Special Procuurement by Rule Request_Used Property 20231002_abl.pdf

Special Procuurement by Rule Request_Used Property 20231002_abl.docx Page 1 of 2

M E M O R A N D U M Oregon Department of Fish and Wildlife

Intra-Agency

DATE: September 28, 2023

TO: April Brenden-Locke, Contract Services Manager

FROM: Dan Green

RE: Request for Special Procurement by Rule—Purchase of Used Personal Property Per OAR 125-247-0288 or OAR 137-049-0150 and ORS 279B.085 Bonneville Forklift replacement

Fish Division requests a determination of use of Special Procurement by Rule under ORS 279B.080 for the Bonneville Forklift replacement project. This project requires a contracting procedure that differs from the procedures described in ORS 279B.055, 279B.060, 279B.065 and 279B.070 for the procurement of a forklift.

This request outlines the situation, the justification for the Special Procurement, and findings to satisfy the required standards. Approval of the request activates the proposed process to produce the needed Public Contract.

Special Procurement Under Rule as per OAR 125-247-0288 (10) Type: Purchase of Used Personal Property

Time Period Requested: From: ___9/15/23___ To: __10/31/23_______

Total Estimated Cost: $____$32,500______

Request, Background, Current Need, and Proposed Contracting Procedure:

a. Request:

Bonneville request approval to purchase a used forklift to replace forklift (Caterpillar V40B forklift;

PN# 061035).

b. Background:

The forklift is essential for performing many tasks around the hatchery such as: unloading and loading supplies, fry ponding, spawning, and marking operations…etc. The forklift is a piece of equipment that is used daily.

c. Current Need:

Caterpillar V40B forklift due to its age/condition has become difficult for the maintenance staff to maintain and is not safe for staff to drive. The cost to replace the unit with a used unit is $32,500.

Special Procuurement by Rule Request_Used Property 20231002_abl.docx Page 2 of 2

d. Proposed Contracting Procedure: Use special procurement rule OAR 125-247-0288 (10) to purchase a used Caterpillar V40B forklift; PN# 061035.

Findings to Satisfy the Required Standards: This proposed special procurement:

___x__ (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:

We contacted state surplus, searched Oregon Buys, contacted COBID Vendors, and multiple used forklift dealers were considered when looking for a forklift that would meet the hatchery needs.

and

___x__ (b)(i) will result in substantial cost savings to the contracting agency or to the public because:

Purchasing a used forklift with low operation hours versus a new forklift will result in a savings of approximately $15,000.

or

______ (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:

[Provide specific information that demonstrates how the proposed Special Procurement meets this requirement. You can include savings along with public interest.]

Approval of Special Procurement by Rule OAR 125-247-0288 (10)

April Brenden-Locke, Contracts Manager/DPO Date Oregon Department of Fish and Wildlife

10/2/2023