Specifications - Correct Steam Line Deficiencies MPD.pdf

Correct Steam Line Deficiencies MPD Project Number #640A0-26-103 Menlo Park VAMC, Menlo Park, CA 02-01-2026

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-2020

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-2021 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 12-2025 01 33 23 Shop Drawings, Product Data, and Samples 06-2025 01 42 19 Reference Standards 11-2020 01 45 00 Quality Control 02-2021 01 45 29 Testing Laboratory Services 11-2018 01 74 19 Construction Waste Management 04-2022

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 12-2023

11 78 13 Mortuary Refrigerators 01-2021 11 79 13 Hydrotherapy Equipment 01-2021 11 82 19 Packaged Incinerators 01-2021

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 10 Common Work Results for Boiler Plant and Steam

Generation 06-2024

23 21 11 Boiler Plant Piping Systems 12-2025 23 21 13 Hydronic Piping 06-2025 23 22 13 Steam and Condensate Heating Piping 12-2025 23 22 23 Steam Condensate Pumps 04-2020

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for as required by drawings and specifications.

B. Bidders’ Visits to the site made only by appointment with the Medical Center Engineering Officer.

C. Offices of HFS Company, 8718 Botts Lane, San Antonio, TX

78217, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by the Contracting

Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans

Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than 3-workdays unless otherwise designated by the

COR.

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E. All employees of Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project, employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID :Work includes general construction, alterations, roads, walks, grading, drainage, identification, modification and extensions of existing site utilities in preparation for future connection to Fisher House #3, modifications and additions to site lighting, new electrical service and necessary removal of existing discarded items and certain other items.

B. ITEM 2, AHU DISPOSAL: Removal and disposal of existing

AHUs.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. Defines physical and administrative security effective for the project’s entire duration.

2. Contractor is responsible for assuring sub-contractors working on the project also comply with these regulations.

B. Security Procedures:

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1. Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give 6-weeks’ notice (42 days) to the COR so that security arrangement can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the COR. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close or shut down the project site and order Contractor’s employees off the premises in the event of a national emergency. The Contractor may return to the site only with the written approval of the

COR.

C. Key Control:

1. The Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the Contractor/subcontractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The Contractor is responsible for safekeeping of all drawings, project manual and other project information which shall be shared only with those with a specific need to accomplish the project.

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3. Certain documents, sketches, videos or photographs and drawings may be marked “Sensitive Unclassified”. Secure such information in separate containers and limit the access to those who will need it for the project. Return the information to the COR upon request.

4. Security documents shall not be removed/transmitted from the project site without the written approval of COR.

5. All paper waste/electronic media such as CD’s and diskettes shall be shredded/destroyed in a manner acceptable to the VA.

6. Notify COR and Site Security Officer when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in a specific location following VA standards and procedures using

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, (scanned and electronic) shall be performed/tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. A vehicle authorization request shall be required for any vehicle entering the site. Such request shall be submitted 24 hours before the date/time of access. Access shall be restricted to picking up and dropping off materials/supplies.

2. A limited number of (2 to 5)permits shall be issued for

Contractor for parking in designated areas only.

Contractor to coordinate with VA Medical Center COR.

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1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including materials’ storage) on Government premises to areas authorized or approved by the COR. The Contractor shall hold/save the Government free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the

COR, use only established roadways when and as authorized by the COR. When materials are transported in the work, vehicles shall not be loaded beyond the manufacturer loading capacity of the vehicle or prescribed by any

Federal law or regulation. When it is necessary to cross curbs/sidewalks, the Contractor shall protect them from damage. The Contractor shall repair/pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as shown on the drawings as determined by the

COR.

D. Workers are subject to rules of VA Medical Center applicable to their conduct.

E. Execute work in a manner as to interfere with work being done by others. At all times keep roads clear of construction materials, debris, standing construction equipment and vehicles.

F. Execute work in a manner minimizing with normal functioning of VA Medical Center, including operations of utility services, fire protection systems, and with work being done by others. Use of equipment/tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

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Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule materials/equipment delivery to immediate construction working areas within buildings in use by VA in quantities sufficient for not more than 2-workdays.

Provide unobstructed access to VA Medical Center areas required to remain in operation.

3. Where access by VA Medical Center personnel to vacated portions of buildings is not required, storage of

Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever a connection fee is required be paid to a public utility provider for new permanent service to the construction project, (water, sewer, electricity, gas or steam), payment shall be the responsibility of the

Government and not the Contractor.

H. Phasing:

1. The VA Medical Center must maintain its operation 24 hours/day 7 days/week. Any service interruption must be scheduled/coordinated with the COR to ensure that no operation lapses in occur. The Contractor is responsible to develop a work plan/schedule detailing, the procedures to be employed, equipment/materials to be used, interim

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01 00 00 -7 life safety measure to be used during the work, and a schedule defining the work’s duration with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, the Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific project area. Also, Contractor shall notify the

COR 2-weeks in advance of the proposed date of starting work in each specific project area. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor, as follows:

Phase I:

Phase II:

I. Building(s) No.(s) 50 will be occupied during performance of work, however, but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the VA Medical Centers operations will not be hindered. Contractor shall permit access to Department of

VAMC personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes, whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting

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01 00 00 -8 etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by VA Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

J. Utilities Services: maintain existing utility services for

VA Medical Center. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer/air pipes, conduits, wires, cables, etc. of utility services or fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service (water, gas, steam, sewers or electricity, fire protection and communications systems) may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the COR prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11

REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05

00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND

SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 21 days in advance of proposed interruption. Request shall state reason, date, Menlo Park VAMC, Menlo Park, CA 02-17-26

01 00 00 -9 exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of request approval, or the other date and/or time such interruption will cause least inconvenience to operations of VA

Medical Center. Interruption time approved by COR may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 45 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project,(water, sewer, electricity, gas or steam), payment of such fee shall be the responsibility of the Government and not the Contractor.

K. Abandoned Lines: All service lines (wires, cables, conduits, ducts, pipes and the like, and their hanger/supports), shall be removed back to their source, or as indicated on the drawings. Those indicated to be abandoned but not required to be entirely removed shall be sealed, capped or plugged at the main branch or panel they originate from. Lines shall not be capped in finished areas, but removed/sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so they are completely behind the finished surfaces.

L. To minimize interference of construction activities with flow of Medical Center traffic, comply with:

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1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

M. Coordinate this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: before any work is started, the Contractor shall make a thorough survey with the COR and a representative of

VA Supply Service, of buildings areas in which alterations occur and areas which are anticipated access routes, and furnish a report, signed by both to the COR. This report shall list by rooms and spaces:

1. Existing condition and types of flooring, doors, windows, walls and other surfaces not required to be altered throughout affected buildings areas.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, etc., required by drawings to be either reused or relocated, or both.

3. Note any discrepancies between drawings and existing conditions at site.

4. Designate areas for working space, materials storage and routes of access to areas where alterations occur, and which have been agreed upon by Contractor and COR.

B. Items required by drawings to be reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR in such condition that their use is impossible/impractical, shall be furnished and/or replaced by Contractor with new items per specifications furnished

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01 00 00 -11 by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under the provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and

"CHANGES" (FAR 52.243-4).

C. Re-Survey: 30-days before an expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved.

They shall furnish a report on conditions then existing, of flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall list any Contractor caused damage to surfaces, despite protection measures; and, will form basis for determining extent of required repair work of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection:

1. Interior of existing structures, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and demolition of buildings and structures, or parts thereof, shall be disposed of as follows:

1. Reserved items to remain the Government’s property are identified by attached tags and noted on drawings and specifications as items to be stored. Items that remain

Government’s property shall be removed or dislodged from

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01 00 00 -12 present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse.

Store such items where directed by COR.

2. Items not reserved shall become the Contractor’s property and removed by Contractor.

3. Items of portable equipment/furnishings located in rooms/ spaces in which work is to be done under this contract shall remain the Government’s property. When rooms/spaces are vacated by the VA Medical Center during the alteration period, such items which are not required by drawings and specifications to be either relocated/reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting

Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which

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01 00 00 -13 are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL

CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage

Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and

Responsibilities," which is included in General Conditions.

A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the

(appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the

Contractor is responsible for employing best management

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01 00 00 -14 practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

5. Providing adequately maintained sanitary facilities. //

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver complete and undamaged work. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed/removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall restore to service and repair any damage caused by Contractor's

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01 00 00 -15 workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. The expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price per clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 //PROFESSIONAL SURVEYING SERVICES

A. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the

Contractor shall perform services specified herein and in other specification sections. The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract. //

1.12 //LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting

Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to

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01 00 00 -16 remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

1.13 (FAR 52.236-17)

A. Establish and plainly mark center lines for each building and corner of column lines and/or addition to each existing building, and such other lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure and/or addition, roads, and parking lots, are in accordance with lines and elevations shown on contract drawings.

1.

B. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

C. Upon completion of the work, the Contractor shall furnish the COR one electronic copy and reproducible drawings at the scale of the contract drawings, showing the finished grade on the grid developed for constructing the work, including fifty foot stationing along new road centerlines.

These drawings shall bear the seal of the registered land surveyor or registered civil engineer.

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D. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of Article "Professional Surveying

Services".

1.14 AS-BUILT DRAWINGS

A. The Contractor shall maintain 2 full size sets of as-built drawings which will be kept current during the project construction , to include all contract changes, modifications and clarifications.

B. Variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver 2 approved completed sets of as-built drawings in the electronic version (scanned PDF) COR within 15 calendar days after each completed phase and the

CORs acceptance of the project.

D. Paragraphs A, B, & C also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction minimum 30- days before the planned pre-warranty conference, submit 2 set of the warranty management plan. Include all required actions and documents to assure the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance/repair personnel. “Status” as noted below must include due date and whether item has been submitted or was approved. Warranty information made available during construction phase must be submitted to the COR for approval prior to each monthly invoice for

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01 00 00 -18 payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

Construction warranty period begin on the project acceptance date and continues for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the

Contactor and the COR. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of

Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems (fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.)

4. List for each warranted equipment item, feature of construction or system indicating:

a. Item name.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and/or suppliers.

e. Names, addresses and phone numbers of sources of spare parts.

f. Warranties and terms of warranty. Include 1-year overall warranty of construction, including the start

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01 00 00 -19 date. Items which have extended warranties must be indicated with separate warranty expiration dates.

g. Starting point and duration of warranty period.

h. Summary of maintenance procedures required to continue the warranty in force.

i. Cross-reference to specific pertinent Operation and

Maintenance manuals.

j. Organizations, names and phone numbers of persons to call for warranty service.

k. Typical response time and repair time expected for various warranted equipment.

5. Plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the

Government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. The Performance & Payment Bonds must remain effective throughout the construction period

1. If Contractor fails to commence/diligently pursue any construction warranty work required, the COR will have the work performed by others. After completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including/not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the

Government at the Contractor’s expenses, the COR will

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01 00 00 -20 have the right to recoup expenses from the bonding company.

3. Following written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Failure to respond will be cause for the

COR to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the COR, the Contractor shall meet with the COR to develop a mutual understanding with respect to this section requirements. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the COR for the execution of the construction warranty will be established/reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and/or pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status.

This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following written notification by the COR, the Contractor shall respond to construction warranty service requirements per the “Construction Warranty Service Priority List” and

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01 00 00 -21 the 3 categories of priorities listed below. Submit a report on any repaired warranty item during the warranty period. Include within the report the problem’s cause, reported date, corrective action taken, and when the repair was completed. If Contractor does not perform the construction warranty within the specified timeframe, the

Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 workdays and continuously work to completion or relief.

4. “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leaks in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1 Doors

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1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problems.

d) Code 3-Doors

Interior/exterior personnel doors or hardware not functioning properly.

e) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

f) Code 2-Electrical

Power failure (no power to a room or part of building). Receptacle and lights are not operational

(in a room or part of building).

g) Code 3-Electrical

Exterior lights are not operational.

h) Code 1-Gas

Leaks and pipeline breaks.

i) Code 1-Heat

Power failure affecting heat.

j) Code 1-Plumbing

Hot water heater failure.

2) Leaking water supply pipes

k) Code 2-Plumbing

Flush valves are not operating properly

Fixture drain, supply line or any water pipe leaking.

Toilet leaking at base.

l) Code 3- Plumbing

Leaky faucets.

m) Code 3-Interior

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Floors damaged.

Paint chipping/peeling.

Casework damaged.

n) Code 1-Roof Leaks

Damage to property is occurring.

o) Code 2-Water (Exterior)

No water to the facility.

p) Code 2-Water (Hot)

No hot water in the portion of building listed.

q) Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable oil and water-resistant tag approved by the COR. Attach each tag with a copper wire.

Spray with a silicone waterproof coating. Submit 2-record copies of the warranty tags showing the layout and design.

Acceptance date of and the QC signature must remain blank until the project is accepted for beneficial occupancy.

Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Menlo Park VAMC, Menlo Park, CA 02-17-26

01 00 00 -24

Warranty Tags

Address

Telephone number

Warranty response time priority code

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

VA Medical Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected.

1.17 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer/water connections or, when approved by

COR, provide suitable dry closets where directed. Keep such places clean free from flies and all connections/appliances connected therewith are to be removed prior to contract’s completion , and premises left perfectly clean.

1. *Contractor may have for use of Contractor's workers;

such toilet accommodations as may be assigned to

Contractor by VA Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.18 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to Contractor from existing outlets/supplies, as specified in the contract. Amount to be paid by the Contractor for chargeable electrical

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01 00 00 -25 services shall be the prevailing rates charged to the

Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the COR, shall install/maintain all necessary temporary connections/distribution lines, and meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the VA Medical Center a monthly record of the

Contractor's usage of electricity as hereinafter specified.

D. Furnish temporary heat necessary to prevent injury to work/materials through dampness/cold. Use of open salamanders or temporary heating devices which may be fire hazards or may smoke/damage finish work. Maintain minimum temperatures as specified for various materials:

E. Electricity (Construction and Testing): furnish temporary electric services.

1. Obtain electricity by connecting to the VA Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

F. Water (Construction and Testing): furnish temporary water service.

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1. Obtain water by connecting to the VA Medical Center water distribution system. Provide a reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

1.19 NEW TELEPHONE EQUIPMENT

A. The contractor shall coordinate with installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.

1.20 TESTS

A. Per specification Section 23 05 93 the Contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The

Contractor shall document the approved plan results and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment/systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the COR. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Mechanical and electrical systems shall be balanced, controlled and coordinated. System is defined as the entire system coordinated to work together during normal operation producing results for which the system is designed.

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E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.21 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals

(hard copies and electronic) and verbal instructions when required by the various specifications sections and as hereinafter specified.

B. Maintenance and operating manuals and 1-compact disc (4-hard copies and 1-electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for equipment maintenance operation. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling/reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include

"exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools/instruments. The function of each piece of equipment, component, accessory and control shall be clearly/thoroughly explained. All necessary precautions for the equipment’s operation and the reason for each

Menlo Park VAMC, Menlo Park, CA 02-17-26

01 00 00 -28 precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment/system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned VA medical Center personnel in operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items are component parts of a complete system, given in an integrated, progressive manner. All instructors shall be available until instructions for items included in the systems have been completed. This assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and considered concluded when the COR is satisfied in regarding complete and thorough coverage. The Contractor shall submit a course outline with associated material to the COR for review/approval prior to scheduling training ensuring the subject matter covers the of the VA expectations and contractual requirements. The VA Medical Center reserves the right to request the removal of, and substitution for, any instructor who, in the COR’s opinion, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.22 RELOCATED EQUIPMENT ITEMS

A. Contractor shall disconnect, dismantle as necessary, remove and/or reinstall in new location, existing equipment and

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01 00 00 -29 items noted by symbol "R" or otherwise shown to be relocated by the Contractor.

B. Perform equipment/items relocation at such times and in such a manner as directed by the COR.

C. Suitably cap existing service lines, (steam, condensate return, water, drain, gas, air, vacuum and/or electrical), at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines".

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly/installation of relocated equipment and leave in proper operating condition.

E. Service lines such as noted above for relocated equipment shall be in place at relocation point ready for use before any existing equipment is disconnected. Make the relocated equipment ready for operation or use immediately after reinstallation.

- - - E N D - - -

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01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project

Schedule) and keep the Project Schedule up to date per this section’s requirements and utilize the plan for scheduling, coordinating and monitoring work under this contract (including subcontractor activities, equipment vendors and suppliers). Conventional Critical

Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the COR.

B. Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. Contractor’s representative shall have the option of developing the project schedule within their organization or engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. Contractor shall submit a qualification proposal to the COR, within 10-days of bid acceptance. The qualification proposal shall include:

1. Name and address of the proposed consultant.

2. Information showing the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. COR has the right to approve/disapprove the proposed consultant, and notify the Contractor of the VA decision within 7-calendar days from receipt of the qualification proposal. In case of disapproval, the

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01 32 16.15 - 2

Contractor shall resubmit another consultant within 10-calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. Contractor shall provide monthly, to the Department of Veterans Affairs

(VA), computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: 3-copies of up to 5-different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the COR; a hard copy listing of project schedule changes, and associated data, made at the update, an electronic file of this data;

and the resulting monthly updated schedule in PDM format. These must be submitted with/substantively support the Contractor’s monthly payment request and the signed look ahead report. COTR shall identify the 5-different report formats that the Contractor shall provide.

B. Contractor shall be responsible for correctness/timeliness of the computer-produced reports. Contractor shall also responsible for the accurate/timely submittal of the updated project schedule and CPM data necessary to produce the computer reports and payment request that is specified.

C. VA will report errors in computer-produced reports to the Contractor’s representative within 10-calendar days from receipt of reports.

Contractor shall reprocess the computer-produced reports/associated diskette(s), when requested by the COR, to correct errors which affect the payment and schedule for the project.

1.5 COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45-calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the CORs review; 3-copies of the interim schedule on sheets of paper 765 x 1070 mm (30” x 42”) and electronic file in the previously approved CPM schedule program. Submittal shall also include 3-copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date

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01 32 16.15 - 3 constraints, not required by the contract, will not be accepted unless submitted to and approved by the COR. Contractor shall make a separate written detailed request to the COR identifying date constraints and secure the CORs written approval before incorporating them into the network diagram. CORs separate approval of the Project Schedule shall not excuse the Contractor of this requirement.