or disrupted as a result of this contract and will restore the fire barrier to its rating through the use of fire stopping. The Contractor and his personnel will be trained and certified to use and apply fire stopping prior to its application and at the Contractor’s expense.

(4.6) The Contractor will be responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

(4.7) Compliance Awareness Training shall be completed by vendor prior to access to Charles George VAMC. Vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Compliance Officer.

(4.8) Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present”.

(4.9) All employees of the general contractor or subcontractors shall have the 10-hour or 30-hour OSHA Construction Safety course and other relevant competency training, as determined by RE/COR acting as Construction Safety Officer with input from the facilities Construction Safety Committee.

(4.10) Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

(4.11) In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

NARA chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C.

552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

(4.12) In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

(4.13) WNCVAHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of WNCVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to WNCVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

(4.14) The Contractor shall immediately notify the appropriate Contracting

Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to WNCVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

(4.15) The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and WNCVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

(4.16) The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with WNCVAHCS policy.

(4.17) The Contractor shall not create or maintain any records containing any non-public WNCVAHCS information that are not specifically tied to or authorized by the contract.

(4.18) The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

(4.19) The WNCVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which WNCVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

(4.20) Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

(4.21) COVID SCREENING (IF REQUIRED)

Contractor shall submit to COVID screening daily in accordance with

National VA policy when on site or entering buildings. This will be coordinated with the Contracting Officer’s Representative (COR) before arrival at any VA facility.

(4.22) INFLUENZA VACCINE

All Contractors and their employees (to include subcontractors) shall receive annual seasonal Influenza vaccinations. The Contractor is responsible for maintaining the required paperwork on site and must provide such documentation when requested by VA personnel.

(4.23) TUBERCULOSIS SCREENING

The Contractor shall provide written certification that all Contractor employees (to include subcontractors) assigned to the work site have had a pre-placement tuberculosis screening within 90 days prior to assignment to the worksite and been found to have negative TB screening reactions. The Contractor shall be required to show documentation of negative TB screening reactions for any additional workers who are added after the 90-day requirement before they will be allowed to work on the work site.

(4.24) Normal working hours for the facility are from 7:00AM to 4:30PM (local time) Monday through Friday except for weekends and established Federal Holidays.

a. The following Federal Legal Holidays are observed by Asheville VA Medical Center:

• New Year’s Day – 1 January

• Martin Luther King’s Birthday – Third Monday in January

• Presidents Day – Third Monday in February

• Memorial Day – Last Monday in May

• Juneteenth/Freedom Day – 19 June

• Independence Day – 4 July

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – 11 November

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – 25 December

• Any other Federal Holiday granted by the President of the United States