ATTACHMENT E Scenario and Cost Estimate.docx
DOCX document 28 KB Posted
- Attached to
- IRFP - Video Conferencing, Streaming, and Consulting for State Board of Education Meetings
- Solicitation number
- S-58100-00010957
- Issued by
- Marion County, Oregon
About this file
This document is an attachment to a Request for Proposals (RFP) issued by the State Board of Education for video conferencing, streaming, and consulting services to support their board meetings. The scenario described involves a regular board meeting on October 17, 2024 with 9 in-person participants, 10 virtual participants, 15 in-person observers, and 40 virtual observers. The vendor will need to provide video conferencing equipment, livestreaming with captioning, recording and captioning of the meeting, and deliver the final recording and caption file to the agency within one week. Vendors are required to provide an itemized cost estimate based on the provided scenario and scope of work.
Pricing details are to be included in the vendor's response, with the Estimated Total Scenario Cost being the amount used for the price evaluation. No additional information is provided regarding pricing terms, set asides, incumbents, funding requirements, or award details.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT C Offeror Information and Certification Sheet.doc | DOC document | |
| IRFP_Final_ S-58100-00010957.pdf | ||
| ATTACHMENT B Disclosure Exemption Affidavit.doc | DOC document | |
| Score Summary_State Board.docx | DOCX document | |
| ATTACHMENT A Sample Contract~1.pdf | ||
| ATTACHMENT D Reference Check Form.doc | DOC document | |
| ATTACHMENT G Responsibility Inquiry.doc | DOC document | |
| ATTACHMENT F Certified Disadvantaged Business Outreach Plan.doc | DOC document | |
| SpecialProcurement_Notice.docx | DOCX document |
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Text version
IRFP #S-58100-00010957 Video Conferencing, Streaming, and Consulting for State Board of Education Meetings
Att E
ATTACHMENT E – SCENARIO AND COST ESTIMATE
Offer may use the below tables or an alternative format to share the itemized list
1. Proposer Name: ________________________________________________________________________________________
2. Using the scenario below and the information described in section 2.3 Overview and section 2.4 Scope of Work/Specifications, please provide a cost estimate for supporting a generic Board meeting and fulfilling Agency’s identified needs. Please include an itemized breakdown of the required services and respective costs. Unless specifically named, please assume nothing will be supplied by Agency. The Estimated Total Scenario Cost will be the amount used in the Price Evaluation Section of the Request for Proposals.
Scenario: The State Board of Education will be holding a regular meeting on Thursday, October 17th, 2024. The meeting will begin at approximately 9:00 AM and is scheduled to conclude at 4:00 PM, with an hour break for lunch at 12:00 PM. The Chair may also periodically recess the meeting during the day. Meeting times are approximate, and it is possible the Board will adjourn up to an hour earlier or later than scheduled. The Board will be holding space for members of the public to provide virtual public comment and Agency staff to present on items which include technical language and jargon.
The meeting will be held at 255 Capitol Street NE, Salem, OR 97310. Agency will be providing a physical space, access to wired and wireless high-speed internet, and the necessary tables and chairs. The Board anticipates 9 in-person participants and 10 virtual participants. Some participants may begin virtually but shift to in-person later in the day. Presenters will also join both in-person and virtually. Virtual participants will use their own hardware to join.
Members of the public will be able to observe the meeting in-person and must also be able to observe virtually via a separate livestream. The livestream must include live captions. The Board anticipates 15 in-person observers and 40 virtual observers.
The meeting must also be recorded, captioned, and finalized within one week of the 17th. The recording and caption file must be delivered to Agency virtually for review.
3. Estimated Total Scenario Cost: $
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Vendor Name: ________________________________________________ Phone: _______________________
Address: _______________________________________________________ Fax: ___________________________
City, State, Zip: ________________________________________________
Authorized Representative (printed) Authorized Representative (signature)
Attachment E: Scenario and Cost Estimate
File details come from the government source that posted it. Updated .