Special Terms and Conditions.pdf
PDF 121 KB Posted
- Attached to
- 156-24-196 Simunition Conversion Kit
- Solicitation number
- 63021
- Issued by
- Nottoway County, Virginia
About this file
This document outlines the Special Terms and Conditions for a state and local contract opportunity titled "156-24-196 Simunition Conversion Kit" for the Virginia State Police (VSP). The purpose of this request is to solicit bids from qualified vendors to furnish Simunition Conversion Kits for VSP-owned Sig Sauer P-320F weapons. This solicitation is for brand name only, and no substitutions or alternates are permitted. The required delivery time is 55 calendar days after receipt of order (ARO), and the winning bidder must notify the agency hours prior to delivery. The contract will be awarded to the lowest responsive and responsible bidder that is a certified micro or small business, provided their bid price is fair and reasonable.
Regarding pricing, the agency reserves the right to reject any and all bids, waive informalities, and delete items prior to award. Cash discounts for early payment will not be considered. The solicitation will result in one purchase order with the applicable eVA transaction fee assessed per order. The contract opportunity is limited to the jurisdiction of Nottoway County, Virginia.
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Other files
| File | Type | Posted |
|---|---|---|
| General Terms and Conditions.pdf | ||
| Product Information .pdf |
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Text version
Special Terms and Conditions 156-24-196 / RFx-63021
Simunition Conversion Kit Virginia State Police
1. AWARD: The Commonwealth will make the award on a grand total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is up to and including $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.
2. eVA ORDERS AND CONTRACTS: The solicitation will result in one (1) purchase order with the applicable eVA transaction fee assessed for each order.
3. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 30 days.
At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
4. DELIVERY: Delivery of goods or performance of services shall be within the number of calendar days stated below after receipt of order (ARO) by the bidder. The Agency requires the bidder to deliver within a reasonable time after ARO. If the bidder/offeror does not insert a stated delivery time in the blank below, the bidder will be deemed to offer delivery in accordance with the Agency’s desired delivery time as stated below:
Agency’s desired delivered time: 55 calendar days ARO
BIDDER’S STATED DELIVERY TIME: ____ CALENDAR DAYS ARO
5. DELIVERY NOTIFICATION: The Agency shall be notified hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received.
Notification shall be made to:
F Sgt. Chris Murphy 434-298-3415 Name Phone
6. PRODUCT INFORMATION: The bidder/offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the bid/proposal to enable the Commonwealth to determine if the product offered meets the requirements of the solicitation. Failure to do so may cause the bid/proposal to be considered nonresponsive.
7. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the Commonwealth by any other clause of this solicitation and rights and remedies permitted under applicable law. A copy of this warranty should be furnished with the bid/proposal.
8. ENERGY-EFFICIENT AND WATER-EFFICIENT GOODS: When an agency or institution receives two or more bids for products that are Energy Star certified, meet the Federal Energy Management Program (FEMP) designated efficiency requirements, appear on FEMP’s Low Standby Power Product List; or are WaterSense certified, the agency or institution shall only select among those bids.
9. PLASTIC MATERIALS: Bidders must identify whether their plastic materials contain recycled materials and, if so, specify the amount of recycled content in such plastic materials.
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