Special Notice - Notice of Intent to Award Sole Source - Digital Transitions Inc.doc

Notice of Intent to Award Sole Source

It is the intent of the National Archives and Records Administration (NARA) to enter into a sole source, firm fixed price contract with Digital Transitions, Inc., 35 W 35th Street, Suite 400, New York, NY 10001, to provide relocation services for two Digital Transitions copy stations.

The proposed contract action will be conducted in accordance with FAR Part 13, Simplified Acquisition Procedures. The NAICS code is 423410, Photographic Equipment and Supplies Merchant Wholesalers. The proposed contract action is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(1)(i), Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).”

Interested persons may identify their interest and capability to respond to the requirement or submit proposals no later than 12:00 p.m. eastern time on July 12, 2023. This notice of intent is not a request for competitive proposals. However, all proposals received after the date of publication of this synopsis and prior to 12:00 p.m. eastern time on July 12, 2023 will be considered by the Government. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred in responding to this notice. Direct any questions regarding this announcement in writing to Ms. Cynthia Jones no later than 12:00 p.m. eastern time on

July 5, 2023.

Points of Contact:

Ms. Cynthia Jones, Contract Specialist, cynthia.jones@nara.gov Ms. Santo Plater, Contracting Officer, santo.plater@nara.gov Place of performance: National Archives and Records Administration, 3301 Metzerott Road, College Park, MD 20740.

Attachment 1 – Performance Work Statement Attachment 2 – FAR 13 Sole Source Justification for Commercial Items

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

FOR

RELOCATING TWO DIGITAL TRANSITIONS COPY STATIONS

1.0

BACKGROUND INFORMATION

1.1 The National Archives and Records Administration (NARA) is an independent Federal agency that helps safeguard and preserve our nation's history by overseeing the management of all Federal records. The stories of our nation and our people are told in the records and artifacts cared for in NARA facilities around the country and people can discover, use, and learn from this documentary heritage. The mission is to ensure ready access to the essential evidence that documents the rights of American citizens, the actions of Federal officials, and the national experience.

1.2 Research Services requires the relocation of two Digital Transitions copy stations – one DT Titan copy station and one DT Elements copy station. Both copy stations are located at the National Archives facility in College Park, Maryland. The Contractor shall provide all services necessary to disassemble, relocate, reassemble, and calibrate both copy stations.

2.0

SCOPE

2.1 Contractor shall coordinate relocation services with the NARA Contracting Officer’s Representative (COR).

2.2 Contractor shall test and inspect the copy stations to ensure they are in working condition prior to relocating them. The copy stations under this contract include one DT Titan copy station with camera and column and one DT Element copy station with camera and column.

2.3 Contractor shall disassemble the copy stations and prepare the component parts for relocation within the College Park, MD facility.

2.4 Contractor shall relocate the copy stations and reassemble the copy stations in the area designated by the NARA COR.

2.5 Contractor shall calibrate the copy stations and re-test and inspect them to ensure they are in working condition.

2.6 Contractor shall ensure that all necessary software is appropriately installed.

2.7 All work shall be completed on a schedule mutually agreed upon by the Contractor and the NARA COR.

3.0

PLACE OF PERFORMANCE AND NARA CONTRACTING OFFICER’S REPRESENTATIVE

3.1 Services shall be performed at the following location:

National Archives at College Park

3301 Metzerott Road

College Park, Maryland 20740

3.2 The Contracting Officer’s Representative (COR) for this contract will be:

Name: TBD

Telephone:

Email:

4.0

PERIOD OF PERFORMANCE

4.1 The period of performance will be for 30 days.

5.0

HOURS OF OPERATION

5.1 Services shall be undertaken during regular business hours, 8:00 a.m. to 5:00 p.m. eastern time, Monday through Friday, excluding Federal holidays, unless mutually agreed upon by the NARA COR and the Contractor.

6.0

TASKS AND DELIVERABLES

6.1 The deliverables are discussed in section 2.0 above.

7.0

MISCELLANEOUS

7.1 Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use.

7.2 Contractor shall provide all tools and equipment necessary to meet the requirements under this Performance Work Statement.

7.3 Travel expenses will not be paid.

7.4 Contractor personnel working onsite at a NARA facility shall comply with all applicable NARA COVID-19 workplace safety protocols that may be in place at the time of scheduled visits. The NARA COR will confirm safety protocols prior to Contractor’s scheduled visit.

ATTACHMENT 2

SOLE SOURCE JUSTIFICATION FOR COMMERCIAL ITEMS

FAR 13.106-1(b) – Simplified Acquisitions Procedures

National Archives and Records Administration

Office of the Chief Acquisition Officer

8601 Adelphi Road

College Park, MD 20740-6001

DIGITAL TRANSITIONS, INC.

RELOCATION SERVICES FOR COPY STATIONS

Technical Requirements Certification:

I hereby certify that this sole source justification for commercial items is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

I. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “SOLE SOURCE JUSTIFICATION FOR COMMERCIAL ITEMS.”

See page 1.

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

NARA seeks to award a sole source, fixed-price purchase order to Digital Transitions, Inc. to provide services needed to disassemble, relocate, reassemble, and calibrate two Digital Transitions copy stations.

III.

A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS (INCLUDING THE ESTIMATED VALUE)

This requirement is for the relocation of two Digital Transitions copy stations, one

DT Titan copy station and one DT Element copy station. The copy stations will be relocated within the College Park facility. Digital Transitions will provide the services required to disassemble, relocate, reassemble, and calibrate both copy stations.

The cost estimate for this requirement is $== III. AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION.

The statutory authority permitting other than full and open competition is the Federal Acquisition Streamlining Act, Public Law 103-355 in conjunction with the Competition in Contracting Act, 41 U.S.C § 3304(a)(1) as implemented by FAR 13.106-1(b)(1)(i), which states “ Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).” The procedures in FAR subpart 13.5 were used in accordance with

41 U.S.C. 1901.

IV. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED.

Digital Transitions, Inc. is the manufacturer of the DT Titan and DT Element copy stations. The copy stations were purchased from and installed by Digital Transitions. Digital Transitions has the expertise required to disassemble and reassemble the copy stations and ensure that they are operating correctly.

VI.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION UNDER 5.202 APPLIES.

An Intent to Sole Source will be published on SAM.gov for the required 15 days.

VII.

A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

The anticipated cost of this requirement is estimated to be $===. The anticipated cost is considered fair and reasonable.

VIII.

A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED.

Market Research was conducted and Digital Transitions, Inc. is the only contractor that can provide the services required for this requirement. Digital Transitions is the manufacturer of the copy stations and has the expertise required to meet the requirements of this procurement.

IX.

ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION.

N/A

X.

A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION N/A

XI.

A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED

NARA will continue to monitor the market to determine if other Contractors become available that can fulfill our requirement.

XII.

CONTRACTING OFFICER CERTIFICATION THAT THE JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF THE CONTRACTING OFFICER’S KNOWLEDGE AND BELIEF.

See Page 1.