Specifications.pdf

02/28/2025

PART 40

GENERAL REQUIREMENTS

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SECTION 4010

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION OF WORK

A. The work of this Contract is located at

1. Montrose Drive east of Fairfield Avenue to the southbound intersection of Thornhill

Avenue.

1.02 SCOPE OF WORK

A. Furnish all labor, materials, equipment, appurtenances, supplies and incidentals required construct and install:

1. ARP Roadway Rehabilitation of Montrose Dr. consists of full-depth asphalt roadway replacement, curb and gutter replacement, sidewalk installation, ADA ramp replacements, concrete driveway approach removal and replacement, installation of storm sewer infrastructure and public utility relocations, and the installation of erosion control measures as shown on plan views.

B. The Work includes, but is not necessarily limited to, the following:

ARP Roadway Rehabilitation of Montrose Drive

1. Removal of Structures and Obstructions [302.1]

2. Removal of Pavement Base and Surface [302.7]

3. Removal of Concrete Walks & Driveways [302.8]

4. Removal of Concrete Curb and Gutter [302.9]

5. Roadway Excavation [303.1]

6. Random Rip Rap [309.3]

7. Temporary Sediment Check Dams [310.5]

8. Temporary Silt Fencing [310.6]

9. Crushed Aggregate Base Course [403.5]

10. Portland Cement Concrete Pavement [509.1]

11. Single Curb Inlets [601.5]

12. Double Curb Inlets [601.6]

13. Junction Box (With Grate) [601.10]

14. Headwall [601.11]

15. Concrete Curb [605.1]

16. Sidewalks [605.4]

17. Driveways [605.5]

18. Handicap Curb Ramp [605.6]

19. Pipe Line In Place [1001.1]

20. Sod Lawn [1201.8]

21. Mobilization [1202.1]

22. Temporary Signs & Barricades [1306.1]

23. Gravity Sewer Main [2000.1]

24. Additional Service Lateral [2000.2]

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25. Sanitary Sewer Manhole [2200.1]

26. Connection to Existing Manhole [2200.3]

27. Manhole Bypass Pumping [2200.4]

28. Proof Rolling Subgrade [S-1]

29. As-builts [S-2]

30. Construction Layout [S-3]

31. Utility Adjustments [S-4]

32. Bi-Axial Geogrid [S-5]

33. Miscellaneous Construction Items [S-6]

1.01 WORK SEQUENCE

A. ARP Roadway Rehabilitation of Montrose Dr. as shown in the Contract Documents and Plans will be installed in a way that will allow for continuous operation of the existing roadway without disruption. The proposed construction shall be done in a way that will reduce the impact to the existing site.

B. Montrose Dr. is a primary route for school drop off lanes. Construction will take place during the summer months when school is not in session to minimize impacts. If the project is incomplete by the time school starts alternative routes for drop-off/pick-up will need to be coordinated.

1.02 CONTRACTOR'S USE OF PREMISES

A. Contractor will not have complete and exclusive use of the premises for the performance of the

Work. Contractor shall coordinate the use of servitudes and right-of-way with the City applicable.

Refer to Section 108 Contractor’s Responsibilities for additional requirements related to use of the premises.

B. Contractor shall limit the use of the premises for its Work and for storage to allow for:

1. Work by other contractors.

2. City occupancy

3. Public use.

C. Contractor shall assume full responsibility for security of all its subcontractors’ materials and equipment stored on the site.

D. Obtain and pay for use of additional storage or work areas if needed to perform the Work.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION 4010

SECTION 4025

MEASUREMENT AND PAYMENT

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1.01 SCOPE

A. This Section includes requirements for the measurement and payment of various elements of the Work which are not already specified in the Standard Specifications.

1.02 MISCELLANEOUS CONSTRUCTION ITEMS

A. Miscellaneous Construction Items, if indicated in the Bid Form, is considered a provisional amount to be used only if needed. Miscellaneous Construction Items are exclusive of work indicated in the

Contract Documents for which payment is included under other items in the Bid Form. No work may be performed under Miscellaneous Construction Items without prior written approval of the City

Engineer.

B. Prior to final payment, the original amount provided for Miscellaneous Construction Items will be adjusted to actual costs by deductive Change Order, adjusting the Contract Amount, accordingly.

C. The Contractor shall make no claim, nor receive any compensation, for anticipated profits, loss of profit, damages, or any extra payment due to any unexpended portion of the Miscellaneous Construction

Items.

D. Work authorized by the City under Miscellaneous Construction Items may be performed as a lump sum

(negotiated before the fact), unit prices (when applicable), or time and material. For work performed under time and material, Contractor shall submit detailed verification (breakdown) of all costs, subject to the approval of the Engineer.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION

3.01 CONTRACT ITEMS

ARP ROADWAY REHABILITATION OF MONTROSE DR.,

A. ITEMS S-1 PROOF ROLL SUBGRADE

1. Measurement

a. Measurement for this item shall be on a Lump Sum basis.

2. Payment

a. Payment for this item will be made under item S-1 as a Lump Sum item and include, labor, tools and materials required.

B. ITEM S-2 AS-BUILTS

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a. Payment for this item will be made under item S-2 as a Lump Sum item.

C. ITEM S-3 CONSTRUCTION LAYOUT

a. Payment for this item will be made under item S-3 as a Lump Sum item.

D. ITEM S-4 UTILITY ADJUSTMENTS

a. Payment for this item will be made under item S-4 as a Lump Sum item and include, labor, tools

E. ITEM S-5 BI-AXIAL GEOGRID

a. Measurement for this item shall be on a Square Yard basis.

a. Payment for this item will be made under item S-5 as a Square Yard item and include, labor, tools

F. ITEM S-6 MISCELLANEOUS CONSTRUCTION ITEMS

a. Payment for this item will be made under item S-6 as a Lump Sum item and include, labor, tools

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END OF SECTION 4025

SECTION 4026

PAY ESTIMATES

1.01 REQUIREMENTS INCLUDED

A. Pay Estimates will be prepared by the Contractor and submitted to the Engineer for review and acceptance. Supporting documentation and other items shall also be provided by the Contractor.

B. Unit Price Work will be measured for payment as specified in Standard Specification Section

111.

C. Stockpiled or Stored Material will be measured for payment as specified in Standard

Specification Section 111. Refer to Standard Specification Section 111.7 for minimum storage period, maximum percentage of contract price, and other requirements.

D. The accepted Schedule of Values, specified in Technical Specifications Section 4370, will be used as the basis of payment for Contract Items measured by lump sum.

1.02 PREPARATION OF PAY ESTIMATES

A. Weekly quantity reports will be prepared by the Contractor each week, listing quantities of Unit

Price Work and percentages of work items in the Schedule of Values completed each week. Each weekly report will be shall be signed by Engineer and Contractor, to acknowledge agreement on completed Work every week.

B. The cutoff date for pay estimates is the last day of each month. The Contractor will prepare the

Pay Estimate based on a summary of completed work items recorded on the agreed to weekly reports each month.

1.03 DOCUMENTATION ASSOCIATED WITH PARTIAL PAYMENTS

A. Prepare and furnish additional documentation to coincide with each partial payment. The value of each item of required documentation on a monthly basis, established in the approved Schedule of

Values or in respective Contract Items, will be included in partial payments whenever the respective item is provided in a timely manner.

B. After receipt of the first partial payment and prior to receipt of subsequent payments, certify in writing that all subcontractors and suppliers have been paid for work and materials from previous partial payments received (less any retainage) by the Contractor.

C. On a monthly basis, furnish a completed Monthly Subcontractor Payment and Utilization Report

– FSC Form 5 for first-tier and second-tier subcontractors.

D. Furnish an updated construction schedule as required in Technical Specification Section 4310.

E. Provide photographs in accordance with Technical Specification Section 4322.

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PART 3 EXECUTION (NOT USED)

END OF SECTION 4026

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SECTION 4035

CHANGE ORDER PROCEDURES

PART 1 GENERAL

A.

Promptly implement change order procedures.

1. Provide full written data required to evaluate changes.

2. Maintain detailed records of work done on a time-and-material/ force account basis.

3. Provide full documentation to Engineer on request.

4. Upload documentation of written changes in work to the Department of Public Works.

B.

Designate in writing the member of Contractor's organization:

1. Who is authorized to accept changes in the Work.

2. Who is responsible for informing others in the Contractor's employ of the authorization of changes in the Work.

C. City will designate in writing the persons who are authorized to sign Field Orders, Miscellaneous

Construction Authorizations, Work Change Directives, and Change Orders.

1.02 RELATED REQUIREMENTS

Standard Specification Section 100 Definitions and Abbreviations

B. Standard Specification Section 103 Scope of Work

C. Standard Specification Section 105 Changes in Work.

1.03 FIELD ORDER

Engineer may issue a Field Order for Contractor to proceed with a minor change which does not involve a change in Contract Amount or Contract Time.

B. Field Order will describe interpretations or clarifications of Contract Documents, order minor changes in the work, and/or memorialize trade-off agreements. Field Order will describe changes in the Work, both additions and deletions, with attachments as necessary to define details of the change.

1.04 CONTRACT CHANGE REQUEST

A. City may initiate changes to plans, specifications, character of work, or quantity of work by submitting a Change Proposal Request to Contractor. Request will include:

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1. Detailed description of the Change, Products and location of the change in the project.

2. Supplementary or revised Drawings and Specifications.

3. The projected time span for making the change and a specific statement as to whether overtime work is, or is not, authorized.

4. A specific period of time during which the requested price will be considered valid.

5. Such request is for information only and is not an instruction to execute the changes, nor to stop work in progress.

B. Contractor may initiate changes in specified methods of construction and changes to plans and specifications which do not materially affect the Work, and which can be made at a reduction in cost or at no additional cost to the City, by submitting a written Change Proposal to the Engineer, containing:

1. Description of the proposed changes.

2. Statement of the reason for making the changes.

3. Statement of the effect on the Contract Amount and the Contract Time.

4. Documentation supporting any change in Contract Amount or Contract Time, as appropriate.

1.05 DOCUMENTATION OF PROPOSALS AND CLAIMS

A. Support each quotation for a lump-sum proposal and for each unit price which has not previously been established, with sufficient substantiating data to allow Engineer to evaluate the quotation.

B. On request, provide additional data to support time and cost computations

1. Labor required.

2. Equipment required.

3. Products required.

a. Recommended source of purchase and unit cost.

b. Quantities required.

4. Taxes, insurance and bonds.

5. Credit for work deleted from Contract, similarly documented.

6. Overhead and profit.

7. Justification for any change in Contract Time.

C. Support each claim for additional costs and for work done on a time-and-material/force account basis, with documentation as required in Standard Specification Section 105.3.2 Payment.

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D. Document requests for Substitutions for Products as specified in Section 4630.

1.06 AUTHORIZATION OF CONTRACT CHANGES

A. City may authorize changes or extra work that involves changes to Contract Price or Contract

Time with a Miscellaneous Construction Authorization, a Work Change Directive, or a formal

Change Order.

B. City may issue a Miscellaneous Construction Authorization to authorize changes or extra work with payment from the Miscellaneous Construction Items, if indicated on the Bid Form, and changes to Contract Time. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change. It will designate the amount of payment and any change in Contract Time. A Miscellaneous Construction

Authorization does not change the Contract Amount or the Contract Time. Authorized changes to

Contract Time will be included in a subsequent Change Order.

C. City may issue a Work Change Directive for Contractor to proceed with a change for subsequent inclusion in a Change Order, either with or without initiating a change by first submitting a Change

Proposal Request. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change and will designate the method of determining any change in the Contract Amount and any change in Contract Time.

A Work Change Directive does not change the Contract Amount or the Contract Time. Changes to the Contract Amount and the Contract Time will be included in a subsequent Change Order.

D. A formal Change Order is the only document that can change the Contract Amount and the

Contract Time. City may issue a Change Order to change the Contract Time as authorized in a

Miscellaneous Construction Authorization, to change the Contract Amount and Contract Time as designated in a Work Change Directive, and to authorize extra work and changes initiated by the

City.

1.07 METHODS OF COMPENSATION FOR CHANGES

A. Content of Lump Sum/Fixed Price changes will be based on

1. Engineer’s Change Proposal Request and Contractor’s responsive Change Proposal as mutually agreed between City and Contractor

2. Contractor’s Change Proposal, as recommended by the Engineer

B. Content of Unit Price changes will be based on

1. Engineer’s definition of the scope of the changes

2. Contractor’s Change Proposal, as recommended by the Engineer

3. Survey of completed Work

C. Unit Prices will be those stated in the Contract or those mutually agreed upon between the City and the Contractor.

D. When the price for changes or extra work cannot be agreed upon, City will issue a Work Change

Directive directing Contractor to proceed on the basis of time and materials/force account.

E. At the end of each day, submit itemized accounting and supporting data as provided in Standard

Specification Section 105.3.2.2. Engineer will determine the allowable cost of such work.

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1.08 ALLOWABLE COSTS FOR CHANGES

A. Allowable labor costs consist of payroll costs in the direct employ of the Contractor in the performance of the Work under schedules of job classifications agreed upon by the City and the

Contractor. Such employees shall include superintendents, foremen, and other personnel employed full time on the Work. Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their time spent on the Work. Payroll costs and other compensation of Contractor’s officers, executives, principals, general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by the Contractor, whether at the Site or in the Contractor’s principal or branch office for general administration of the Work and not specifically included in the agreed upon schedules of job classifications, are excluded from allowable labor costs. Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits, which shall include social security contributions, unemployment, excise and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. The expense of performing Work outside of regular working hours, on Saturday, Sunday, or legal holidays, may be included in the above to the extent authorized by the City.

B. Allowable material costs consist of the cost of materials furnished and incorporated into the work, including costs of transportation and storage thereof, and Suppliers’ field services required in connection therewith. All cash discounts shall accrue to the Contractor. All trade discounts, rebates, and refunds and returns from sale of surplus materials shall accrue to the City, and the

Contractor shall make provisions so that they may be obtained.

C. Allowable labor costs for Subcontractors are the same as specified for the Contractor.

D. Allowable equipment costs for owned or rented equipment shall be paid by the following conditions.

1. Allowable rates for owned equipment shall be the estimated cost reimbursement rates included within the original bid prices. If the Contractor’s established original bid rates are not available, the allowable rates shall not exceed those shown in the Rental Rate

Guide Book for Construction Equipment (Blue Book) Volumes 1, 2, or 3 as applicable.

If Blue Book rates are used, reimbursement will not be made for owned service trucks or other support equipment and vehicles, since their costs are normally included in equipment operating costs.

2. Owned pickups, if directly used in the performance of extra work, are eligible for reimbursement at the flat rate of $50.00 per day. If used by a superintendent or used primarily for transportation of employees, their costs are included in overhead and separate reimbursements will not be made.

3. Payment for owned equipment will be made for the actual hours used in the extra work.

Payment will not be made for time lost for breakdowns, repairs, or time after equipment is no longer needed for the extra work. If equipment is used intermittently while dedicated to the extra work, payment will be made for the duration that the equipment is dedicated to the extra work, but not more than 8 hours per day. While actually working during second and third shift work, payment will be made at one half the Blue Book ownership costs plus the estimated hourly operating costs. No reimbursement will be made while not actually working.

4. If ordered held available for extra work, idled owned equipment will be paid for at an hourly standby rate computed as one half of the agreed working rate per hour, excluding

4035 - 5 operating costs. Reimbursement for standby will not be paid when the equipment would normally be idle, such as Saturdays, Sundays, holidays, days when weather conditions prevent working, during breakdowns or servicing, or when the equipment has actually worked or been paid for 8 or more hours in the day or 40 or more hours in the week. No payment will be made for equipment downtime other than for time specifically ordered for extra work by the City.

5. Rental rates for rented or leased equipment shall be as paid by the Contractor. The allowable reimbursement for rented equipment shall be the agreed invoice cost. The invoice shall be marked “PAID” and initialed or signed by the Contractor. Allowable reimbursement for operating costs shall be as agreed between the City and Contractor.

1.09 ALLOWABLE MARKUP FOR CHANGES

A. The Contractor’s fee for overhead and profit (markup) for changes shall be a fee based on the markup provided in Standard Specification Section 105.3.2.3.

1.10 CHANGE OF CONTRACT TIME

A. The Contract Time may only be changed by a Change Order. Changes to Contract Time identified in a Miscellaneous Construction Authorization or a Work Change Directive is evidence that City and Contractor expect that the change will be incorporated into a subsequently issued Change

Order.

B. Where Contractor is prevented from completing any part of the Work within the Contract Time due to delay beyond control of the Contractor, the Contract Time will be extended in an amount equal to the time lost due to such delay.

C. If anyone for whom the City is responsible delays, disrupts, or interferes with the performance or progress of the Work, then the Contractor will be entitled to an equitable adjustment in the

Contract Amount or the Contract Time or both. The Contractor’s entitlement to an adjustment is conditioned on such adjustment being essential to the Contractor’s ability to complete the Work within the Contract Time.

D. If the Contractor is delayed in performance or progress of the Work by fire, flood, epidemic, abnormal weather conditions, acts of God, acts or failures to act of utility owners not under control of the City, or other causes not the fault of and beyond control of City and Contractor, then the

Contractor will be entitled to an equitable adjustment in Contract Time, if such adjustment is essential to the Contractor’s ability to complete the Work within the Contract Time. Such an adjustment shall be the Contractor’ sole and exclusive remedy for the delays described in this paragraph.

E. For the purpose of this specification, a delay extends the duration of critical path. With any request for changes to Contract Time, the Contractor shall furnish the Engineer with sufficient documented evidence of the impact of a delay to the critical path. Documentation shall include identifying work activities affected by the delay, demonstrating that the affected work activities are critical path activities, and the impact to the critical path.

F. With any request for changes to Contract Time for delays related to abnormal weather conditions, the Contractor shall furnish the Engineer with sufficient documented evidence to demonstrate the difference between normal and abnormal weather conditions for the Project location.

1.11 CORRELATION WITH CONTRACTOR'S SUBMITTALS

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A. Periodically revise Schedule of Values to record each change as a separate item of work, and to record the adjusted Contract Amount.

B. Periodically revise the Construction Schedule to reflect each change in Contract Time.

1. Revise subschedules to show changes for other items of work affected by the changes.

C. Upon completion of work under a Change Order, enter pertinent changes in As-Built Drawings.

END OF SECTION 4035

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SECTION 4038

REQUESTS FOR INFORMATION

1.01 DESCRIPTION OF REQUIREMENTS

A. This Section specifies the general methods and requirements of Requests for Information (RFIs).

1.02 REQUESTS FOR INFORMATION

A. When the Contractor believes that additional information or clarification of a contract requirement is needed, they may initiate an RFI.

B. The RFI process shall be limited to the clarification of technical and/or administrative matters.

While the response to an RFI might lead to a change in the contract scope, cost or time, RFIs are not a substitute to the notification requirements stipulated in the Contract Documents.

C. A response to an RFI is not an authorization to perform any additional work that would require a change order or written amendment to the contract. If the Contractor believes the response an RFI requires a change to the Contract, Contractor shall promptly provide written notice to the Engineer in accordance with the General Provisions.

D. RFIs are not a substitute for the Submittals process specified elsewhere.

PART 2 PRODUCTS – NOT USED

3.01 ORIGINATION

A. Subcontractors and suppliers shall use the form appended to this section for submitting an RFI to the Contractor for subsequent origination of the RFI. RFIs submitted directly to the Engineer by subcontractors or suppliers will not be accepted.

1. RFIs are to numbered in ascending order from the first submittal date. In the event that an answered RFI results in a follow-up inquiry, a new RFI must be originated and the RFI’s may be linked.

2. Enter a short description of the question as the Title. For Reference Documents, include

Specification Section(s), Drawing(s), or Submittal ID for which information is requested.

3. Attach drawings, sketches, photographs or other relevant information.

4. Indicate the date by which the Contractor requests a reply.

5. Enter the question. If the question concerns an interpretation of the Contract Documents, enter the Contractor's interpretation.

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3.02 PROCESSING

A. Contractor shall submit all RFIs to the Engineer for processing.

B. All RFIs will be reviewed and answered by the Engineer.

C. The Engineer will generally respond to RFIs within seven calendar days of receipt depending on the complexity of the inquiry.

D. The RFI Log will be maintained, including the Status, Creation Date, and Due Date.

3.03 RESPONSES

A. If the RFI contains sufficient clarity, the Engineer will insert a response and “SUBMIT FOR

ACKNOWLEDGEMENT”. The Contractor shall “CLOSE” the RFI to indicate receipt.

B. If the RFI does not contain sufficient clarity, the Engineer may request additional information from the Contractor.

C. If the Contractor does not agree with the answer from a RFI, then the Contractor shall create a new RFI and link it to the original RFI.

END OF SECTION 4038

(RFI Form for Subcontractors and Vendors follows)

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Request for Information for Subcontractors & Vendors

RFI Title: RFI No.:

Project: Date Response Required by:

Project No.: Date Submitted:

Reference Documents

Submittal ID: Drawing No:

Specification Section: Other:

Attachments:

QUESTION:

Contract Interpretation or Proposed Solution

Cost Impact? Y/ N

Estimated Cost:

Cost Impact Notes:

Schedule Impact? Y/N

Est Impact (Days):

Sched Impact Notes:

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Submitted By:

Company:

Date:

Submit form to Contractor for entry

SECTION 4050

SURVEY CONTROLS

PART 1 GENERAL.

1.01 SCOPE OF WORK.

A. Provide and pay for field engineering services required for project; including but not limited to:

1. Survey work required for project controls and layout.

B. Retain the services of a qualified individual licensed in the state of

Louisiana to:

1. Identify existing control points and property line corners indicated on the Drawings.

2. Verify and record the locations and elevations of all proposed pipes, structures and facilities.

1.02 SUBMITTALS.

A. Submit, to the Engineer, the name and qualifications of individuals performing construction layout or cadastral surveying.

B. On request of the Engineer, submit documentation to verify accuracy of field engineering work.

C. Submit copies of all cut sheets for information.

1.03 QUALIFICATIONS OF SURVEYOR.

A. Individuals performing construction layout or cadastral surveying shall meet the qualifications established by the laws and rules of the Louisiana

Professional Engineering and Land Surveying Board.

1.04 SURVEY REFERENCE POINTS.

A. The City will provide reference points which in the Engineer’s judgment are necessary to enable the Contractor to proceed with the Work.

B. Locate and protect reference points prior to starting site work and preserve all permanent reference points during construction.

1. Make no changes or relocations without prior written notice to and approval by the Engineer.

2. Report to the Engineer when any reference point is lost or destroyed, or requires relocation because of necessary changes in grades or locations.

3. Require the surveyor to correctly replace project control points which may be lost or destroyed. Establish replacements based on original survey control.

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1.05 PROJECT SURVEY REQUIREMENTS.

A. Establish a minimum of two temporary benchmarks on site, referenced to data established by survey control points.

1. Record locations, with horizontal and vertical data.

2. Temporary benchmarks shall be installed and spaced for convenient reference and used at locations along roadways, pipeline routes, and/or on the Site.

PART 2 PRODUCTS. (NOT USED)

PART 3 EXECUTION.

3.01 RECORDS.

A. Maintain a complete, accurate log of all control and survey work as it progresses.

END OF SECTION 4050

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4110-1

SECTION 4110

STORM WATER PERMITTING PROCEDURES

1.01 SCOPE OF WORK

A. Furnish all labor and professional services necessary to prepare an Erosion Control

Plan or Storm Water Pollution Prevention Plan (SWPPP) for use in compliance with storm water permit requirements.

1. Prepare an Erosion Control Plan for Work where less than one acre of land will be disturbed by construction activities.

2. Prepare a SWPPP for Work where one or more acres of land will be disturbed by construction activities.

3. Prepare a Notice of Intent (NOI) where 5 or more acres of land will be disturbed by construction activities, and submit the NOI to the State prior to commencing land-altering activities. Prepare and submit a Notice of

Termination (NOT) to the State after Final Acceptance of the Work.

B. Determine the area of disturbance based on the overall length of the project and the construction methods utilized for the Work, regardless of sequencing. Use a minimum width of 12 feet along the length of open trench excavation for measuring disturbance. Determine additional width based on depth of excavation, dimensions of pipe and manholes, and specific methods of construction.

C. Refer to Standard Specification Section 310 for requirements to construct and maintain temporary erosion control features.

1.02 APPLICABLE REGULATIONS

A. Comply with all applicable Federal, State and local laws and regulations concerning storm water permitting.

1. City of Shreveport Code of Ordinances Article IV – Erosion and Sediment

Control

2. LAC 33:IX.2511.B.15 (for ground disturbance area 1 acre to less than 5 acres)

3. LAC 33:IX.2511.B.14.j (for ground disturbance area 5 acres or more)

4. Title 40 CFR 123.5(a)(9), 122.26(a), 122.26(b)(14)(x) and 122.26(b)(15)

1.03 SUBMITTALS

4110-2

A. Submit the Erosion Control Plan or SWPPP to the City before commencing land-altering activities including clearing, grading, excavating and filling.

B. Submit copies of the NOI and the NOT to the City for information.

1.04 EROSION CONTROL PLAN

A. The Permit Application and Erosion Control Plan shall satisfy requirements of

Shreveport Code of Ordinances Section 34-123.

B. The Permit Application and Erosion Control Plan shall include the following items.

1. Grading and drainage plan showing

a. Date, scale, north arrow, and property lines

b. Location, type of use, and total percentage of existing and proposed improvements

c. Existing and proposed topographic features

d. Locations of all temporary and permanent runoff detention basins, along with any constructed and/or altered drainage systems

2. Erosion Control Plan showing

a. Description of temporary and permanent structural controls

b. Temporary and final stabilization

3. Schedule providing for site inspections at least every 2 weeks and after each rain event of ½ inch or more

4. List of measures to minimize offsite tracking of sediment on vehicles

5. Sequence of scheduled activities

6. The 100-year floodplains and/or floodways with related elevations

C. The Erosion Control Plan shall indicate the use of appropriate items specified in

Section 310, Section 1201, Section 1203; shown on Standard Plans 310-1 through

310-11, and shown on the Drawings. Coordinate the plan with scheduling of ground disturbance activities.

1.05 STORMWATER POLLUTION PREVENTION PLAN

A. The SWPPP shall satisfy requirements of Louisiana DEQ Storm Water General

Permit for Small Construction Activities or Louisiana DEQ General Permit for

Discharges of Storm Water From Construction Activities 5 Acres or More.

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B. The SWPPP shall include the following contents as described in the respective

General Permit.

1. Site Description

2. Controls

3. Maintenance

4. Inspections

5. Non-Storm Water Discharges

6. Certification and Signature

C. The SWPPP shall indicate the use of appropriate items specified in Section 310, Section 1201, Section 1203; shown on Standard Plans 310-1 through 310-11, and shown on the Drawings. Coordinate the plan with scheduling of ground disturbance activities.

3.01 STORM WATER POLLUTION PREVENTION PLANS

A. Post a notice near the main entrance to the construction site with the following information.

1. The LPDES permit number and effective date of the permit

2. The name and telephone number of a local contact person

3. A brief description of the project

4. Location of the SWPPP if the site is inactive or does not have an on-site location to store the plan

B. Make the SWPPP available on request to LDEQ, local government officials, and the operators of a municipal separate storm sewer receiving discharges from the site.

C. Amend the SWPPP as described in the respective General Permit whenever:

1. there is a change in design, construction, operation, or maintenance, which has a significant effect on the discharge of pollutants to the waters of the

State and which has not otherwise been addressed in the SWPPP.

2. inspections or investigations indicate the SWPPP is proving ineffective or otherwise not achieving the general objectives of controlling pollutants in storm water discharges associated with construction activity

3. a new contractor or subcontractor will implement a measure of the SWPPP

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4. measures are necessary to protect endangered and threatened species or historic properties.

END OF SECTION 4110

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SECTION 4200

PROJECT MEETINGS

A. The Engineer will schedule and administer pre-construction meeting, periodic progress meetings and specially called meetings throughout progress of the Work.

1. Prepare agenda for meetings.

2. Make physical arrangements for meetings.

3. Preside at meetings.

4. Record the minutes; include significant proceedings and decisions.

5. Meeting minutes must be transmitted to the Department of Public Works within 2 working days after each meeting.

6. Reproduce and distribute copies of minutes within 5 working days after each meeting.

a. To participants in the meeting.

b. To parties affected by decisions made at the meeting.

B. Representatives of Contractors, subcontractors and suppliers attending meetings shall be qualified and authorized to act on behalf of the entity each represents.

C. Attend meetings to ascertain that work is expedited consistent with Contract

Documents and construction schedules.

1.02 PRE-CONSTRUCTION MEETING

A. Attend a preconstruction meeting.

B. Location: A central site, convenient for all parties, designated by the Engineer.

C. Attendance

1. Engineer and his/her professional consultants.

2. Resident Project Representative.

3. Contractor.

4. Major Subcontractors.

5. Major suppliers.

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6. Utilities

7. Others as appropriate.

D. Suggested Agenda Items

1. Introduction of key project personnel

2. Lines of communication/procedures

3. Preconstruction submittal requirements

4. Key contract dates

5. Correspondence routing and distribution

6. Payment procedures

7. Submittal and shop drawing procedures

8. Project progress meetings

9. Project progress reports

10. City requirements and special project procedures

11. RPR duties, responsibilities, and limitations of authority

12. Permits and coordination with local building officials

13. Safety procedures

14. QM procedures

15. Construction work schedule (days, hours, holidays, overtime)

16. Control of work requirements

17. Fair Share reporting requirements (Form 5)

18. Material storage requirements

19. Contractor’s staging area

20. Field Offices

21. Coordination with utilities

22. Homeowner/business notification and citizen complaints

23. Construction photographs and record drawings

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24. Testing laboratory procedures

25. Conformed documents

1.03 PROGRESS MEETINGS

A. Attend construction progress meetings every two weeks and periodic meetings at regular intervals determined by the Engineer.

B. Attend called meetings as required by progress of the Work.

C. Location of the meetings: Project field office of Contractor or Engineer, or City Hall, or another location identified by the Engineer.

D. Attendance

1. Engineer and his/her professional consultants as needed.

2. Subcontractors as appropriate to the agenda.

3. Suppliers as appropriate to the agenda.

4. Others as appropriate.

E. Suggested Agenda Items

1. Review, approval of minutes of previous meeting.

2. Review of work progress since previous meeting.

3. Submittals

4. RFI’s

5. Field Orders, Work Change Directives, Change Orders

6. Field observations, problems and conflicts.

7. Current Construction Schedule.

8. Progress, schedule, during succeeding work period.

9. Coordination of work activities.

F. Attend progress meetings and study previous meeting minutes and current agenda items, in order to be prepared to discuss pertinent topics such as deliveries of materials and equipment, progress of the Work, etc.

G. Provide a current submittal log at each progress meeting.

H. Provide a 4-week look-ahead schedule of anticipated working days and hours for the

Engineer’s use in planning work by the Resident Project Representative.

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I. Provide an updated and accurate project schedule of work to be performed in the next

30 days. Remittance of partial pay estimates are dependent on submittal and approval of an updated monthly construction progress schedule.

END OF SECTION 4200

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SECTION 4300

SUBMITTALS

A. This Section includes the requirements for compiling, processing and transmitting submittals required for execution of the project.

B. The Contractor shall prepare and submit shop drawings, working drawings, fabrication details, mix designs, control diagrams, manufacturer information, installation manuals and guides, and product and material data as required in the Contract Documents.

All submittals and supporting data, catalogs, schedules, etc., shall be submitted as the instruments of the Contractor, who shall be responsible for their accuracy, completeness, and coordination. Such responsibility shall not be delegated, in whole or in part, to subcontractors or suppliers. These submittals may be prepared by the

Contractor, subcontractors, or suppliers, but the Contractor shall confirm that materials, dimensions, catalog numbers, technical data and performance criteria meet all of the requirements of the Contract Documents, while conforming to structural, space, and access conditions at the point of installation. Designation of work “by others,” if shown in submittals, shall mean that the Work will be the responsibility of the Contractor rather than the subcontractor or supplier who prepared the submittals. The Engineer will not accept receipt of submittals directly from subcontractors or vendors.

The Contractor shall ensure that there is no conflict with other submittals and notify the

Engineer in each case where its submittal may affect the work of another Contractor of the City. The Contractor shall ensure coordination of submittals among the related crafts and subcontractors.

Submittals shall be prepared in such form that data can be identified with the applicable specification. The data shall clearly demonstrate compliance with the Contract

Documents and shall relate to the specific equipment or piece of work to be furnished.

Where manufacturer’s standard drawings and catalog sheets are employed, they shall be marked clearly to show what portion of the data is applicable to this project.

C. Variances - Notify the Engineer in writing, at the time of submittal, of any deviations in the submittals from the requirements of the Contract Documents. Notify the Engineer in writing, at the time of re-submittal (resubmission), of all deviations from previous submissions of that particular submittal, except those deviations which are the specific result of prior comments from the Engineer.

D. All deliverables shall include submittal registry and major milestone list.

E. Submittals are categorized into two types: Action Submittals and Informational

Submittals, as follows:

1 Action Submittal: Written and graphic information submitted by the

Contractor that requires the Engineer's approval. The following are examples of action submittals:

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a. Shop drawings.

b. Product data.

c. Samples.

d. Traffic Control Plan

e. Work Plans

f. As-Built Drawings

2 Informational Submittal: Information submitted by the Contractor that does not necessarily require the Engineer’s technical review and acceptance. The following are examples of informational submittals:

a. Submittal Registry.

b. Construction Progress Schedule.

c. Schedule of Values

d. Statements of Qualifications.

e. Daily Reports

f. Construction Photography and Videography.

g. Certifications.

h. Warranties and Bonds.

i. Contract Close-out documents.

1.02 ACTION SUBMITTALS.

A. Shop Drawings

1. Shop drawings may include, but are not necessarily limited to, custom prepared data such as fabrication and erection/installation (working) drawings, scheduled information, setting diagrams, actual shop work manufacturing instructions, custom templates, valve schedules, wiring diagrams, coordination drawings, equipment inspection and test reports, and performance curves and certifications, as applicable to the work.

2. Contractor shall verify all field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data, and coordinate each item with other related shop drawings and the Contract requirements.

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3. All details on shop drawings shall clearly show the relation of the various parts to the main members and lines of the structure and where correct fabrication of the work depends upon field measurements, such measurements shall be made and noted on the drawings before being submitted.

4. Submittal of all Shop Drawings shall be maintained up to date and transmitted to the Department of Public Works.

B. Maintenance of Traffic Plans: Prepare and submit maintenance of traffic plans where and when required by the Contract Documents and by local ordinances or regulations.

C. Product Data: Product data include, but are not limited to, the manufacturer’s standard prepared data for manufactured products (catalog data), such as the product specifications, installation instructions, availability of colors and patterns, rough-in diagrams and templates, product photographs (or diagrams), wiring diagrams, performance curves, quality control inspection and reports, certifications of compliance

(as specified or otherwise required), mill reports, product operating and maintenance instructions, recommended spare parts and product warranties, as applicable.

D. Samples.

1. Furnish samples required by the Contract Documents for the Engineer's approval. Samples shall be delivered to the Engineer as specified or directed.

Materials or equipment for which samples are required shall not be used in the work unless and until approved by the Engineer.

2. Samples specified in individual Specification Sections, include, but are not limited to: physical examples of the work (such as sections of manufactured or fabricated work), small cuts or containers of materials, complete units of repetitively-used products, color/texture/pattern swatches and range sets, specimens for coordination of visual effect, graphic symbols, and other specified units of work.

3. Approval of a sample shall be only for the characteristics or use named in such approval and shall not be construed to change or modify any Contract

Requirements.

4. Approved samples not destroyed in testing shall be sent to the Engineer or stored at the site of the work. Approved samples of the hardware in good condition will be marked for identification and may be used in the work.

Materials and equipment incorporated in Work shall match the approved samples. Samples which fail testing or are not approved will be returned to the Contractor at his expense, if so requested at time of submission.

E. Contractor's Certification - Each submittal and sample shall have affixed to it the following Certification Statement:

"Certification Statement: by this submittal, I hereby represent that I have determined and verified all field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data and I have checked and coordinated each item with other applicable approved submittals and all Contract requirements."

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F. Project work, materials, fabrication, and installation shall conform to approved shop drawings, product data and applicable samples.

G. No portion of the work requiring a submittal or sample shall be started, nor shall any materials be fabricated or installed before approval of such item. Procurement, fabrication, delivery or installation of products or materials that do not conform to approved submittals shall be at the Contractor's risk. Furthermore, such products or materials delivered or installed without approved submittals, or in non-conformance with the approved submittals will not be eligible for payment until such time as the product or material is approved or brought into compliance with approved submittals.

Engineer will not be liable for any expense or delay due to corrections or remedies required to accomplish conformity.

H. As-Built Drawings: Before Final Completion, submit a record of all changes during construction as specified in Section 4720 As-Built Drawings.

I. Work Plans: For Work in public rights-of-way and servitudes, prepare and submit work plans to indicate the number of simultaneous work sites, the planned sequence of construction, temporary street closures, and to demonstrate to the Engineer that

Contractor has adequately planned the means and methods of construction to minimize unnecessary inconvenience to the public. Furnish updated work plans every two weeks or at the frequency designated by the Engineer.

J. Change orders shall follow formal submittal procedures to be transmitted to the

Department of Public Works.

1.03 INFORMATIONAL SUBMITTALS

A. Submittal Registry: Prepare and submit a submittal registry as specified in this section.

B. Construction Schedule: Prepare and submit construction schedules and progress status reports as specified in Section 4310 Construction Schedules. Formal submittal of a lein free certificate transmitted to the Department of Public Works prior to 45 days of final completion.

C. Schedule of Values: On projects consisting of lump sums (in whole or in part) submit a proposed schedule of values providing a breakdown of lump sum items into reasonably small components – generally desegregated by building, area, and/or discipline. The purpose of the schedule of values is for processing partial payment applications. If requested by the Engineer, provide sufficient substantiation for all or some items as necessary to determine the proposed schedule of values is a reasonable representation of the true cost breakdown of the Work. The schedule of values shall not be unbalanced to achieve early payment or over-payment in excess of the value of work or any other inequitable distribution of the costs. If, in the opinion of the Engineer, the schedule of values is unbalanced, Contractor shall reallocate components to achieve a balanced schedule acceptable to Engineer.

D. Statements of Qualifications: Provide evidence of qualification, certification, or registration, as required in the Contract Documents, to verify qualifications of licensed land surveyor, professional engineer, materials testing laboratory, specialty subcontractor, technical specialist, consultant, specialty installer, and other professionals.

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E. Daily Reports: Contractor to supply electronic daily reports to the Engineer or upload documentation for daily reports transmitted to the Department of Public Works.

F. Construction Photography and Videography: Provide periodic construction photographs and videography as specified in Section 4322.

G. Storage of Materials on Private Property: If private property is used for storage purposes, furnish copies of written permission from owner and lessee as specified in

Section 106.9.

H. Outage Requests: Provide sufficient notification of any outages required (electrical, flow processes, etc.) as may be required to tie-in new work into existing facilities.

Unless specified otherwise elsewhere, a minimum of seven calendar days’ notice shall be provided.

I. Test Records and Reports: Provide copies of all test records and reports as specified in the various technical specifications.

J. Certifications - Provide various certifications as required by the specifications. Such certifications shall be signed by an officer (of the firm) or other individual authorized to sign documents on behalf of that entity. Certifications may include, but are not limited to:

1. Material Testing reports furnished by an independent testing firm

2. Certifications from manufacturer(s) for specified factory testing

K. Warranties and Bonds: Assemble a booklet or binder of all warranties and bonds as specified in the various technical specifications and in accordance with the specification on Warranties and Bonds; and provide two originals to the Engineer.

L. Contract Close-Out Documents: Submit Contract documentation as indicated in the specification for Contract Closeout.

M. Lien free certificate from Clerk of Court, Caddo Parish, LA shall be submitted in accordance with Section 111.8.

PART 2 PRODUCTS (NOT USED).

3.01 SUBMITTAL PROCEDURES

A. Contractor's Responsibilities

1. Coordination of Submittal Times: Prepare and transmit each submittal sufficiently in advance of performing the related work or other applicable activities, or within the time specified in the individual work of other related

Sections, so that the installation will not be delayed by processing times including disapproval and resubmittal (if required). Coordinate with other submittals, testing, purchasing, fabrication, delivery and similar sequenced

4300 - 14 activities. Extensions to the Contract Time will not be approved for the

Contractor's failure to transmit submittals sufficiently in advance of the Work.

2. Prepare and transmit submittals sufficiently in advance of construction requirements to allow for possible need of re-submittals, including the specified review time for the Engineer.

3. Engineer will be allowed a reasonable time within which to evaluate submittals and O&M manuals that require review by more than one engineering discipline. Resubmittals will be subject to the same review.

4. Submittals of operation and maintenance data shall be provided within 30 days of approval of the related submittal(s).

5. Before submission to the Engineer, review submittals as follows:

a. make corrections and add field measurements, as required

b. identify and describe…