Special Procurement Notice Posted~1.pdf
PDF 209 KB Posted
- Solicitation number
- S-16500-00017938
- Issued by
- Oregon
About this file
Summary
This is a Special Procurement Notice issued by the Oregon Secretary of State for statewide ballot tracking services. The procurement seeks to contract for BallotTrax, a ballot tracking solution that will enable uniform, real-time ballot tracking notifications for all Oregon voters. The Secretary of State intends to centrally administer the BallotTrax system statewide, providing voters with consistent access to ballot status updates across Oregon. This special procurement process allows the state to expedite the selection and contracting process for this critical election infrastructure service without following standard competitive bidding procedures.
The notice establishes a special procurement designation, which permits the Secretary of State to negotiate directly with the selected vendor rather than conducting a traditional open competitive bid process. Additional details regarding protest procedures, protest deadlines, and other procedural requirements are contained in the attachments to this notice. Interested parties should review the complete notice and all supporting documentation for specific information regarding the procurement timeline, evaluation criteria, and submission requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Request_for_Special_Procurement_BallotTrax_Posted Signed approval.pdf |
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Text version
Michael Williams Division Director
255 Capitol St NE, Ste 105
Salem, Oregon 97310
Tobias Read Michael Kaplan Information (503) 986-1523 Oregon Secretary of State Deputy Secretary of State sos.oregon.gov
Date: 9/11/2026
To: All interested parties Notice of Special Procurement for BallotTrax
Notice#:16500-00017938
Issued by:
Secretary of State 255 Capitol St. NE, Suite 126 Salem OR, 97310
Agency Single Point of Contact:
David Matthews, Procurement and Contract Specialist II Purchasing.sos@sos.oregon.gov
The Secretary of State requests a Special Procurement to contract for statewide ballot tracking services, enabling uniform, real-time ballot tracking notifications for all Oregon voters. This Special Procurement will allow the Secretary of State to centrally administer BallotTrax on behalf of Oregon counties, create consistent statewide messaging, and ensure reliable integration with the Oregon Central Voter Registration system.
This is not an opportunity to submit a proposal. This notice is pursuant to Oregon Revised Statutes (ORS) 279B.085, 279B.085 (4), 279B.085 (5) and 279B.400 and Oregon Administrative Rules (OAR) 137-047-0700. Any affected person may protest the approval of the Special Procurement.
An affected person must deliver a written protest to the Secretary of State Chief Procurement Officer within seven (7) calendar days after the date of this public notice.
The written protest must include:
1. A detailed statement of the legal and factual grounds for the protest;
2. A description of the resulting harm to the affected person; and
3. The relief requested.
A protest must be clearly labeled and include the Special Procurement number. Protests must be delivered to the Secretary of State Chief Procurement Officer within the seven
(7) calendar days (9/18/2026, 9:00AM PT) by email at the following:
mailto:Purchasing.sos@sos.oregon.gov
Oregon Secretary of State
Email:
Subject Line: Protest of Special Procurement #16500-00017938 purchasing.sos@sos.oregon.gov mailto:purchasing.sos@sos.oregon.gov
Oregon Secretary of State
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