SpecialProcurement_Notice.docx
DOCX document 23 KB Posted
- Attached to
- IRFP - Video Conferencing, Streaming, and Consulting for State Board of Education Meetings
- Solicitation number
- S-58100-00010957
- Issued by
- Marion County, Oregon
About this file
This is a Special Procurement Notice issued by the State of Oregon Department of Administrative Services, Procurement Services on behalf of State Agencies and the Oregon Cooperative Purchasing Program for Statewide coaching services. The notice approves Special Procurement #S-10700-00010959 and serves as public notification pursuant to Oregon Revised Statutes and Administrative Rules. This is not a solicitation for proposals but rather formal approval notification of an existing procurement decision. The related contract opportunity involves video conferencing, streaming, and consulting services for State Board of Education meetings, covering approximately 22 meeting days between July 2024 and July 2026, with an initial two-year term and a potential one-year renewal option. The procurement seeks comprehensive solutions including hardware, software, livestreaming with real-time captioning, high-quality recording, and professional editing services to facilitate hybrid public meetings.
The evaluation was conducted on a 350-point scoring system assessing technical plans, video examples, references, and pricing, with proposals due by November 19, 2024, and an anticipated contract award date of December 18, 2024. Four vendors were evaluated, with Heliorana Filmworks receiving the highest score of 296.38. The solicitation includes set-asides targeting certified disadvantaged businesses, specifically minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses, requiring vendors to submit a Certified Disadvantaged Business Outreach Plan. Compensation is structured as a not-to-exceed amount with payments based on completed and accepted deliverables. Any affected person may protest the special procurement approval by submitting a written protest to the State Chief Procurement Officer within seven calendar days of the notice publication date, with protest delivery required by mail or email to the specified address.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT C Offeror Information and Certification Sheet.doc | DOC document | |
| IRFP_Final_ S-58100-00010957.pdf | ||
| ATTACHMENT B Disclosure Exemption Affidavit.doc | DOC document | |
| ATTACHMENT E Scenario and Cost Estimate.docx | DOCX document | |
| Score Summary_State Board.docx | DOCX document | |
| ATTACHMENT A Sample Contract~1.pdf | ||
| ATTACHMENT D Reference Check Form.doc | DOC document | |
| ATTACHMENT G Responsibility Inquiry.doc | DOC document | |
| ATTACHMENT F Certified Disadvantaged Business Outreach Plan.doc | DOC document |
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Text version
The State of Oregon, acting by and through its Department of Administrative Services, Procurement Services on behalf of State Agencies and Oregon Cooperative Purchasing Program (“ORCPP”) hereby provides public notice of the approval of Special Procurement # S-10700-00010959 for Statewide coaching services.
This is not an opportunity to submit a proposal. This notice is pursuant to Oregon Revised Statutes (ORS) 279B.085 (5) and 279B.400 and Oregon Administrative Rules (OAR) 125-247-0287, 125-247-0700 and 137-047-0700. Any affected person may protest the approval of the Special Procurement.
An affected person must deliver a written protest to the State Chief Procurement Officer within seven (7) calendar days after the first date of this public notice.
The written protest must include:
1. A detailed statement of the legal and factual grounds for the protest;
2. A description of the resulting harm to the affected person; and
3. The relief requested.
A protest must be clearly labeled and include the Special Procurement number. Protests must be delivered to the State Chief Procurement Officer within the seven (7) calendar days by mail or email at the following:
Mail State Chief Procurement Officer Attn: Protest of Special Procurement # S-10700-00010959 Oregon Department of Administrative Services EGS-Procurement Services 1225 Ferry St SE, Salem, OR 97301 Email Subject Line: Protest of Special Procurement # S-10700-00010959 egs.pscustomercare@das.oregon.gov
A copy of the protest should also be sent to the Agency’s single point of contact but does not satisfy the delivery requirements to the State Chief Procurement Officer. The Agency single point of contact for questions and information about the Special Procurement and Notice is Jennifer Jolley, State Procurement Analyst, jennifer.jolley@das.oregon.gov, 971-900-7695.
Revised 11/01/2021 O:\Programs\Policy Team\0_Special_Requests\0 Special Request Forms & Training\Special Procurement Request Forms\Public Notice\Sample SP Notice_11-01-21.docx
File details come from the government source that posted it. Updated .