SPECIAL NOTICE 36C25626Q0867_1 VEHICLE MODIFICATION.pdf

Special Notice

Special Notice 36C25626Q0867

SUBJECT* 2025-2026 Toyota Sienna Hybrid with Conversion and Sedan

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056

SOLICITATION NUMBER* 36C25626Q0867

RESPONSE DATE/TIME/ZONE 07-07-2026 3pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* 2310

NAICS CODE* 336110

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road Suite 750 Houston, TX 77056

POINT OF CONTACT*

Contract Specialist Tiffany Burks tiffany.burks@va.gov 601-362-4471 X56338

ADDITIONAL INFORMATION

AGENCY’S URL https://wwww.va.gov URL DESCRIPTION Department of Veteran Affairs

AGENCY CONTACT’S EMAIL

ADDRESS

tiffany.burks@va.gov

EMAIL DESCRIPTION Sources Sought 36C25626Q0867

Special Notice

Special Notice 36C25626Q0867

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE

The Department of Veterans Affairs (VA), Veterans Health Administration, Network Contracting Office (NCO) 16 in Houston, TX 77056, intends to award a sole source contract under the authority of 41 U.S.C. 253(c)(1) and FAR 6.302-1, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.” The proposed award will be made to:

United Access 6836 N. Sam Houston Pkwy W.

Houston, TX 77064

The Michael E. DeBakey VA Medical Center requires the procurement of a Brand Name Adaptive Conversion Van (Toyota Sienna) and an adaptive sedan. Due to the unique characteristics, brand-name specifications, proprietary configurations, and required servicing, United Access is the only responsible source capable of fully meeting the Government’s needs.

This Notice of Intent is not a request for quotations.

Interested parties may submit a capabilities statement no later than July 7, 2026, at 3:00 PM CST to:tiffany.burks@va.gov

Please include “Notice of Intent – UNITED ACCESS” in the subject line.

Capabilities statements must provide clear, complete, and unambiguous evidence demonstrating the ability to provide the required vehicles and associated adaptive conversions.

Responding as an “interested party” in SAM.gov does not constitute sufficient evidence of capability. A decision not to compete this requirement based on responses received will remain solely at the discretion of the Government.

All respondents must be registered in SAM (https://sam.gov) to be eligible for award.

No telephone or fax inquiries will be accepted.

If no valid capability statements are received by the deadline, NCO 16 will proceed with a sole source negotiation and award to United Access.

End of Document

STATEMENT OF WORK AND GENERAL SPECIFICATIONS

For Adapted Conversion Van and Sedan For SCI/D Patients

A. General Information The Rehabilitation and Extended Care Line is requesting to procure (2) adaptive vehicles for use by the Physical Medicine & Rehabilitation Driver’s Rehab outpatient clinic. The location of the clinic is primarily located at the Micheal E. DeBakey VA Medical Center campus.

B. Introduction/Background Physical Medicine & Rehabilitation (PMR) Driver’s Training Therapist is requesting to purchase a brand specific Toyota Sienna, Braun Ability XT Conversion Van and an adaptive sedan. The Training Therapist is responsible for training Veterans with Spinal Cord Injury/Disabilities (SCI/D) or other physical disabilities whose functional status allows them to safely operate a vehicle and will be purchasing a vehicle (car or van) that can be modified for safe personal use. The screening for training occurs with newly referred Veterans to PMR and/or SCI patients as part of their annual evaluation and those eligible and able to obtain an adaptive vehicle. The current PMR/SCI/D adapted van is over 14 years old, and in consistent need for repairs with irreplaceable parts. A van and modified sedan will benefit the facility and Veterans with newer technology.

C. Salient Characteristics This is a request for a Brand Name Adaptive Conversion Van (Toyota Sienna) and adaptive sedan. The Contractor must provide delivery of the adaptive vehicles with the below specifications and features. The vehicles must meet the following specifications and have the following operating features:

(1) Toyota Sienna with Braun Ability XT Conversion with the options:

a. Reduced/Zero Effort Steering

b. Interior Transfer Seat Base – Minivan Installation

(1) 4-door Passenger Sedan with the options:

a. At least passenger volume 99 cubic feet

b. At least 42 in front legroom

c. At least 38 in headroom

Both vehicles will need to have the following installed features:

Passenger Side Training Brake Left Foot Accelerator Interchangeable features (based on patient needs at the time of training)

a. Amputee Ring

b. V-Grip Spinner-Knob Steering Device

c. Tri-Pin Steering Device

d. Palm Grip Spinner-Knob Steering Device

e. Knob Steering Device

f. Brake Lock Push-Rock Right Side-Electromechanical Column Mount

Hand Control

g. Push-Twist-Electromechanical Column Mount Hand Control

h. Push-Rock-Electromechanical Column Mount Hand Control

i. Push-Pull-Electromechanical Column Mount Hand Control

j. Push-Pull - Right side-Electromechanical Column Mount Hand Control

k. Push-Right Angle-Electromechanical Column Mount Hand Control

l. Push-Right Angle - Right side-Electromechanical Column Mount Hand

Control

m. 6-Function Secondary Spinner Knob

D. Warranty and Support The warranty and support must cover the standard Braun Ability XT Conversion, vehicle bumper-to-bumper and powertrain warranties. Additional accessories and features installed or provided for both vehicles (interchangeable grips and hand controls) should also have a standard manufacturer’s warranty.

E. Delivery Location The Contractor will be responsible for delivery to:

2002 Holcombe Blvd Building 100 Houston, TX 77030

F. Inspection/Acceptance Upon delivery the vehicle the VA Driver Rehab Therapist or Point of Contact will perform an inspection of the vehicle in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is accounted for in the delivery and that there is no discrepancy with the delivery manifest. Any damaged items identified during the inspection will not be accepted. The VA Driver Rehab Therapist or Point of Contact will inspect the functionality of the vehicle and all adaptive features to ensure nothing is faulty.