Special Notice Elevator control system upgrade goods and services.pdf

Special Notice

Subject: Notice of Intent to Sole Source – Continental Associates Pvt. Ltd, Kathmandu, Nepal for elevator control system upgrade goods & services

G E N E R A L IN F O R M A T I O N

Project Elevator control system upgrade goods & services Notice ID 19NP4026Q0025 Published Date May/14/2026 Date Offers Due May/22/2026, 17:00 Hrs. local time NAICS Code 333921 - Elevator and Moving Stairway Manufacturing Product Service Code Z1NZ - MAINTENANCE OF OTHER UTILITIES Contracting Office Address Embassy of the United States of America, Maharajgunj, Kathmandu, Nepal

Point of Contact Albina Collingham Contracting Officer

KTMContracts@state.gov

D E S C R IP T I O N

The US Embassy, Kathmandu intends to negotiate a sole source in accordance with RFO 12.102(a) for elevator control system upgrade goods & services. The Embassy operates two (2) OTIS GEN2 traction elevators (GMMS 3361 and 3362) installed in December 2005 at the Chancery building. OBO-mandated security features (T17 Night Shutdown and Capture Operations) are currently non-functional and must be restored. Additionally, the elevator control system requires upgrading to ensure continued safe and secure operations.

WORK INCLUDES:

A. Pre-Installation Activities:

• Site survey and verification of existing system configuration

• Coordination with Embassy Facility Management for work schedule

• Submission of detailed installation plan and timeline

• Provision of all necessary safety equipment and signage

• Notification to building occupants regarding elevator outages

B. Removal of Existing Components:

For each elevator, remove and properly dispose of:

• Existing TCBC (Traction Control Board CAN) - Model GDA 26800KAI

• Existing SPBC (Service/Peripheral Board) - Model GAA 26800KM1

• Existing Drive (VVVF) - Model OVF 404R / KBA 21310AA1

• Associated wiring, connections, and mounting hardware as necessary

C. Installation of New Components:

For each elevator, supply and install:

Item Description Quantity per Elevator

Total Quantity

1 GECB EN Controller (Model: CA 26800LC2 or equivalent)

1 2

2 Drive, OVF R03B-404 (Model: KDA 21310ABL2 or equivalent)

1 2

3 SPBC II Communication Board (Model: GAA 26800 NB or equivalent)

1 2

4 326VA Control Transformer 1 2

D. System Integration and Programming:

• Install and connect all new components per manufacturer specifications

• Complete all necessary wiring and electrical connections

• Program and configure GECB controllers for proper operation

• Configure Night Shutdown operation to turn off car lights and close doors when activated

• Configure Capture operation to maintain closed doors and respond to Marine Post controls

• Integrate with existing building security systems and Marine Post controls

• Set all operational parameters per OBO requirements

E. Testing and Commissioning:

• Perform complete system functional testing

• Verify proper operation of all elevator functions including:

o Normal passenger operation (all floors, all speeds) o Door operation and safety features o T17 Night Shutdown Operation - verify car lights turn off and system operates per OBO requirements o T17 Capture Feature - verify doors remain closed and elevator responds to Marine Post controls o Emergency stop and alarm functions o All safety devices and interlocks o Communication with building systems

• Conduct no-load testing per ASME A17.1 standards

• Document all test results

F. Training and Documentation:

• Provide on-site training to Embassy Facility Management staff on new system operation

• Provide training on basic troubleshooting procedures

• Supply complete documentation including:

o Equipment manuals and technical specifications o Programming parameters and settings o Maintenance procedures and schedules o Warranty information o Test reports and commissioning certificates

If you are able to fulfill these requirements, please respond via email to KTMContracts@state.gov, no later than 17:00 Hrs. local time, May/22/2026.

End of Document