Specifications 23_0187_4 Prev_ Maint_ _ Repa.pdf

SPECIFICATIONS FOR: BID NO. 23-0187-4

Annual Contract to Provide Preventative Maintenance and Repair Services for

Hi-Scan X-ray Inspection Equipment

SECTION I. GENERAL INFORMATION:

**PLEASE NOTE: Chatham County does not utilize third parties to obtain bids on its behalf. ** Chatham County is soliciting competitive bids from vendors certified to provide preventative maintenance and repair services for Hi-Scan X-ray Inspection

Equipment located in various buildings for the Chatham County Sheriff’s Office. Bidders are not to contact any department directly. All questions regarding this project should be submitted in writing and directed to Bernadine Bruen, Procurement Specialist by visiting the Chatham County Purchasing portal: https://chathamcountyga.bonfirehub.com/portal.

SPECIFICATIONS:

SCOPE OF WORK:

1. Provide all travel and staff necessary to schedule, dispatch, and maintain the Hi-

Scan X-ray inspection equipment with original equipment manufacturer (OEM) parts, supplies and material, and if required packaging, and shipment of items, needed to accomplish the work.

2. Perform preventive maintenance for the Hi-Scan X-ray inspection equipment at proper intervals as required by manufacturer.

3. Perform annual comprehensive radiation inspection to ensure the equipment meets all applicable radiation safety standards.

4. Provide corrective/repair services upon notification of an equipment malfunction.

5. Provide all parts necessary for repairs as needed (X-Ray tube/generator included).

6. Replacement of expendable and wearable components at time of inspection.

6. Provide access to technical support help as needed.

7. Provide on-site service coverage.

8. Invoices shall include location, model and serial number, and dates of service.

SPECIAL QUALIFICATIONS:

1. Letter of authorization from Smiths Detection, Inc., confirming that vendor is a https://chathamcountyga.bonfirehub.com/portal certified service and repair provider for the Smiths Detection Hi-Scan X-ray inspection equipment.

2. Service technicians dispatched must be certified to work on Smiths Detection Hi-

Scan X-ray inspection equipment.

EQUIPMENT:

1. HI-SCAN X-ray Inspection Equipment

Quantity

Serial

No.

Brand Model No. Location

1 122806 Smiths

Detection

Hi-Scan

6040DS

Courthouse Tunnel

Tom Coleman Judicial Courthouse

133 Montgomery Street

1 122809 Smiths

Detection

Hi-Scan

6040DS

Booking

Chatham County Sheriff’s Office

1050 Carl Griffin Drive

1 128564 Smiths

Detection

Hi-Scan

6040DS

Courthouse

Tom Coleman Judicial Courthouse

133 Montgomery Street

1 128871 Smiths

Detection

Hi-Scan

6040DS

Courthouse

Tom Coleman Judicial Courthouse

133 Montgomery Street

1 191442 Smiths

Detection

Hi-Scan

6040i

Pete Liakakis Government Building

222 West Oglethorpe Ave.

1 127427 Smiths

Detection

Hi-Scan

6040DS

Juvenile Court

197 Carl Griffin Drive

1 127429 Smiths

Detection

Hi-Scan

6040DS

Front Lobby – Sheriff

Chatham County Sheriff’s Office

1050 Carl Griffin Drive

CONTRACT SPECIFICATIONS:

1. Contractor must coordinate all inspections and preventative maintenance with the

Project Manager, Major Terry Boyles, tmboyles@chathamcounty.org. During the bidding process, bidders are not to contact Project Manager directly.

2. All inspections must conform to manufactures specifications.

3. An inspection check list with all information and results for each item on inspection must be provided for each inspection for review and records. All inspection paperwork must be received at completion of inspection signed by inspector.

mailto:tmboyles@chathamcounty.org

4. All inspections must be scheduled with notification by phone or email to confirm time and date at least 72 hrs before inspection is due. Failure to notify Project

Manager will result in rescheduling the inspection at no additional charge to the

Chatham County Sheriff’s Office.

5. Inspection cancellations by either party must be made by phone or email no less then 24hrs in advance.

6. All cancelations must be rescheduled at time of cancellation.