Spec Sheet for Promotional Items~1.docx
DOCX document 24 KB Posted
- Attached to
- Promotional Items - Prisons
- Solicitation number
- B2728173
- Issued by
- Pennsylvania
About this file
This specification sheet details promotional items requested by the Philadelphia Department of Prisons for procurement through a micro purchase to be awarded to the lowest responsive and responsible bidder. The solicitation encompasses eight line items, each with a quantity of 1,000 units: reusable non-woven shopping bags (80 GSM polypropylene, black, with yellow logo printing), retractable ballpoint pens (translucent black barrel with chrome accents and yellow logo printing), 12-ounce yellow plastic cups (BPA-free polypropylene with black logo printing), foam football-shaped stress relievers (brown with yellow logo printing), foam basketball-shaped stress relievers (orange with yellow logo printing), 3-inch by 3-inch yellow adhesive notepads with 100 sheets per pad (black logo printing), SPF 15 moisturizing lip balms in plastic tubes (0.15 oz with yellow labels and black logo printing), and multi-connector charging cables with fabric casing and key ring attachment (6 3/8 inches with black logo printing). All items must be printed with the Philadelphia Department of Prisons logo and website URL. Artwork proofs must be submitted for approval prior to production, and delivery must be completed within forty-five days of approved artwork. Bidders must quote all items to be eligible for award, and no partial deliveries are permitted without prior written authorization.
All costs associated with materials, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery must be included in the bid price, with no additional charges accepted. Failure to comply with any material specification will result in the bid being deemed non-responsive. A high-resolution logo image will be provided to the awarded vendor by the Philadelphia Department of Prisons. The procurement is structured as a micro purchase that may be awarded as a whole or by line item at the city's discretion. Bidders should not deliver or provide services until notified by the department.
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| Contracts Consent Agreement~81.pdf | ||
| LGBTQ AOD FY27~27.pdf | ||
| FY 27 Micro Purchase Terms and Conditions~25.pdf |
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Text version
PHILADELPHIA DEPARTMENT OF PRISONS
BID SPECIFICATIONS FOR PROMOTIONAL ITEMS
REUSABLE NON-WOVEN SHOPPING BAGS
Quantity: 1,000 Bags
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 reusable non-woven shopping bags meeting all of the following specifications:
1. Material: 80 GSM non-woven polypropylene.
2. Color: Black.
3. Handles: Two (2) 20-inch handles.
4. Gusset: 8-inch gusseted sides.
5. Bottom: Non-woven polypropylene-wrapped bottom board.
6. Dimensions: 13 inches H × 12 inches W × 8 inches D.
7. Construction: Durable, reusable construction suitable for repeated use.
8. Printing: Bag shall be printed in yellow with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
9. A high-resolution image/logo will be provided to the awarded vendor for printing.
10. No substitutions to the specified material, dimensions, construction, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 bags meeting all specifications contained herein.
Failure to comply with any material specification may result in the bid being deemed non-responsive.
IMPORTANT: Vendors shall ensure that all costs associated with the bags, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
RETRACTABLE BALLPOINT PENS
Quantity: 1,000
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 retractable ballpoint pens meeting all of the following specifications:
1. Barrel: Translucent plastic black barrel.
2. Accent: Chrome accent.
3. Grip: Rubber grip for comfortable writing.
4. Style: Retractable, with push-button mechanism.
5. Point: Medium-point.
6. Ink Color: Black.
7. Pens shall be suitable for general office and institutional use.
8. Pens shall be new, unused, and free from defects.
9. Printing: Pens shall be printed in yellow with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
10. A high-resolution image/logo will be provided to the awarded vendor for printing.
11. No substitutions to the specified material, style, construction, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 pens meeting all specifications contained herein.
Failure to comply with any material specification may result in the bid being deemed non-responsive.
IMPORTANT: Vendors shall ensure that all costs associated with the pens, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
12 OZ. PLASTIC CUPS
Quantity: 1,000
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 plastic cups meeting all of the following specifications:
1. Material: #5 polypropylene (PP) plastic.
2. Color: Yellow
3. Sides: Smooth sides.
4. Capacity: 12 ounces.
5. BPA: BPA-free.
6. Printing: Cups shall be printed in black with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
7. A high-resolution image/logo will be provided to the awarded vendor for printing.
8. No substitutions to the specified material, construction, capacity, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 cups meeting all specifications contained herein.
IMPORTANT: Vendors shall ensure that all costs associated with the cups, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
STRESS RELIEVER – FOOTBALL
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 football-shaped stress relievers meeting the following specifications:
1. Material: Foam
2. Color: Brown
3. Shape: Football
4. Dimensions: 2 1/4 inches H × 3 1/2 inches W × 2 1/4 inches D.
5. Printing: Item shall be printed in yellow with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
6. A high-resolution image/logo will be provided to the awarded vendor for printing.
7. No substitutions to the specified material, shape, dimensions, construction, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 football-shaped stress relievers meeting all specifications contained herein.
IMPORTANT: Vendors shall ensure that all costs associated with the stress relievers, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
STRESS RELIEVER – Basketballs
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 basketball-shaped stress relievers meeting the following specifications:
8. Material: Foam
9. Color: Orange
10. Shape: Basketball
11. Dimensions: 2-1/2” diameter
12. Printing: Item shall be printed in yellow with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
13. A high-resolution image/logo will be provided to the awarded vendor for printing.
14. No substitutions to the specified material, shape, dimensions, construction, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
6. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
7. Delivery shall be completed within forty-five (45) days of approved artwork.
8. Delivery shall be complete and in accordance with the total quantity ordered.
9. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
10. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 basketball-shaped stress relievers meeting all specifications contained herein.
IMPORTANT: Vendors shall ensure that all costs associated with the stress relievers, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
3" × 3" ADHESIVE NOTEPADS
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 adhesive notepads meeting all of the following specifications:
1. Sheets: 100 sheets per pad.
2. Paper Color: Yellow.
3. Printing: Black printing.
4. Size: 3 inches H × 3 inches W.
5. Adhesive: Adhesive applied along the top 3-inch edge of each sheet.
6. Printing: Each sheet shall be printed in black with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
7. A high-resolution image/logo will be provided to the awarded vendor for printing.
8. No substitutions to the specified paper color, size, sheet count, adhesive, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 adhesive notepads, with each pad containing 100 sheets, meeting all specifications contained herein.
IMPORTANT: Vendors shall ensure that all costs associated with the notepads, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
MOISTURIZING LIP BALM
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 moisturizing lip balms meeting all of the following specifications:
1. Product: Moisturizing lip balm.
2. Sun Protection Factor: SPF 15.
3. Protection: Broad Spectrum protection against UVA/UVB rays.
4. Active Ingredients:
· Avobenzone 2%
· Octinoxate 7.5%
5. Packaging Material: Plastic tube with plastic cap.
6. Closure: Push-on cap.
7. Label Color: Yellow.
8. Labeling: Label shall include Drug Facts and ingredients in accordance with applicable requirements.
9. Dimensions: 2 5/8 inches H × 1/2 inch diameter.
10. Net Weight: 0.15 oz.
11. Printing: Label shall be printed in black with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
12. A high-resolution image/logo will be provided to the awarded vendor for printing.
13. No substitutions to the specified product, active ingredients, SPF, packaging, label color, dimensions, net weight, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 moisturizing lip balms meeting all specifications contained herein.
Failure to comply with any material specification may result in the bid being deemed non-responsive.
IMPORTANT: Vendors shall ensure that all costs associated with the lip balm, packaging, yellow labeling, black printing, artwork preparation, proofing, labeling, shipping, freight, handling, and delivery are included in the submitted bid price.
MULTI-CONNECTOR CHARGING CABLE
Quantity: 1,000
1. SPECIFICATIONS
The Philadelphia Department of Prisons is requesting bids for 1,000 multi-connector charging cables meeting all of the following specifications:
1. Cable Casing: Fabric.
2. Cable Length: 6 3/8 inches.
3. Input Connector: USB-A.
4. Output Connectors: USB-C and a dual connector compatible with iPhone® devices on one side and Micro-USB devices on the other.
5. Attachment: Key ring attachment.
6. Dimensions: 6 3/8 inches H × 5/8 inch W × 1/4 inch D.
7. Printing: Cable shall be printed in black with the Philadelphia Department of Prisons logo and the following text:
· Philadelphia Department of Prisons
· www.phila.gov/prisons
8. A high-resolution image/logo will be provided to the awarded vendor for printing.
9. No substitutions to the specified cable casing, connectors, dimensions, length, attachment, printing, or other requirements shall be permitted without prior written approval from the Philadelphia Department of Prisons.
2. ARTWORK PROOF
A proof must be submitted to the Philadelphia Department of Prisons for review and approval prior to production and printing.
The vendor shall not begin production or printing until written approval of the artwork proof has been received.
3. DELIVERY
1. Delivery shall be made to the Philadelphia Department of Prisons at the location designated on the Purchase Order.
2. Delivery shall be completed within forty-five (45) days of approved artwork.
3. Delivery shall be complete and in accordance with the total quantity ordered.
4. No partial deliveries shall be permitted without prior written authorization from the Philadelphia Department of Prisons.
5. Shipping, freight, handling, and all delivery charges shall be included in the bid price. No additional shipping or delivery charges will be accepted.
4. COMPLIANCE REQUIREMENTS
The bidder shall provide pricing based on 1,000 multi-connector charging cables meeting all specifications contained herein.
IMPORTANT: Vendors shall ensure that all costs associated with the charging cables, printing, artwork preparation, proofing, packaging, shipping, freight, handling, and delivery are included in the submitted bid price.
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