Specifications.docx
DOCX document 42 KB Posted
- Attached to
- Lease Agreement Endoscopic System
- Solicitation number
- ARFQ 0512 WEH2600000010 1
- Issued by
- Mineral County, West Virginia
About this file
This is a Request for Quotation (RFQ) specifications document issued by the West Virginia Office of Shared Administration (WVOSA) Purchasing Division on behalf of the Department of Health Facilities at Welch Community Hospital for a lease agreement of endoscopic equipment. The solicitation seeks bids for one new ELUXEO Endoscopic System or equal, comprising multiple components including a VP-7000 High-Definition Video Processor, BL-7000 4-LED light source, 32-inch 4K Sony Monitor, one EC-760S-V/L adult colonoscope, one EC-760R-VL routine type colonoscope, two EG-760R video gastroscopes, one EB-710XT bronchoscope, and associated accessories such as water bottles, cables, and tubing. The contract is intended to be a multi-year lease agreement with specific technical specifications detailed for each component, and the vendor must provide yearly preventative maintenance and all repair services during the lease term.
Pricing shall be calculated on a monthly cost basis multiplied by twelve months to determine annual costs, with vendors required to provide total contract costs for each year and a grand total contract cost across the full contract period. The vendor is responsible for all maintenance, repairs, replacement or loaner equipment within three calendar days if repairs are needed off-site, travel costs, and facility access security compliance. The contract will be awarded to the vendor offering the lowest grand total cost while meeting all mandatory specifications. The solicitation is partially or wholly funded by federal funds, requiring vendor acknowledgment of and adherence to a Federal Funds Addendum, and vendors must comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Business Associate Addendum requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_WEH2600000010_1_WV_ARFQ_FORM.PDF | ||
| TCA.pdf | ||
| WV HIPAA BAA.pdf | ||
| PAffidavit.pdf | ||
| Federal Funds Addendum.pdf | ||
| Exhibit B Consumables.xlsx | XLSX spreadsheet | |
| WV43 - WV36.pdf |
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Text version
REQUEST FOR QUOTATION
ARFQ WEH2600000010 Lease Agreement Endoscopic System
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Office of Shared Administration (WVOSA), Purchasing Division is soliciting bids on behalf of The Department of Health Facilities, Welch Community Hospital (Agency) to establish a lease agreement for one (1) NEW ELUXEO Endoscopic System “or equal”.
NOTE: This request is covered in part or in whole by federal funds. All bidders will be required to acknowledge and adhere to the attached Federal Funds Addendum.
NOTE The DoHS OSA has developed an EEOP Utilization Report, and it is available at:
https://dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Uitlization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%20approval%20to%20submit%20%283%29.pdf
NOTE: The Health Insurance Portability and Accountability Act of 1996 (hereafter, HIPAA) Business Associate Addendum (“Addendum”) is made a part of the Agreement by and between the West Virginia Department of Health Facilities (DHF), Bureau for Office of Health Facilities (OHF), Welch Community Hospital (Agency), and Business Associate (Vendor) and is effective as of the date of execution of the Addendum.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means lease agreement for one (1) ELUXEO Endoscopic System “or equal”. as more fully described in these specifications.
2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the OSA Purchasing Division.
3. Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
4.
5.
5.1.
3.1 Vendor Responsibilities
3.1.1 The vendor must supply the facility with one (1) NEW VP- 7000 Eluxeo High-Definition Video Processor “or equal”.
3.1.2 Must be equipped with Video output of DVI-Dx2, DVI-1, Resolution: 1280 x 1024 pixels, 1920 x 1080 pixels.
3.1.3 Must have HD-SDI x2, Resolution 1920x1080; RGB-TV x1, S-Video x1, video x1 input channel pop external memory USB Flash Drive power rating 100-240 V, 50/60Jz.
3.2 The vendor must supply the facility with one (1) NEW BL-7000 Eluxeo 4-LED light source with high durability “or equal”.
3.2.1 Must have- Iris Mode: Auto/Peal/Ave.
3.2.2 Must have illumination Type-LEDS with LCI (Linked Color Imaging), BLI (Blue Light Imaging).
3.2.3 Must include air supply pump Hi/Mid/Lo/Off power rating 100-240 V, 50/60 HZ; maximum air/water supply pressure 65kPA.
3.3 The vendor must supply the facility with one (1) 32” 4K Sony Monitor LMD-X3200MD/A “or equal”.
3.3.1 Must have LCD LED backlight with high brightness of max, 900cd/m2, high definition, full multi-modality BNC (3G-SDI) DVI-D, S-Video BNC (Composite 660 x 400 87 8.5).
3.4 The vendor must supply the facility with one (1) EC-760S- V/L, Adult Colonoscope Routine Type “or equal”.
3.4.1 Must have Field View of 170 degrees with a minimum observation range of 2-100mm B.
3.4.2 Must have the bending capability up to 180 degrees/ Down 180 degrees.
3.4.3 Must have a Right 160 degrees/Left 160 degrees.
3.4.4 Must have Distal end of 12.8 mm.
3.4.5 Must have flexible portion of 12.8mm.
3.4.6 Must have a working channel of 3.8mm.
3.4.7 Must have a working length of 1330/1690mm total length 1650/2010mm.
3.5 The vendor must provide one (1) each; EC-760R-VL, Routine type colonoscope hybrid “or equal”.
3.5.1 Must have a field view of 170 degrees, observation range of 2-100mm B.
3.5.2 Must have bending capability up to 180 degrees/down 180 degrees.
3.5.3 Must have distal end of 12.0mm.
3.5.4 Must have flexible portion of 12.0mm.
3.5.5 Must have a working channel of 3.8mm.
3.5.6 Must have a working length of 1330/1690mm, total length 1650/2010mm.
3.6 The vendor must provide two (2) each EG-760R Video Gastroscope Routine type “or equal”.
3.6.1 Must have field of view of 140 degrees observation range of 2-100mm.
3.6.2 Must have bending capability Up to 210 degrees/Down 901 degrees.
3.6.3 Must have the Right 100 degrees/Left 100 degrees.
3.6.4 Must have distal end of 9.3mm.
3.6.5 Must have working channel of 2.8mm.
3.6.6 Must have a Working length of 1100mm, Total length of 1400mm.
3.7 The vendor must provide one (1) EB-710XT Bronchoscope Type treatment “or equal”.
3.7.1 Must have a viewing direction, forward.
3.7.2 Must have observation range of 2-50mm. Must have a field of view, of 120 degrees.
3.7.3 Must have a distal end diameter, of 5.8mm.
3.7.4 Must have a flexible diameter, of 5.9mm.
3.7.5 Must have bending Up/Down of 180 degrees/130 degrees.
3.7.6 Must have an Instrument Channel Diameter, of 3.2mm.
3.7.7 Must have three (3) water bottles with tubing compatible with Eluxeo Endoscopic Video Imaging system “or equal”.
3.7.8 Must have one (1) WT-603 Water tank for use with G7 Endoscopes.
3.7.9 Must have two (2) VC-ENC-25 BNC-25FT Coax/composite cable (HD-SD) for processor to printer/monitor.
3.7.10 Must have two (2) VC-ENC-6 BNC-6FT Coax/Composite cable (HD-SD) for processor to printer/monitor.
3.7.11 Vendor must provide one (1) Endoscopy Procedure Room Guide.
NOTE: Please refer to Exhibit B for a complete list of items.
4. Maintenance and Repairs.
4.1 Vendor shall be responsible for completing a yearly preventative maintenance (PM) during the lease agreement.
4.2 Vendor shall be responsible for repairs to the equipment during the lease agreement.
4.3 Should any part of the leased equipment need repaired outside of the facility the vendor shall be responsible for supplying the facility with replacement / loaner equipment within three (3) calendar days.
4.4 Vendor shall be responsible for all maintenance and repair cost of leased equipment.
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest grand total cost as shown on the Pricing Pages.
5.2 Pricing Page: Vendor should complete the Pricing Page by inserting the monthly cost multiplied by the number of months then insert the total contract cost per year then add all total contract cost columns then insert the Contract Grand Total Cost. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Example of properly completing the pricing page.
Total Monthly Cost X 12 months = Total Contract Cost Per Year.
Then enter the Total Cost Per Year for Year 1, Year 2, Year 3 and Year 4.
6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT: Agency shall pay pricing as indicated within bid proposal as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract.
Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on vendor’s bid, but such costs will not be paid by the Agency separately.
9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to the Agency’s facilities. In the event that access cards and/or keys are required:
9.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
9.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.
9.3 Vendor must notify the Agency immediately of any lost, stolen, or missing card or key.
9.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
9.5 Vendor must inform all staff of the Agency’s security protocol and procedures.
10. VENDOR DEFAULT:
10.1 The following shall be considered a vendor default under this Contract.
10.1.1 Failure to perform Contract Services in accordance with the requirements contained herein.
10.1.2 Failure to comply with other specifications and requirements contained herein.
10.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
10.1.4 Failure to remedy deficient performance upon request.
10.2 The following remedies shall be available to the Agency upon default.
10.2.1 Immediate cancellation of the Contract.
10.2.2 Immediate cancellation of one or more release orders issued under this contract.
10.2.3 Any other remedies available in law or equity.
11. MISCELLANEOUS:
11.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ______________________ Telephone Number: ________________________ Email Address: ____________________________
Revised 12/12/2017
File details come from the government source that posted it. Updated .