Specification 473-60-12 for a Trailer Mounted, Hydro Excavation and Vacuum Type Catch Basin April 2024~1.docx

Specification No. 473-60-12

Specification No. 473-60-15 Specifications for a Trailer Mounted, Hydro Excavation and Vacuum Type Catch Basin Cleaning Unit State of Illinois Department of Transportation Bureau of Business Services Specifications for a Trailer Mounted, Hydro Excavation and Vacuum Type Catch Basin Cleaning Unit April 2024 This specification covers a trailer mounted, Hydro Excavation and Vacuum Type Catch Basin Cleaning Unit for use in Department of Transportation highway maintenance operations.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on this equipment may be required to provide written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies, or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer, and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair, or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification, please do not mark NO. Mark YES and explain with a short comment on how it exceeds

Type:

Trailer mounted, Hydro Excavation and Vacuum Type Catch Basin Cleaning Unit to include the following options and accessories:

Water Pump:

The style or type shall be the standard as required by the manufacturer but shall meet the following requirements.

Component:

The pump shall provide a minimum flow and pressure rate of 5 Gallons per Minute @ 3,000 psi.

IDOT prefers pump to be a ceramic plunger design, of high torque, driven by a cog-style traction belt, requiring no lubrication to the drive system. There shall be no gearboxes or mechanical couplings to drive the pump.

The pump housing shall include easily accessible case drains for cold weather storage.

Complies: |_| Yes |_| No The pump shall have recirculation capability allowing water to circulate through the pump.

Complies: |_| Yes |_| No The pump shall be capable of pumping fresh water, salt water, brackish water, as well as some inert chemicals without damage. The pump shall be capable of withstanding dry operation for a minimal length of time.

Complies: |_| Yes |_| No The winterization of the water system shall be accomplished using air purge and storage tank to provide anti-freeze circulation through the entire system. The system shall be plumbed to recapture the anti-freeze and reuse it after use.

Engine:

The power unit shall be a current production, enclosed, heavy-duty, liquid cooled, industrial, diesel engine providing a minimum 49 horsepower. This engine shall be compliant with all current EPA T4F emission regulations or as outlined for liquid cooled stationary “off-road” diesel engines.

Component:

The engine shall be equipped with the following:

· Keyed electric start

· Direct reading hour meter

· Rust resistant Fuel tank clearly marked “Diesel fuel only”.

· Electronic governor and throttle control

· Automatic shut down for high engine temperature or low oil pressure.

· Gauges and instrumentation to include, voltmeter, oil pressure, and temperature.

· Aluminum or Galvanneal steel Engine enclosure

· Other standard accessories

All the above shall be enclosed in a lockable weather-proof enclosure.

Complies: |_| Yes |_| No The battery for the engine shall be mounted in an accessible enclosure.

Complies: |_| Yes |_| No Hydraulic System:

Manufacturers standard hydraulic reservoir and 10-micron filtration system to meet operational needs of complete unit. The components shall be placed to provide ease of routine maintenance.

Water Tank(s):

The machine water tank(s) shall have a working, fresh water filled capacity of 400 Gallons.

Note: If more than one tank is used, they shall be inter-connected in a manner that does not impede filling or discharge.

The tank(s) shall be constructed and vented to complete filling and include an anti-siphon device, transport water safely, with aluminum or stainless-steel construction.

Note: The use of polyethylene tanks will be allowed only if their composition includes certified UV inhibitors, and they are warranted against failure for 5 years from in-service date with complete replacement.

The tank shall include an external sight gauge, replaceable screen at the fill port and a hand operated drain valve. Tank System shall be designed to drain completely for winterization.

Vacuum Pickup System:

Vacuum source shall be a positive displacement dual lobe vacuum blower rated for 1000 CFM minimum airflow and minimum of 15” inches of mercury designed for sewer and catch basin work.

Vacuum hose - Wire reinforced with gum lining, rubber hose - 4" diameter with a minimum of 25’.

Complies: |_| Yes |_| No Vacuum tubing and quick-disconnect connections - to include serrated catch basin section.

Complies: |_| Yes |_| No Tubing extensions - Shall be provided in 3’,4’ or 5’ lengths to provide for cleaning at a minimum 10’ below ground level. One (1) section shall have a non-conductive end.

Tube storage racks mounted on each side or front of the unit are acceptable. Open metal hook bungee straps are not acceptable.

Complies: |_| Yes |_| No A centrifugal system to separate solids in excess 50 microns to prevent their entry into the blower shall be provided. The separator shall be made of stainless or AR steel and be removable from the body and include an easily accessed cleanout dust box. It shall be a tapered cone(s) with stainless or AR steel construction. The use of multiple cyclones is acceptable.

Vacuum hose boom - A hydraulic, power-operated boom shall be provided for raising, lowering, and swing positioning the vacuum pickup hose. The boom shall be steel construction with dual polyethylene rollers and attached to the topside of the debris tank.

Complies: |_| Yes |_| No Each swing function shall be cylinder or hydraulically driven.

Complies: |_| Yes |_| No The boom and vacuum tube shall also provide a minimum 5' extension forward from center of boom inlet. Minimum 14’ overall reach with boom extended.

The boom and hose shall be capable of swinging 170 degrees left and right curbside.

The unit shall provide a full and constant vacuum control including a full range of boom motion and placement. This is essential for the cleaning of bridge decks and vacuuming leaves and other debris along curbed sections.

Complies: |_| Yes |_| No Debris Storage Body:

Liquid capacity – 800 gallon minimum, constructed of 3/16” Stainless or AR steel.

Complies: |_| Yes |_| No The inside walls of the body shall be lined with spray-on lining. Rhino Linings, Kevguard, Uraslide, Lifelast or Department of Transportation approved equivalent.

Complies: |_| Yes |_| No Component:

Unloading shall be accomplished using double acting hydraulic cylinder(s).

The rear door latches shall be hydraulically controlled, requiring no manual control with independent over center hydraulic locks installed on rear door. The locks shall work in sequence and be external adjusting screw type.

Complies: |_| Yes |_| No The hydraulic controls for the latches shall be within easy access and allow the operator to view the operation. IDOT prefers these controls to be located on the curb side of unit.

Complies: |_| Yes |_| No An apron shall be provided attached to the rear of the machine to direct the discharged load over the bumper.

Complies: |_| Yes |_| No Water drain - A ±6” diameter bronze gate valve shall be located on the bottom of the rear door.

Complies: |_| Yes |_| No A 3/4 length hinged screen or deflector shield shall be mounted on the inside of the rear door to retain solids in the debris body and prevent clogging of the decant valve.

Complies: |_| Yes |_| No An automatic style, shutoff valve shall be provided to prevent overfilling the debris body.

Complies: |_| Yes |_| No Interior Wash-Down System - Body shall include a built-in, multi-nozzle, wash-down system capable of cleaning interior walls, rear door, and screen without the use of the handgun.

Complies: |_| Yes |_| No Body shall be equipped with an electrically operated vibrator.

Complies: |_| Yes |_| No A central lube manifold to supply grease to fittings above easy reach from the ground shall be provided. All other grease points shall be permanently labeled and noted on a lubrication schematic provided with the unit.

Complies: |_| Yes |_| No Handheld Jetting Wand:

High-pressure, handheld wand with hose shall be provided to aid in hydro excavation and manhole cleanup with 3,000 psi and minimum 50' of 3/8" hose. A retractable reel shall be mounted curbside to store the hose. One each straight and rotator 5gpm nozzles shall be included (i.e., Ripsaw and RipsawHD or equal).

Manual Wash Down System:

A manual wash down system shall be included. Spray gun shall include a “dead man” trigger. A spring retractable reel shall be mounted curbside to store the hose if primary hose is not utilized.

Complies: |_| Yes |_| No Note: Proper secured storage shall be included for jetting wand, wash down gun, and accessories.

Wireless Controls:

The wireless controls shall provide the following at minimum:

· Boom rotation-up/down.

· Boom extension control.

· Emergency shut off.

· Vacuum breaker

· Clog/Unclog Feature Complies: |_| Yes |_| No Trailer / Chassis:

The trailer shall have tandem axles with all components rated to exceed the maximum loaded weight when filled to capacity per specification and towed at highway speed. Approximate 60” drawbar length to allow for landing stand 32” rear of pintle plate to clear spreader on standard dump body.

The four wheeled trailer shall include an adjustable pintle type hitch, compatible to those used by IDOT on single and tandem axle dump trucks (i.e. Premier Model 2200EL).

Complies: |_| Yes |_| No The trailer shall include electric brakes at each wheel. A heavy-duty 7-prong plug wired to ATA specifications shall be used for the LED lighting, brakes, etc. All lighting and reflectors shall comply with the Illinois Vehicle Code.

Complies: |_| Yes |_| No Trailer chassis shall include full coverage, corrosion resistant fenders. Any step surfaces shall be non-slip.

Complies: |_| Yes |_| No

Wheels and tires shall be new, first run quality. Steel wheels shall be painted, or powder coated standard color. Aluminum wheels shall be standard finish.

Additional Required Accessories:

Work Zone LED lighting, boom area, control area, and rear of Debris body.

Solar Battery Tender Wheel chocks with storage location on trailer.

Safety Cone Storage, post style.

Rear door safety prop.

A 25’ tank fill hose with fittings for filling at fire hydrants shall be provided.

Manhole hook Upper manhole roller, aluminum Aluminum toolbox, weatherproof approximately 50”x24”x16.”

Complies: |_| Yes |_| No LED Traffic Advisor:

A minimum 36” “Traffic Advisor” shall be mounted to the rear of the upper body or IDOT approved location. The controls for the traffic advisor shall be in the dash control panel or other manufacturer proposed location.

Complies: |_| Yes |_| No LED Amber Warning Strobes:

Whelen Micro 400 or equal, top rear mounted with aluminum protective guard. 3-3/4” H x 10-3/4” D x 10” L. Four (4) frame mounted, corner amber LED strobes, Whelen Ion series or equal. Unit shall be visible 360° at 500ft in all weather conditions.

Complies: |_| Yes |_| No The above specifications will be the same for all units equipped unless noted below.

District Specific Body Configuration and Options:

Listed below are the requirements for the unit configuration for the requesting District. Some options may be in “Lieu of” or “in Addition to” the base specification.

District Engine Upgrade: In “Lieu” of base specification.

The power unit shall be a current production, enclosed, heavy-duty, liquid cooled, industrial, diesel engine providing a minimum 60 horsepower. This engine shall be compliant with all current EPA T4F emission regulations or as outlined for liquid cooled stationary “off-road” diesel engines.

Component:

Complies: |_| Yes |_| No

Paint / Finish:

All parts normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard high visibility color.

General:

The vendor shall furnish the machine in first class operating condition with all lubrication completed and the machine ready for operation.

Complies: |_| Yes |_| No Two (2) copies of all manuals, parts lists, electrical schematics, and warranty information shall be provided at time of delivery.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

One session of educational instruction by qualified factory and dealer personnel covering operation and maintenance of the machine shall be provided at a site chosen by the receiving IDOT District.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 24 months from date of in-service delivery shall be provided.

Since the continuous operation of this equipment is of the utmost importance and generally of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit considered for award shall, at the request of IDOT, demonstrate this or similar equipment at a location within the receiving District in the State of Illinois and in the presence of authorized state personnel to prove out any features in question.

Complies: |_| Yes |_| No Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature