Specifications_.pdf

Bid Title: Derelict Vessel Removal Services

Bid Number: 25-0554

A. OBJECTIVE

The Public Works Department seeks to secure a contract for the removal and disposal of derelict vessels from Pinellas

County waterways to comply with all applicable Local, State and Federal requirements. Services include all labor, material and equipment necessary for marine vessel removal, transport and disposal.

B. REQUIREMENTS

1) Experience: Contractor shall have applicable experience as a marine vendor or salvager. Experience shall be documented in Section D. All work, including specialized equipment operation shall be performed by competent employees, experienced and qualified to do the work.

2) Corporate Information: Provide a brief corporate history, number of personnel, organizational structure and contact information.

3) Equipment / Personnel: Contractor shall use appropriate equipment for the satisfactory removal and disposal of vessels. Document all equipment and personnel, and any subcontractor(s), which will be used to perform the services of this contract. Equipment should include, but not be limited to, vessels, barges, cranes, winches, lifts, backhoes or any other heavy equipment, etc. Additionally, provide a Contractor Representative whom will coordinate the work of this contract and be available for emergencies. (Attachment B and C)

4) Laws, Statutes, Ordinances, Etc.: Contractor is required to perform all services of this contract in accordance with generally accepted standards of professional practice and, in accordance with all laws, statutes, ordinances, codes, rules, OSHA, regulations and requirements of governmental agencies which regulate or have jurisdiction over the area of services.

5) Permits and License: Contractor shall follow any permit requirements associated with the vessel removal. Where applicable, Contractor shall obtain permission from the proper authorities for work at staging areas such as at boat ramps.

It is not anticipated that the Contractor will be required to obtain any permit for any work of this contract. However, in the event this occurs, the permit will be funded for actual cost with documented receipt from under Unspecified

Services.

C. SCOPE

Services include all labor, fuel, equipment, materials, vehicles, vessels, tools, mobilization, incidental expenses and personal protective equipment to satisfactorily remove and dispose of derelict vessels. Also, included is the transport, preparation of vessel for disposal, all landfill disposal fees, photographs and pollutant removal and disposal.

1) Removal - may include vessels that have become submerged, are shallow/near shore, or have been deposited on the shoreline or uplands. Removal includes any vessel add-ons, affixed to, or detached and associated displaced debris within 300 feet radius from the main body of the vessel. Contractor shall contain any pollutants and legally dispose in accordance with regulatory requirements.

2) Vessel Removal Plan - Where appropriate, Contractor shall consult and confirm with the County Representative on the specific plan for vessel removal and handling of water quality issues and pollutants.

3) Photograph Documentation: Contractor shall take detailed photographs documenting the pre-removal condition of the vessel, every stage of removal, and the post-removal environmental conditions for each removal. Photographs of the destruction of the vessel or of the intact vessel at the landfill are required. All photos shall include a date and time stamp.

4) Additional Information: The following items of information shall be provided to the County if requested:

a) Vessel type

b) Length

c) Identifying information such as state tag or registration number

d) Condition of vessel

e) GPS coordinates

5) Communication: Contractor shall keep the County Representative informed of all operations. Provide a minimum

48-hour notice of removals so the County may choose to be present during operations.

6) Safety: Contractor shall utilize safety signs, warning lights, temporary barriers, dive flags or other types of markers around work areas as needed to protect the public and worker health and safety and comply with OSHA requirements.

7) Public Interaction: All work shall be completed in such a manner as to minimize disruption to boat ramps, boaters, and roadway traffic. Contractor is advised that coordination with law enforcement agencies and/or news reporting organizations in the course of vessel removal may be necessary.

D. WORK ORDERS

The work of this contract will be accomplished via County issued Work Orders for individual jobs or multiple assignments. The Work Order will include all information necessary to locate and remove the vessels, any permits necessary for the work, and other pertinent details, along with a purchase order. The Work Order shall be considered authorization to proceed with the work.

Work shall be completed within the time specified in the approved Work Order and shall not exceed thirty (30) calendar days from authorization, unless the County agrees to other arrangements.

Requests for additional compensation due to significant unforeseen conditions shall be addressed to the County in a written/electronic format for consideration and approval prior to work being performed. Failure to obtain pre-approval for the additional compensation may result in the invoice being returned or adjusted downward to initial work order value.

E. WORK DAYS AND RESPONSE TIMES

Requests for non-emergency services will be during normal County work days and between the hours of 7:00 AM –

5:00 PM, Monday through Friday. Work shall be complete within thirty (30) calendar days of issue of authorization to proceed.

Emergency removals will require the Contractor to mobilize forces and equipment to begin removal activities within forty-eight (48) hours of notice and authorization, which could include work during nighttime, weekends or holidays. In this case, a supplemental lump sum emergency mobilization fee per project will be provided. The County, in conjunction with law enforcement, shall identify all emergency vessels to be removed.

F. DISPOSAL

Vessels must be disposed of at the County Solid Waste Class III landfill, or any Class III landfill pre-approved by the

County Representative. Contractor must remove all contaminants from the vessel and remove any items not accepted at the landfill and dispose of properly and in accordance with all appropriate regulatory requirements. Contractor is responsible to prepare the vessel for disposal, transportation of the vessel to the landfill, and all disposal fees.

The County encourages recycling of materials when feasible. The Contractor shall have the option of recycling any materials of the vessel. Receipts of recycling must be provided to the County.

Contractor shall provide the County Representative with a copy of landfill disposal receipts for each vessel, and any receipts for pollutant disposal or recycled materials, along with the photographs documenting destruction of the vessel

This documentation as well as all photos taken of the entire removal process shall be included in the post-removal reports submitted to the County.

G. EROSION CONTROL & ENVIRONMENTAL IMPACT

Work shall be conducted using appropriate Best Management Practices (BMP’s) to prevent turbidity/siltation/water quality violations and prevent damage to wetland areas, mangroves, seagrasses or other submerged aquatic resources. BMP’s shall be based on Florida Department of Environmental Protection (FDEP) erosion control and turbidity prevention measures.

Contractor shall not disturb, trim, cut back or remove mangrove vegetation without permission from the County. The

County may require the Contractor to provide and properly install turbidity control devices around each vessel in order to prevent sediments and/or pollutants from escaping the work area.

Vessels shall be removed with no impact to the coastal environment. Contractor is responsible for any damage to the environment which occurs as a result of work related to the removal. Any environmental impacts which have occurred prior to the start of removal work shall be documented with pre-removal photographs. Contractor shall place and maintain all necessary barriers and/or turbidity controls and restore boat ramps and/or work areas to pre-work condition.

Dredging shall not be allowed unless specifically pre-approved by the County with appropriate permitting.

H. POLLUTANTS

Contractor shall determine if vessel contains pollutants that could be harmful to the environment if discharged during removal operations; remove pollutants prior to moving vessel and provide proper legal disposal; furnish the County

Representative with receipts documenting pollutant disposal. If any pollutant discharge occurs, Contractor shall immediately report this to the appropriate authorities, in addition to employing proper containment measures.

Pollutants include, but are not limited to motor/vessel fuels, oils and lead acid batteries. Containment booms and recoverable absorbent materials shall be available for spill response to contain and recover fuel or oil discharges that could occur during vessel recovery.

I. COUNTY REPRESENTATIVE

Upon award of contract, all purchases will be coordinated with the following County Representative, or designee:

Mike Levecque Pinellas County Public Works Department Environmental Management Division 22211 US Highway 19 N, Bldg. 10 Clearwater, FL 33765 Cell: (727) 294-1055 Main line: (727) 453-3385 mlevecque@pinellascounty.org

J. INVOICING

Upon completion of vessel disposal, contractor must supply the following items in a post-removal report with each invoice:

• Disposal, landfill, or recycling receipts per paragraphs C and F.

• Photo documentation (including date and time stamp) as required per paragraphs C and F

• Provide available additional information per paragraph C.4.

• Invoice shall include dates of removal, disposal, the Purchase Order Number and Vessel ID if available.

K. BASIS OF MEASUREMENT AND PAYMENT

Measurement and payment shall be determined as follows:

1) Removal & Disposal of Derelict Vessels

a) Measured by the total length in linear feet as determined from a single line from the center point of the bow and extending to the center point of the stern, of each vessel removed and disposed, inclusive of all labor, fuel, equipment and materials, vehicles, vessels, tools, mobilization, incidental expenses, transport, vessel destruction for disposal, disposal fees, photographs and any pollutant removal and disposal costs. Work to be complete within 30 calendar days. Length does not include bowsprits or motors.

b) Payable at the contract unit price bid per linear foot within the appropriate size category with supporting post-removal reports as described previously. If there is a discrepancy between the reported length of the vessel and the actual length measured in the field, the County Representative must be contacted immediately.

2) Emergency Mobilization Fee

a) Measured per each emergency removal work request for the Contractor to mobilize forces and equipment to begin removal operations within 48-hour notice and authorization, which could include work during nighttime, weekends or holidays. This supplemental fee will be a one-time (per project) lump sum amount allowed to the Contractor and is supplemental to the linear foot rate pricing bid.

b) Payable per lump sum bid.

BID SUMMARY

Bid Title: Derelict Vessel Removal Services

Bid Number:

REMOVAL & DISPOSAL

Est. 5 Year

Total

Vessel Qty

Est. 5 Year

Total (LF) Unit Price per LF Total

Vessel Length: 0 to 20 feet 10 225 $ /LF $

2 Vessel Length: > 20 to 40 feet 120 3,600 $ /LF $

3 Vessel Length: > 40 to 60 feet 10 450 $ /LF $

4 Vessel Length: > 60 feet 5 300 $ /LF $

Emergency Mobilization Fee - Lump sum fee in addition to linear Foot rate bid.

Reference Paragraph K.2 0 10

/Lump Sum $

Total Price $

UNSPECIFIED SERVICES: (WILL NOT BE USED TO DETERMINE AWARD

Unspecified Services:

$35,000.00

Unspecified work is not guaranteed to be utilized during the contract term and will be ordered and authorized solely at the discretion of the County

I have reviewed and agree to abide with the Insurance Requirements ________________________________

Authorized Signature

IF THE COUNTY IS EXPECTED TO SIGN ANY AGREEMENTS, PLEASE SUBMIT DOCUMENTS WITH YOUR BID.

DELIVERY _________ DAYS AFTER RECEIPT OF ORDER

ATTACHMENT A

WORK ORDER

DERELICT VESSEL REMOVAL SERVICES

CONTRACTOR

WORK ORDER NO.

PURCHASE ORDER NO.

CONTRACTOR

REPRESENTATIVE

CONTRACT SCHEDULE XX Calendar Days

WORK ORDER AMOUNT $

WORK SITE

COUNTY REPRESENTATIVE

In accordance with the terms and conditions of the above contract, Pinellas County advises that your Work Order Notice to Proceed Date is _____, 20XX. ________________________

Comments:

Attachments:

Purchase Order

Work Schedule/Timeline

You are hereby authorized to proceed with the work. Included is a copy of the Purchase Order.

County Representative (or designee) Date

ATTACHMENT B

EQUIPMENT LIST

List all equipment that will be utilized to accomplish the work of this contract.

This list should accompany the bid.

Quantity Year Make Model

Vehicle ID

Number Other Comments

ATTACHMENT C

PERSONNEL LIST

List all personnel (operators, foremen, supervisors, etc.) that will be utilized to accomplish the work.

Identify any subcontractors that will be used and the work they will perform.

This list should accompany the bid.

Name Title/Position Equipment They Operate License

Contractor’s Representative &

48-Hour Emergency Contact Title/Position

Name:

Phone:

ATTACHMENT D

Derelict Vessel Removal (FDEP) Permit Exemption & Best Management Practices

An Exemption under Florida Administrative Code Chapter 62-330-051(5)(g) by Florida Department of Environmental Protection, has been established for the removal of derelict vessels. Based on the presumption that the extraction of these vessels from the marine environment will cause only minimal environmental impacts and in turn avoid the long-term impacts resulting from the degradation of the vessel at its current location. The environmental impacts are ameliorated by the application of the best management practices referenced below.

Florida Administrative Code

Chapter 62-330-051(5)(g) The removal of derelict vessels, as defined in Section 823.11(1), F.S., by federal, state, and local agencies, provided:

The derelict vessel case has been completed as specified in Section 705.103, F.S., and has been entered into the Statewide Derelict Vessel Database maintained by the Florida Fish and Wildlife Conservation Commission;

1. All work is done in a manner that, to the greatest practicable extent, avoids additional dredging or filling, grounding or dragging of vessels, and damage to submerged resources such as seagrass beds, oyster beds, coral communities, mangroves, other wetlands, and live bottom; and

2. An absorbent blanket or boom shall be immediately deployed on the surface of the water around the derelict vessel if fuel, oil, or other free-floating pollutants are observed during the work.

General Derelict Vessel Removal and Environmental Protection Best Management Practices

The following best management practices (BMP’s) will be employed by the marine contractor during the removal of derelict vessels. These BMP’s will be incorporated into the contact for the vessel removal project. The marine contractor selected for the project will be required to show proof of their ability to meeting the BMP requirements with their contingency of equipment, staff and expertise in the removal of derelict vessels. Compliance with these BMP’s will be monitored by the County and by local Florida Fish and Wildlife Conservation Commission law enforcement officers. These BMP’s are as follows:

1. Operations are to be limited to daylight hours.

2. Operations are to be staged from an upland area.

3. All work is to be performed in a manner that avoids and/or minimizes impacts to live bottom and other resource areas

(e.g., seagrass beds, oyster beds, wetlands, mangroves, and other sensitive habitats) while approaching, working in, and leaving the derelict vessel site.

4. All work shall avoid impacts to manatees, sea turtles, and other species listed by the state and federal government as threatened or protected.

5. The Contractor will at all times be cautious of manatee presence and will stop work immediately until a manatee is a safe distance from the work area if a manatee is spotted.

6. The Contractor will remove all contaminants and pollutants including fuels, batteries, paints, solvents, and engine from the derelict vessel prior to extraction. Any contaminant or pollutant found to be contained within a derelict vessel shall be removed by the Contractor, placed in an approved container, and disposed of properly. The placement of an absorbent blanket on the surface of the water around the derelict vessel within the turbidity barrier is required where free floating product (gas/oil) is observed.

7. The Contractor is to provide appropriate best management practices (BMPs) approved by the Florida Department of Environmental Protection for erosion control and turbidity protection while each derelict vessel is being removed. In areas of low to moderate currents, a Type II floating turbidity barrier will be installed within a ten (10) foot radius of the vessel being removed prior to starting any removal activities. The turbidity barrier shall be anchored to the bottom of the waterway.

8. The Contractor is to provide appropriate BMPs for erosion control and turbidity prevention around the vessels/barges being used to remove the derelict vessel and around the perimeter of any upland staging site (where necessary).

9. The Contractor is to monitor turbidity levels throughout removal work.

10. In an effort to reduce turbidity, a crane, winch and/or approved alternate method is to be used to raise the derelict vessel from the water.

11. The Contractor will measure turbidity levels and allow them to return to a level that is not in excess of 20 NTU’s over initial turbidity readings prior to removal of turbidity measures.