Special Notice - Responses to Industry.pdf

UNCLASSIFIED

Question # Industry Questions Government Answer 1 Given the quick turnaround for companies to submit the complete structural composition, has the time frame changed on the RFP and award?

The IDIQ anticipated award remains as FY25

2 The effects on Industry are quite impactful for this type of demand as teams are still being formed and usually take several weeks to execute teaming agreements. Is there room for an extension past the July 23rd date?

The response to the Notice of the Structural Composition will remain unchanged.

3 Once the structural composition is submitted are teams allowed to change?

It is highly not recommended the structural composition is changed after the submission requested from this Special Notice.

4 Is there a conversation for a small business set aside on task orders on the IDIQ?

Before an acquisition strategy is determined for each task order, comprehensive market research will be conducted of the IDIQ holders for any small business opportunities.

5 Will the government reconsider making this a Single Award IDIQ? If a MA IDIQ, how many awards will be made (estimate)?

No, this will be a multiple award IDIQ. The government reserves the right to determine how many IDIQ holders is sufficient to meet its needs.

6 Is it the government’s intent to make this a total F&O small business set-aside?

This acquisition will be Full and Open.

7 What is the NAICS code and size standard for the DESO IDIQ solicitation?

561612 $29M

8 When can we expect to see a Draft RFP (Section L and M) as knowing these requirements tied to a Draft PWS is critical for teaming structure and decisions.

Updated Draft PWS will be released, this will allow for proper decision making.

9 What are the instructions and parameters for delivering the Oral Presentation? For example, will there be a requirement to provide PowerPoint slides/written content? Will there be Key Person requirements for Oral’s delivery?

The Oral Presentation will be scenario based, and questions will given 1-hr prior to allotted presentation time in the designated facility and a max of 6 representatives. These questions will not be emailed to offerors prior or after presentation.

10 What are the evaluation criteria for the Orals presentations and how will it be scored?

This information will be released in the Instruction to Offerors (ITO).

11 Will the government provide details on the current estimated seven incumbent contracts that potentially will be carried over to this MA IDIQ as potential future Task or Deliver Orders? For example, please provide staffing workload information and confirm all required Labor Categories, quantities and performance locations for the staff required to support this IDIQ and follow on Task Orders.

This IDIQ is designed to meet the current and future needs of the Defense Intelligence Agency, please see draft PWS.

12 What are the most critical requirements offerors need to address during the oral presentation?

The offeror must be able to meet at a minimum the needs of the PWS.

13 Please provide an estimated solicitation timeline for Final RFP and Award.

Anticipated award date remains FY25.

14 Please provide an estimated number of Task Orders and estimated value range of TOs for this IDIQ. When will pricing instructions be available for this RFP?

TOs will be awarded as requirements develop to meet the needs of the agency.

Pricing Instructions will be available upon release of the

ITO.

15 What is the government’s requirement for corporate experience and/or past performance as part of the Orals proposal evaluation?

This information will be part of the ITO.

16 Please clarify restrictions for affiliate organizations where the notice mentions “Parent and subsidiary companies are considered the same entity.”

For Alaskan Native Corporations (ANC) that have multiple subsidiary affiliates, does this mean the bidding ANC company requires separate teaming agreements with any sister company subsidiary/affiliate as part of the listed structure, or can the offering company be listed once and cover all affiliate used as part of the teaming structure or orals presentation?

The Statement “Parent and subsidiary companies are considered the same entity” means that for bidding purposes, a parent company and its subsidiaries are viewed as a single organizational unit rather than separate companies.

For Alaskan Native Corporations (ANCs) with multiple subsidiary affiliates, this means:

Single Entity Treatment:

The ANC parent and all its subsidiaries are treated as one bidding entity for the purposes of the solicitation.

No Separate Teaming Agreements Required Between Affiliates:

You would NOT need separate teaming agreements between the bidding ANC Company and its sister company subsidiaries/affiliates. These internal relationships are considered part of the same organizational structure.

Listing Structure: The offering ANC company can be listed once, and this would cover all affiliated subsidiaries used as part of the teaming structure or in the oral presentation.

External Partnerships:

However, any non-affiliated organizations (companies that are not subsidiaries of the same ANC parent) would still require formal teaming agreements if they are part of your proposal team.

17 Can changes be made to the teaming structure prior to delivering the proposal (Orals Presentation)?

It is highly not recommended the structural composition is changed after the submission requested from this Special Notice.

18 Can changes to the teaming structure be made after award?

This is dependent on the structural composition.

19 Will the Government clarify if it requires a Prime Contractor to bid all Mission Areas, or is an Offeror able to propose a single Mission Area as a Prime Contractor?

Prime contractor must bid to all mission areas.

20 Was there any mandatory pre-qualification or down-select process that companies had to complete before this point?

July 23rd structural-composition filing is the first actual mandatory requirement.

21 If DIA has not yet determined if this will be a single or multiple award IDIQ, will DIA consider allowing a company to participate in an oral presentation as a prime

This will be a multiple award IDIQ. Companies may not participate in an oral presentation as a prime offeror and one (1) oral presentation as a subcontractor offeror and one (1) oral presentation as a subcontractor?

22 If a company submits a structural composition as a prime contractor under the potential this contract is a multiple award IDIQ contract, will they be able to switch to a subcontractor should the final contract solicitation be a single award IDIQ contract?

This will be a multiple award

IDIQ.

23 Will DIA extend the date for complete structural composition submission to one (1) week after all questions on the restriction notice are answered by the government?

No extension will be provided.

24 Can adjustments to teaming be made after a Prime's structural composition submission?

It is highly not recommended the structural composition is changed after the submission requested from this Special Notice.

25 Will a Prime's structural composition submission be used as a down-select evaluation criteria?

Evaluation Criteria will be released with the RFP.

26 Can the Government confirm if only exclusive teaming is allowed for this acquisition?

Per the special Notice vendors under this procurement may only participate in one presentation, whether for itself as the prime offeror or as a subcontractor for another firm or teaming arrangement.

27 Does the Government intend to provide feedback or evaluation of structural compositions submission?

No feedback or evaluation of structural compositions will be given.

28 Can the Government clarify the overall acquisition strategy for the upcoming Multi-Award

IDIQ?

Additional Information will be released with the RFP

29 Does the Government intend to issue IDIQ contracts encompassing all five mission areas?

Additional Information will be released with the RFP

30 Or, will IDIQs be awarded by mission area (e.g., Physical Security, Information Security, etc.)

Additional Information will be released with the RFP

31 Will IDIQs be awarded and segmented by socio-economic set-aside categories?

This will be a Full and Open

IDIQ

32 What evaluation factors will be most important in the selection of IDIQ holders?

Evaluation Factors will be released with the RFP

33 Will offerors be evaluated holistically across all five mission areas, or individually by area of expertise?

Evaluation Factors will be released with the RFP

34 Will socio-economic participation or past performance in specific mission areas be weighted more heavily?

Evaluation Factors will be released with the RFP

35 Will the Government consider allowing industry to adjust their teaming composition or submit modifications to their teaming structural composition following release of additional details on the acquisition strategy? If so, how can this be managed, for example, should a vendor wish to add a teaming partner to it's team following the submission of its complete structural composition to the Government?

It is highly not recommended the structural composition is changed after the submission requested from this Special Notice.

36 If this is stated clearly in our structural composition response, would it be permissible for a subcontractor to be on two teams, knowing we could only participate in only one presentation?

No, Per the special Notice vendors under this procurement may only participate in one presentation, whether for itself as the prime offeror or as a subcontractor for another firm or teaming arrangement.

37 How are the presentations being evaluated?

Evaluation Factors will be released with the RFP

38 What information is required to be in the presentation?

(structural composition)

Evaluation Factors will be released with the RFP

39 Following the submission on the 23rd will industry receive further instructions and details on oral presentations?

Instructions to Offerors will be released with the RFP

40 Is there an anticipated timeframe for when the presentations will be completed?

FY25

41 How much time will be alloted for each teams presentation?

Details will be provided with the RFP

42 What is the max number of attendees for the presentation?

Max of 6 attendees per proposal

43 Is there a required format for submission of the structural composition?

No required format besides what’s listed in the Special Notice