Special_Notice_-_Sales_and_Use_Tax.pdf

This is a Special Notice regarding Sales and Use Tax related to the County of San Mateo's Mimecast Renewal for fiscal years 2026-2027. The County is soliciting quotations for a one-year renewal of Mimecast subscription licenses, which are email security and archiving solutions. Vendors are required to complete the Pricing Bid Table provided in section 3 of the solicitation documents and submit a competitive quotation that includes accurate lead times, freight costs, and delivery charges for the specified items. Cooperative contract numbers should be referenced on official quotations if applicable. The evaluation process will consider cost, conformity to specifications, and product availability, with a County purchase order expected to be issued to the lowest responsive bid from a qualified, responsible vendor authorized by the manufacturer or publisher.

The solicitation does not specify detailed pricing terms, set-aside provisions, or incumbent vendor information in this special notice document. This notice serves primarily to alert potential vendors to the upcoming renewal opportunity and to establish compliance requirements regarding California sales and use tax obligations. Vendors should ensure all quotations include necessary tax considerations and that all supporting documentation, including any applicable cooperative contract agreements, is submitted with their bids to be considered responsive.