Special Instructions.pdf

Special Instructions:

This Request for Quote (RFQ) is for a contractor to provide Cleaning Services for Green River Lake, Kentucky in accordance with the Performance Work Statement and Maps. The contractor's services and responsibility shall include all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, required to perform all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all services are conducted in accordance with the contract requirements and all applicable Federal, state, and local laws and regulations.

LOCATION:

Green River Lake 577 Ebenezer Rd Campbellsville, KY 42718

A site visit is highly encouraged. Per clause 52.237-1. To have a full understanding of the scope of work a site visit is highly encouraged. Site visits will be held by appointment only*. Please contact the technical point of contact (TPOC) if you would like to schedule an appointment.

The TPOC's information is as follows:

Larry Lemmon - larry.m.lemmon@usace.army.mil - (270) 465-4463

This RFQ is 100% set-aside for Small Businesses under NAICS 561720; Size Standard: $22,000,000.00.

One (1) firm fixed price Indefinite Delivery/Indefinite Quantity (IDIQ) contract will be made from this solicitation.

An award will be made based off low-price. Task orders will be issued against the IDIQ contract with the specific tasks and quantities of the services to be provided. The minimum guarantee is $5,000.00.

The Base Year will be from date of award through 31 December 2026. This solicitation contains an option clause to allow the Government to extend the awarded contract for up to four (4) additional one-year periods.

The one-year option periods are as follows:

- Option Year 1: 01 January 2027 through 31 December 2027

- Option Year 2: 01 January 2028 through 31 December 2028

- Option Year 3: 01 January 2029 through 31 December 2029

- Option Year 4: 01 January 2030 through 31 December 2030

Quotes are due no later than 30 January 2026 at 10:00 AM ET. Electronic submittals via email will only be accepted. No other submittals will be accepted. Electronic submittals will be accepted and may be emailed to Adyson Medley at adyson.medley@usace.army.mil

For questions, please refer to the Projnet instructions.

**ALERT: All contractors must be registered in the System for Award Management (www.SAM.gov) prior to contractors' submission. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer - System for Award Management, which indicates "All payments by the Government under this contract shall be made by electronic funds transfer (EFT)." Those not currently registered can obtain registration by going to the website http://www.SAM.gov.

Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

NOTICE TO POTENTIAL BIDDERS/OFFERORS: In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems.

Contractors are required to implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 by inclusion of clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation).

SPRS provides storage and access to the NIST SP 800-171 assessment scoring information. To access the NIST SP 800-171 Assessments module, users must be registered in the Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/ and be approved for access to Supplier Performance Risk System (SPRS).

The NIST SP 800-171 DoD Assessment Methodology is located at:

https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171

Vendor Help and Training Tutorials are available at https://www.sprs.csd.disa.mil/nistsp.htm

Note: Clause 252.232-7006 does not apply

Note: Page numbering in this document may not be accurate.