Special Instructions.pdf

Special Instructions

With this Request for Quote (RFQ), the Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform herbicide application services at the Cannelton Locks & Dam Project, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact (TPOC). At the option of the Government this purchase order may be renewed for three (3) one-year periods from 01 Jan 2026 thru 31 Dec 2026, 01 Jan 2027 thru 31 Dec 2027, and 01 Jan 2028 thru 31 Dec 2028, 01 Jan 2029 thru 31 Dec 2029. Dates for treatments to begin shall be decided during the option years at the discretion of the Lockmaster.

LOCATION:

Cannelton Locks & Dam Lockmaster Project Office:

5821 E. State Road 66 Cannelton, IN 47520

This procurement is 100% set-aside for Small Business, NAICS 561730 (Size Standard: $ 9.5 Million).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the contractor. One award will be made from this Solicitation.

The contract award will be based on low price.

The solicitation will be available on the web only. Faxed, telephoned, or mailed requests for this solicitation will not be honored. To download the solicitation for this project, contractors are required to register at the Federal Contract Opportunities website at SAM.gov.

Technical questions pertaining to this project shall be posted to ProjNet per the instructions incorporated into the solicitation. Contractors are NOT to contact the TPOCs listed until an award has been made. Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. In addition, offerors must also submit completed “Offeror’s Statement of Contract/Work Experience and Performance” forms found in Exhibit E in the Statement of Work. Failure to submit a fully completed price breakout schedule (with a unit price or total cost for all items listed) or “Offeror’s Statement of Contract/Work Experience and Performance” forms will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected.

Quotes are due on 18 March 2025 at 12:00 PM Eastern Time. You may submit your quote to justin.m.mcpherson@usace.army.mil. Fax, telephoned, or mailed submittals will not be accepted.

For contractual questions, please contact Justin McPherson at (502) 315-7057 or by e-mail at justin.m.mcpherson@usace.army.mil.

NOTICE TO POTENTIAL BIDDERS/OFFERORS: In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems.

Contractors are required to implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 by inclusion of clause at 252.204-7012 (DEV), Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation). SPRS provides storage mailto:justin.m.mcpherson@usace.army.mil mailto:justin.m.mcpherson@usace.army.mil and access to the NIST SP 800-171 assessment scoring information. To access the NIST SP 800-171 Assessments module, users must be registered in the Procurement Integrated Enterprise Environment (PIEE).

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Note: Page numbering in this document may not be accurate.

http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/