Special Notice - TRGR Industry Site Visit Dec 2021.pdf

SPECIAL NOTICE

Supply/Construction Hybrid Acquisition Industry Site Visit

U.S. Army Corps of Engineers (USACE)

Portland District (NWP) John Day Dam Turbine Runner Replacement and Generator Rewind Project

1. General. This is a SPECIAL NOTICE and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS

OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

2. Notice Details. The U.S. Army Corps of Engineers (USACE), Northwestern Division, Portland District (NWP) is hosting a pre-solicitation site visit at John Day Lock and Dam on the Columbia River. The project is titled, “John Day Dam Turbine Replacement and Generator Rewind”.

The North American Industrial Classification Code (NAICS) for this potential requirement is 237990, “Other Heavy and Civil Engineering Construction”. The related size standard is $39.5M.

3. Project Site Background/Scope. The purpose of this requirement is to provide a hybrid design, manufacturing, and construction type contract with an estimated magnitude of over $500,000,000 for the turbine runner replacement and generator rehabilitation of up to sixteen turbines and generators and John Day Dam, spanning the Columbia River between Washington and Oregon.

The goals of the project are to address decreasing reliability and efficiency of the hydroelectric generating units and to maximize the net economic benefits over the next several decades, while maintaining an acceptable level of operational f lexibility, all within the hydraulic and environmental constraints imposed on the project. Economic benefits will be realized through increasing reliability and efficiency of the hydroelectric generating units after replacing existing turbines with improved fish passage turbines that provide improved power generating efficiency, rewinding the generators, and replacing and refurbishing other powertrain equipment. The design of the state-of-the-art turbines will be an iterative and collaborative process that focuses on improved fish passage design features and criteria to improve survival of turbine-passed fish.

Finally, this project will decrease the risk of oil entering the water passageway and river through improved sealing technologies, design considerations for new adjustable-blade turbine runners, and the introduction of some fixed-blade turbine runners.

Anticipated period of performance: Portland District anticipates soliciting the requirement in March 2023. The contract will include three main stages of performance: design, manufacture/fabrication, installation/on-site work. These stages will begin in approximately 2024 for a period which could exceed fifteen years.

4. Site Visit. In response to Industry feedback the Portland District is offering a preliminary, pre-solicitation site visit to familiarize interested bidders with project site conditions. The primary focus of this site visit will be logistics: lay-down area, site plans, entry into powerhouse, cranes, transportation, storage, and staging areas.

(a) This pre-solicitation site visit has been scheduled for—

8 December 2021 at 10:00 AM PST

(b) Participants will meet at-- John Day Lock and Dam I-84, Exit 109 Rufus, OR 97050

(c) Additional Site visit requirements --

(1) All prospective offerors intending to attend the site visit must send an RSVP to Carolyn Randolph, Contract Specialist at Carolyn.J.Randolph@usace.army.mil by November 4, 2021 at 3:00 PM PDT for foreign nationals and November 22, 2021 at 3:00 PM PST for U.S. Citizens, with the following information:

(i) Company name

(ii) Number of attendees (limit of 5 attendees per participating contractor)

(iii) Name (Last, First, MI) of each attendee

(iv) Title of each attendee

(v) Contact Information (phone/email)

(vi) Agency P.O.C. (Name/Phone)

(vii) Citizenship of each attendee (see below for attendance requirements for foreign nationals.)

(2) Non-US Citizen Employees. NLT November 4, 2021 at 3:00 PM PDT, the contractor shall submit color photocopies of the Permanent Resident Card or passport to the Contract Specialist of all site visit attendees who are non-US citizens. The Contract Specialist will provide the John Day Project Security Office the submitted photocopies at least one month (30 calendar days) in advance of the site visit to seek Foreign Visitor Authorization. Contractor personnel who are non-US citizens shall not be permitted to visit the project site until Foreign Visitor Authorization is received.

(3) All attendees must present identification at the site visit.

(4) *COVID Restrictions at the project site:

(i) The use of cloth face covings to cover your nose and mouth will be required the entire time during the site visit.

(ii) Site visit attendees will be required to maintain social distancing of six (6) feet to the maximum extent possible.

*Restrictions are as known as of the time of posting, and are subject to change

5. Submission Instructions. To be included in the site visit with the Government, interested parties must contact the POC listed on this announcement via email, in the following format:

SUBJECT: “JD TRGR – Industry Site Visit”

CONTENT: In addition to the items in paragraph 4, responses to the following questions are also a condition for attending the site visit:

Contractors’ responses shall be limited to 2 pages and shall include the information:

a. Firm's name, address, point of contact, phone number, e-mail address, CAGE & DUNS numbers, and Construction Bonding Level

b. Any questions, or concerns the firm has regarding the project site which may be discussed at the site visit, and will be answered in writing following the site visit and posted to SAM.gov as an addendum to this Special Notice

POC: Carolyn.J.Randolph@usace.army.mil

RESPONSE DUE DATE/TIME: All responses are due to the POC on or before 3:00 P.M. PST on 22 November 2021 (see exception in paragraph 4 for foreign nationals). Responses received after this date/time will not be given an opportunity to attend this site visit.

*PLEASE NOTE: The Government will prepare answers to questions submitted ahead of the site visit by participating contractors. The Government will capture additional questions in writing on the day of the site visit and for a period of f ive (5) days after the site visit. All questions and answers will be posted to SAM.gov.

6. Disclaimer. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with attending the site visit, providing information in response to this Special Notice, or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's capabilities to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted.

mailto:@usace.army.mil