Special_Events_Needs_(Non-Exhaustive).xlsx

This is a Special Events Needs spreadsheet detailing portable toilet requirements for the City of Pittsburgh's Department of Public Works across multiple municipal events and farmers markets from May through November 2023. The spreadsheet identifies thirteen special events requiring portable toilet services, including Independence Day celebrations at Point State Park (42 regular units and 8 ADA units) and North Shore (20 regular units and 4 ADA units), Bach, Beethoven and Brunch at Mellon Park (2 regular and 1 ADA unit), Cinema in the Park at three locations including Flagstaff Hill, Arsenal Park, and Grandview Park (varying quantities), Reservoir of Jazz at Highland Park (3 regular and 1 ADA unit), and the Tree Lighting at 414 Grant Street (2 regular and 1 ADA unit). Two farmers markets—Squirrel Hill and Northside—require one regular unit each for extended periods spanning May through November. Event dates range from May 12th through November 25th, 2023, with most special events occurring during the summer months of June through August.

The spreadsheet serves as the basis for the City of Pittsburgh's Invitation for Bid #2023-IFB-289, which solicits comprehensive rental, delivery, servicing, and maintenance of portable toilets and hand-washing stations for the two-year contract period of January 2024 through December 2025, with two optional one-year renewal extensions. Vendor questions were due by December 29, 2023, and bid responses were required by January 12, 2024 at 2:00 pm. The procurement includes specific diversity goals targeting 18% minority-owned business participation, 7% women-owned business participation, 5% veteran-owned business participation, and 3% LGBTQIA+ small business participation. Bidders must demonstrate capability to provide both standard and handicap-accessible portable toilets, bathroom trailers, and associated sanitation supplies with rapid response times for replacements and services across multiple Pittsburgh park locations.