Special Terms and Conditions - Services.pdf
PDF 92 KB Posted
- Attached to
- Augusta Nursery Weed Control 2026 Season
- Solicitation number
- QQ-118266
- Issued by
- Augusta County, Virginia
About this file
This is a Special Terms and Conditions document for services related to a Virginia state contract opportunity for weed control services at the Augusta Nursery in Crimora, VA. The project involves removing weeds from June 2026 through August 2026 across approximately 28 acres of tree seedling beds. Bids submitted in response to this solicitation remain valid for 30 days, after which they may be withdrawn at the bidder's written request; if not withdrawn, bids remain in effect until an award is made or the solicitation is canceled. The document specifies that bidders must certify they have inspected the job site and are aware of the conditions under which work must be accomplished. Upon delivery, services will be evaluated to ensure compliance with contract specifications, and any deficiencies must be promptly and permanently corrected by the contractor at their sole expense prior to final acceptance.
Pricing must be submitted as an all-inclusive, per-acre rate with the total calculated automatically; in cases of bid errors where intent is clearly evident, unit prices will govern, and discounts for prompt payment, while allowed, will not be considered in award determinations. The State reserves the right to reject any and all bids in whole or in part and to waive any informality or delete items prior to award. No portion of the work may be subcontracted without prior written consent of the purchasing agency. The contractor bears full responsibility for supervising all work and any subcontractors utilized, remains fully liable for subcontractor performance, and must repair any damage to existing utilities, equipment, or finished surfaces resulting from contract performance at the contractor's expense. The solicitation will result in one purchase order with applicable eVA transaction fees assessed for each order.
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Other files
| File | Type | Posted |
|---|---|---|
| Scope of Work.pdf | ||
| General Terms and Conditions - Services.pdf |
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Text version
SPECIAL TERMS AND CONDITIONS
A. AWARD OF CONTRACT: An award will be made to the lowest responsive and responsible bidder. Evaluation will be based on net prices. Pricing must be entered as an all-inclusive, per acre rate. The total will be calculated automatically. In case of bid errors, where the intended bid is clearly evident, the unit price, if provided, will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.
B. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in 1 purchase order with the applicable eVA transaction fee assessed for each order.
C. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (30) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
D. FINAL INSPECTION: Upon delivery, the services will be evaluated to ensure compliance with contract specifications. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance.
E. INSPECTION OF JOB SITE: The submission of this bid constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by the
Commonwealth.
F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.
G. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.
H. PRIME CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.
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