Special Notice - John Day TRGR Industry Site Visit 2.pdf

SPECIAL NOTICE

Supply/Construction Hybrid Acquisition Industry Site Visit #2 – Dewatered Unit

U.S. Army Corps of Engineers (USACE)

Portland District (NWP) John Day Dam Turbine Runner Replacement and Generator Rewind Project

1. General. This is a SPECIAL NOTICE and is for informational/market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS

OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2.

2. Notice Details. The U.S. Army Corps of Engineers (USACE), Northwestern Division, Portland District (NWP) is hosting a second pre-solicitation site visit at John Day Lock and Dam on the Columbia River. The project is titled, “John Day Dam Turbine Replacement and Generator Rewind”.

The North American Industrial Classification Code (NAICS) for this potential requirement is 237990, “Other Heavy and Civil Engineering Construction”. The related size standard is $39.5M.

3. Project Site Background/Scope. The purpose of this requirement is to provide a hybrid design, manufacturing, and construction type contract with an estimated magnitude of over $500,000,000 for the turbine runner replacement and generator rehabilitation of up to sixteen turbines and generators at John Day Dam, spanning the Columbia River between Washington and Oregon.

The goals of the project are to address decreasing reliability and efficiency of the hydroelectric generating units and to maximize the net economic benefits over the next several decades, while maintaining an acceptable level of operational flexibility, all within the hydraulic and environmental constraints imposed on the project. Economic benefits will be realized through increasing reliability and efficiency of the hydroelectric generating units after replacing existing turbines with improved fish passage turbines that provide improved power generating efficiency, rewinding the generators, and replacing and refurbishing other powertrain equipment. The design of the state-of-the-art turbines will be an iterative and collaborative process that focuses on improved fish passage design features and criteria to improve survival of turbine-passed fish.

Finally, this project will decrease the risk of oil entering the water passageway and river through improved sealing technologies, design considerations for new adjustable-blade turbine runners, and the introduction of some fixed-blade turbine runners.

Anticipated period of performance: Portland District anticipates soliciting the requirement in May 2024. The contract will include three main phases of performance: design, manufacture/fabrication, installation/on-site work. These phases will commence in approximately 2025 for a period which could exceed fifteen years.

4. Site Visit. In response to Industry feedback the Portland District is offering a second, pre-solicitation site visit to allow interested bidders to view components of a dewatered unit. The primary focus of this site visit will be Unit 4, which will be disassembled except for the wicket gates and outer head cover. The Government intends to make available components within the powerhouse located on the generator floor and erection bay at the time of the site visit.

Additionally, the Government intends to remove two generator air coolers from one generator and allow access to the back of the stator core.

Other items available for viewing:

• Spare rotor poles, other spares as available

• Lifting devices as available

• Deck is removed from Unit 4; top of the stator will be open. Please note, this will only be viewable from behind the handrails.

• Access will be provided to the tailrace to observe waterflows

The Government does not intend to make a turbine scroll case available for this site visit.

Contractors are free to measure anything that is made accessible by the Project staff.

Photographs will not be allowed but the Government will take photographs as requested and post them to SAM.gov. Questions posed at the site visit will be answered after the site walk when all participants are gathered in a conference room.

(a) This pre-solicitation site visit has been scheduled for—

20 October 2022 at 10:00 AM PDT

(b) Participants will meet at-- John Day Lock and Dam I-84, Exit 109 Rufus, OR 97050

(c) Additional Site visit requirements --

(1) All prospective offerors intending to attend the site visit must send an RSVP to Carolyn Randolph, Contract Specialist at Carolyn.J.Randolph@usace.army.mil by September 8, 2022, at 3:00 PM PDT for foreign nationals and October 3, 2022, at 3:00 PM PDT for U.S. Citizens, with the following information:

(i) Company name

(ii) Number of attendees (the number of attendees from each company will not be limited)

(iii) Name (Last, First, MI) of each attendee

(iv) Title of each attendee

(v) Contact Information (phone/email)

(vi) Agency P.O.C. (Name/Phone)

(vii) Citizenship of each attendee (see below for attendance requirements for foreign nationals.)

(2) Non-US Citizen Employees. NLT September 8, 2022, at 3:00 PM PDT, the contractor shall submit color photocopies of the Permanent Resident Card or passport to the Contract Specialist of all site visit attendees who are non-US citizens. The Contract Specialist will provide the John Day Project Security Office the submitted photocopies at least one month (30 calendar days) in advance of the site visit to seek Foreign Visitor Authorization. Contractor personnel who are non-US citizens shall not be permitted to visit the project site until Foreign Visitor Authorization is received.

(3) All attendees must present government-issued identification at the site visit.

(4) *COVID Restrictions at the project site:

*No COVID restrictions are in place as of the time of posting, however this is subject to change if rates of infection increase in the local area.

(5) Hazardous Energy Control Plan (HECP) and HEC Procedures Training Certification. HECP and Procedures training is required of all Contractor and subcontractor personnel working under, or in the vicinity of, clearances as defined in CENWP-OD-SAF-385-1. HECP Training will be provided by Project Site personnel on the day of the site visit. HECP Training includes a briefing and a short quiz. Training documentation will be maintained on site, including the individual's name and date of training completion, in accordance with CENWP-OD-SAF-385-1. Highly recommend that participants bring their own personal locks for locking on to the clearance per HECP guidance as there are a limited number of visitor locks. If there are not enough locks available there may be delays in viewing equipment or some visitors may not be allowed inside the unit.

(6) Foreign material exclusion program (FME). FME will be enforced during walkthrough of units. Therefore, plan to leave all loose items including contents of pockets in backpacks or bags, which will remain in a secured area, during the walkthrough. Tape measures and notebooks will be permitted.

(7) PPE required inside the powerhouse: steel toe boots, hard hats, long pants

5. Submission Instructions. To be included in the site visit with the Government, interested parties must contact the POC listed on this announcement via email, in the following format:

SUBJECT: “JD TRGR – Industry Site Visit #2 – Dewatered Unit”

CONTENT: In addition to the items in paragraph 4, responses to the following questions are also a condition for attending the site visit:

Contractors’ responses shall be limited to 2 pages and shall include the information:

a. Organization's name, address, point of contact, phone number, e-mail address, CAGE & DUNS numbers, and Construction Bonding Level

b. Any questions, or concerns the firm has regarding the project site which may be discussed at the site visit, and will be answered in writing following the site visit and posted to SAM.gov as an addendum to this Special Notice

POC: Carolyn.J.Randolph@usace.army.mil

RESPONSE DUE DATE/TIME: All responses are due to the POC on or before 3:00 P.M. PDT on 3 October 2022 (see exception in paragraph 4 for foreign nationals). Responses received after this date/time will not be given an opportunity to attend this site visit.

*PLEASE NOTE: The Government will prepare answers to questions submitted ahead of the mailto:@usace.army.mil site visit by participating contractors. The Government will capture additional questions in writing on the day of the site visit and for a period of five (5) days after the site visit. All questions and answers will be posted to SAM.gov.

6. Disclaimer. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with attending the site visit, providing information in response to this Special Notice, or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's capabilities to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted.