Specification_660-468_Valve_Exerciser.doc

Specification 660-468 Valve Exerciser September 8, 2026

COUNTY OF SACRAMENTO

INTERNAL SERVICES AGENCY

FLEET SERVICES DIVISION

SCOPE: This specification describes (1) one new, self-contained, skid mounted, gasoline powered valve exerciser with hydro excavation and vacuum systems for maintaining, servicing and repairing fresh water system valves.

I. GENERAL

1. It is the intent of the County to purchase a piece of equipment that will provide optimum benefit to the County. This does not necessarily mean that the County will buy the lowest priced product. Consideration will be given to product warranty, service and parts support available in the Sacramento area, the number of satisfied users in this area, delivery dates and bidders past performance.

2. After mission consideration, the single most important factor in the bid evaluation will be emissions reduction factor of the engine. The County of Sacramento is committed to purchasing engines for vehicle(s)/equipment that meet or exceed actual tailpipe emissions standards for current year, specified by the EPA for the engine manufacturer.

3. CARB CERTIFICATION: CARB certification is required for all engines included in bid submissions. California ARB engine executive order(s) will be included with engines offered within the bid response. A bid response that does not include this document for standard and optional engines will be rejected.

4. USERS LIST: Bidder will provide, with the bid, a user’s list showing the names and addresses of person’s in the Sacramento area using the bid product. This may be used, as a reference list by the County and consideration will be given to the number of users in this area.

5. DOCUMENT REVIEW: The bidder will provide, for the County’s review, at the County’s request, prior to bid award, copies of shop and service manuals for the equipment that was bid. Incomplete shop or service information may be cause for rejecting a bid.

6. DEMONSTRATION: At the request of the County the bidder may be required to provide a demonstration of the product bid. At the request of the County, failure to provide a demonstration as soon as reasonably possible but not to exceed thirty (30) days from the time of the request or failure of the product to perform satisfactorily during the demonstration may be grounds for bid rejection.

7. START UP AND TRAINING: At the option of the County, the successful bidder will be required to provide up to eight (8) hours of operator and four (4) hours of mechanic training. Instructor(s) used will be qualified and experienced with the equipment on which they are training. Bidders will be prepared to provide the following in writing to the County upon request:

a. Qualifications and experience of instructor(s) with specified vehicle(s) or equipment.

b. Curriculum used during the operator and mechanics training.

c. The County may require the instructor(s) to be certified and provide certified training. If this requirement is necessary it will be requested in the “OPTIONS” portion of the specifications for additional costs.

8. REGULATIONS: The unit furnished to meet these specifications, including all equipment and accessories, will comply with all current regulations of (1) California Vehicle Codes; (2) California Code of Regulations, (3) California Air Resources Board; (4) Cal-Osha standards as applicable; (4) National Highway Traffic Safety Administration; (6) Federal Motor Vehicle Safety Standards and Regulations; and any other Federal, State or local legal requirements that may apply.

9. RESPONSIBILITY: Vendor / Dealer will be responsible for vehicle / equipment compliance with all applicable codes, regulations, laws, etc., governing such vehicle / equipment at the time of delivery. Acceptance of such vehicle / equipment by the County will not relieve Dealer / Vendor of the responsibility of items that do not meet such requirements. Should any of these specifications conflict with any code, regulation, law, etc., the Dealer / Vendor will notify the County before manufacturing starts. Dealer / Vendor will not be held responsible for changes required by codes, laws, regulations, etc., to vehicle / equipment after the time of delivery.

10. SWITCHES AND INDICATOR LIGHTS: All switches and indicator lights will be within easy reach and view of the operator. Lights will not be concealed, mounted or positioned in such a way that the operator is not able to determine if a light is illuminated.

11. LABELS: All controls (levers, pedals, push buttons, switches, etc.) and indicator lamps will be clearly labeled as to function and direction of operation. Unless otherwise specified herein, all labeling will be permanent placard type nameplates. Labels will be engraved metal or engraved laminated plastic attached with screws or rivets and will not utilize glues or press-on attachments. Hand engraving is not acceptable. Factory embossed knobs or handles are acceptable.

12. HOSES, CABLES AND ELECTRICAL: For all motor vehicle body, ancillary equipment installation and trailer construction all hoses, lines, electrical cables and wiring will conform to the following:

a. All will be securely supported using properly sized vinyl coated or rubber cushion “P” type metal clamps (see http://www.mcmaster.com/#cushioned-cable-clamps/=ckmkdw for example).

b. Tie-wraps will be used only as necessary to aid in the securement of hose bundles. Tie-wraps will not be used for the primary supporting or securing of hoses/lines. Stick-on or glue-on retainers are not acceptable. Tie wrap tails will be cut flush and smooth with the buckle and not leaving a point or sharp edge to injure personnel. Any tie wraps not finished in this manner will be rejected during inspections.

c. Grommets will be used where for any passage through compartments, frame members, bulkheads or any other material that may cause abrasion.

d. Positive protection or metal shielding will be used to preclude chaffing against frame members chassis, components, etc.

e. Any penetration of a weather resistant or proof type tool box, cabinet or compartment will be sealed to avoid water intrusion.

f. Wiring, internal and external, will be enclosed in loom and hoses and cables will be properly secured and routed in a neat professional manner.

g. Any wiring passing through a compartment, tool or materials supply or work area will be encased in steel tubing for protection. Tube ends will be properly cleaned and de-burred to prevent any wire chaffing.

h. Electrical Tape is not permitted in wrapping wiring, connections or as a loom support.

i. The use of “Scotch Lock” or equivalent wiring harness connectors is not acceptable.

j. Any wire splices and/or butt connections will be soldered with shrink tube, or finished using heat shrink butt connectors or butt connectors with shrink tube.

13. INVOICES: Dealer/Vendor will deliver invoice(s) for vehicle(s)/equipment to the following address:

Sacramento County Water Agency 827 7th St..

Sacramento, CA. 95814 ATTN: Tom Pasterski

14. FEDERAL EXCISE TAX EXEMPTION: All pricing is to exclude Federal Excise Tax. An exemption certificate will be furnished by the County of Sacramento if applicable.

15. DELIVERY: The vehicle(s)/equipment will be delivered completely assembled, serviced and ready to install onto trucks. Vehicle/equipment will be delivered with standard tool kits and manuals directly to the body builder that will mount the attenuators on trucks.

Sacramento County Water Agency 10151 Florin Rd.

Sacramento, CA. 95829

16. PAYMENT: The County will not accept the vehicle/equipment until all the conditions of this specification are met. The time period of terms and conditions of payment will not begin until after the County has accepted the vehicle/equipment.

17. NOISE LEVEL: The maximum allowable operating noise level for this vehicle/equipment, including all mechanical or hydraulic systems will not exceed 85dB(A) within the cab with the windows open unless pre-approved by the County.

18. WARRANTY AND OTHER REQUIREMENTS: The regular manufacturer’s warranty will be furnished for each unit.

a. Minimum of one (1) year parts and labor commencing from the date that the County accepts the unit.

b. If any component standard warranty exceeds one (1) year, that standard warranty will supersede the minimum requirements in these specifications.

c. All equipment on vehicle/equipment will be installed so that all manufacturers’ warranties remain in effect. Vendor/Dealer will be responsible for any equipment installed in such a way that voids any manufacturer warranties of those components.

d. Vendor/Dealer will be responsible for transportation and associated costs from the County facility to the designated warranty repair facility and return to the County facility for the unit(s) bid throughout the entire warranty period.

e. Warranty will start upon the acceptance of the completed unit by the County.

19. MANUALS: Vendor/Dealer will provide the manuals listed below for the equipment purchased. Manuals provided will be current and of the same model provided to the County, not for “similar” models.

a. Three (3) copies of the operator’s manual.

b. Three (3) copies of the safety manual.

c. One (1) shop repair manual set (includes all components and auxiliary equipment). Paper manuals are preferred if available.

d. One (1) parts manual set (includes all components and auxiliary equipment). CD’s are preferred if available.

20. MODEL SELECTION: Only new models in current production, which are catalogued by the manufacturer, and for which printed literature and specifications, are available, will be acceptable. All equipment catalogued as standard will be furnished with the vehicle/equipment whether or not it is listed in these specifications.

21. COMPONENTS: The component parts of the unit will be of proper size and design to safely withstand maximum stresses imposed by a maximum capacity load or impact. The manufacturer’s rated loads for the carriage, structure and hydraulic system shall not be exceeded when the unit is loaded or impacted at such capacity. All components will be OEM unless not available as an OEM option. All components will be mounted or installed as per component manufacturer’s specifications.

22. CONSTRUCTION: Any apparent silence within any part of this specification as to any detail, or the omission from it of a detailed description concerning any point, will be regarded as meaning that only the best commercial practice is to prevail, and that only materials and workmanship of first quality are to be used. Corners will be rounded. Edges and surfaces will be free of sharp edges and burrs. County personnel frequently service and maintain the equipment and will not at any time be exposed to injury from unfinished parts.

23. FLUIDS AND SERVICING: The new vehicle/equipment will be completely serviced by the successful bidder or their authorized agent. All fluid levels including hydraulic fluid, and any auxiliary equipment included in this bid will be filled to manufacturer’s recommended capacity prior to receiving at the delivery destination.

24. QUESTIONS: After a successful bidder has been awarded a bid, should at any time during the construction process that vendor have a question or doubt about any of the specifications listed in this document they will notify the Fleet Services Vehicle Specifications Office at (916) 875-4783 for clarification before continuing. All questions prior to the bid award will be directed to the Contracts and Purchasing Division agent listed on the front of this RFB.

25. KEYS: If locks are utilized on any part of the vehicle / equipment the Dealer/Vendor will supply four (4) complete sets of keys for each lock.

26. EQUIVALENTS: All components specified that include the language “or equivalent” will mean the same in configuration, specifications and minimum performance of the component. Equivalents must be approved by the Fleet Services Vehicle Specifications Office at (916) 875-4783 before that equivalent may be used.

27. ENGINE LABELS: All engines provided in vehicles / equipment will bear the required California emission label attached to the engine. Labels will be clean, free of paint and easily legible. Along with all required information the labels will include the following:

a. Engine manufacturers name.

b. Engine model.

c. Engine serial number.

d. Engine displacement.

e. Engine horsepower.

f. Engine family number.

g. Emission level and compliance information.

h. Any vehicles / equipment delivered without this required label or a label that is not legible will not be accepted.

28. MEETINGS AND INSPECTIONS:

a. A pre-delivery inspection will be performed by the County just prior to the delivery of the equipment for specification compliance. The intent of this inspection is to identify any defects or items that do not meet the specifications of the unit and to allow the vendor to correct any defects identified before shipping the equipment.

b. Travel, lodging and meals for up to two (2) designated County representatives will be furnished by the vendor if the location of the pre-delivery inspection should take place farther than a 150 mile radius from the Fleet Services facility located at 4001 Branch Center Road, Sacramento, Ca. 95827. The unit will be as complete as possible for the inspection.

c. It will be the responsibility of the Dealer/Vendor to contact the County for the inspection(s) prior to delivery. Please contact the Vehicle Specifications Office @ (916) 875-4783 when the vehicle/equipment is ready for inspection.

II. VALVE EXERCISER SPECIFICATIONS

A. GENERAL DESCRIPTION: Wachs Standard LX, or approved equivalent, self-contained, skid mount valve exerciser. This equipment will be installed onto a County owned truck with a custom designed truck body consisting of a service / utility body design at the front 72” of the body, and a 109” flatbed at the rear to provide an unobstructed platform to accept the skid mounted valve turner. The County, or a designated body builder, will mount the equipment on the County owned truck. The skid mount equipment shall be delivered loose.

NOTE: An “Equivalent” machine is subject to thorough review by County Fleet Services Division and the operator group for; overall capabilities, capacity, size, gross weight, weight distribution, configuration, ability to mount and function on the designated County vehicle that will haul the equipment, and suitability for the intended job function. Fleet Services Division, at its sole discretion, shall make the final determination as to suitability of the equipment and if it meets equivalency requirements.

B. DIMENSIONS: 102” long X 77” wide X 67” high. Dimensions shown do not include piping and attachments that overhang at the rear by approximately ten (10) inches. The truck body design accounts for the overhang at the rear.

C. EMPTY WEIGHT: 3,950 pounds maximum.

D. TANK CAPACITIES: 100 gallons fresh water, 250 gallons spoils.

E. FUEL: Gasoline, 10 gallon minimum with level gauge.

F. ENGINE AND HYDRAULIC: Kohler (or equivalent), two (2) cylinder, 27 HP minimum, air cooled, overhead cam, gasoline engine powering all contained systems to include; a continuous duty HTMA Class II hydraulic circuit, 8 GPM, 2,000 PSI hydraulic pump, 10 gallon hydraulic reservoir with fan cooled heat exchanger, Auxiliary 50’ hydraulic hose reel to power hydraulic power tools.

G. VACUUM SYSTEM: Hydraulic driven, clutch operated, 500 CFM roots type positive displacement blower pulling 11” HG vacuum. Suction hose shall be 20 feet long (minimum) with (3) suction wands: 2 ½”, 1 ¼”, 7/8”. Suction hose to remove and deposit excavation spoils into the spoils tank. Separate primary filter housing with washable / reusable vacuum filter. Tank top access with heavy latching flange, vacuum breaker, decant valve, and tank sight glass to indicate 60% capacity. Dedicated secure storage on board for (3) 8’ suction wands.

H. VALVE TURNER: 750 Ft-Lb. torque, minimum extended reach of 13’, telescoping valve key, for actuating valves to perform preventative maintenance activities. Bluetooth enabled controls with communication between the exerciser and controller / data logger.

I. PRESSURE WASHER SYSTEM: Washer system with clutch operated 2.5 GPM @ 3,000PSI and pressure washer pump with short and long wash down wands for hydro-excavating functions to expose valves. 50’ hose reel located at the left rear corner. Dedicated secure storage on board for (2) pressure washer wands. Water fill and drain for the 100 gallon fresh water tank shall be remotely located at the rear of the unit for easy access.

J. CONTROL PANEL: Curbside control panel shall include; key switch, engine throttle and choke, tachometer / hour meter, volt meter, vacuum gauge, hydraulic pressure gauge, hydraulic oil temperature gauge, dump / door controls, vacuum and pressure washer controls, hydraulic circuit controls.

K. CONFIGURATION: Rear mounted, rear discharge 250 gallon spoils tank with positive latching rear door and hydraulic powered sliding dump hoist via an independent electric over hydraulic system, separate from the engine powered hydraulic circuit, shall be capable of lifting / dumping the spoils tank at full capacity. Forward mounted 100 gallon fresh water tank (left side). Forward center mounted Kohler gasoline engine and fuel tank, hydraulic system adjacent to engine, control panel on the right side forward of the valve turning arm. Cone holder located at the right front. 50’ hydraulic auxiliary hose reel and 50’ pressure washer hose reels located at the left rear. Separate drawers, integrated into the skid base structure, for storage of pressure washer wands, suction wands, and a full-length storage basket all accessible from the rear of the skid. The articulating 750 ft/lb. valve turner arm shall be mounted at the extreme right rear corner of the skid, and when folded shall stow above the skid base along the right side.

L. SAFETY AND WORK LIGHTING: Rear high mounted structural light bar with amber eight (8), LED lamp, linear traffic advisor and controller. Two (2) rear articulating LED work / flood lights. All power and switching for lighting shall be self-contained on the unit.

M. ACCESSORIES:

· Four (4) complete sets of keys shall be provided.

· Two (2) pressure washer wands, long and short with quick disconnect couplers.

· Three (3), 8’ suction wands in sizes 2 ½”, 1 ¼”, 7/8”.

· One (1) manual tee handle for 1” key

· All truck side brackets, hardware or accessories necessary to facilitate mounting and securing the skid to the flatbed platform truck body.

N. PAINT:

1. Paint color shall be gloss white.

2. PRIMER will be total dry thickness of 1.5 to 2.0 mil minimum.

3. COLOR COAT will be Acrylic Urethane or powder coating with a total finish thickness of 2.0 to 2.5 mil minimum.

4. TOTAL FINISH THICKNESS will be 3.5 mil minimum.

5. Manufacturer’s procedures will be followed in the application of the primer and finish coats that will result in the validation of Manufacturer’s warranty for finish coat used.

6. ALL brackets and welds will be primed and painted.

7. During the pre-delivery inspection a paint inspection may be conducted to determine preparation, coats of paint applied, total thickness and type of paint used, etc. This may be accomplished by but not limited to adhesion, thickness or other on-site testing and sending paint chips to laboratories for evaluation. Should it be determined that the paint has been applied improperly, the paint thickness or coats are insufficient, or a non-specified paint has been used then the bidder will correct the problem and will be responsible for any costs to the County in determining the inconsistent process or materials with these specifications.

8. The bidder will be responsible for the pre-mature failure of the paint due to incorrect preparation, application, mixing, or materials. Bidder will not be responsible for the failure of the specified paint due to manufacturer’s product defects.