JLTVCI-DRAFT-Statement Of Work.pdf

CONTINUATION SHEET

Statement Of Work - DRAFT

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Statement Of Work

1. INTRODUCTION

This Statement Of Work (SOW) defines the effort required to implement the Joint Light Tactical Vehicle Competitive Initiative (JLTVCI) program of the Defense Logistics Agency (DLA) Weapons Support.

By participating in the JLTVCI program and accepting/signing a Basic Contract, the Basic Contract Awardee is agreeing to supply the items ordered under the contract which are compliant with all terms and conditions of the Basic contract, its subsequent delivery orders, the JLTVCI SOW and all applicable laws and regulations.

1.1. Scope

The scope of this Joint Light Tactical Vehicle Competitive Initiative (JLTVCI) contract includes any fully competitive and/or limited source(s) DoD or DLA managed product, used by the DoD or the Federal Government to produce, repair or replace any item, or system, used on these Joint Light Tactical Vehicles. The Weapon System Designator Codes (WSDCs) within the scope of this contract include, but are not limited to: Army J8A, and the following Marine WSDCs: O0M United States Marine Corps (USMC) General Purpose Truck, O1M USMC Heavy Guns Carrier, O2M USMC Close Combat Weapons Carrier, and O3M USMC Truck Utility. The Federal Supply Classes (FSC) covering these items include, but are not limited to:

2010 Ship and Boat Propulsion Components 2510 Vehicular Cab, Body, and Frame Structural Components 2520 Vehicular Power Transmission Components 2530 Vehicular Brake, Steering, Axle, Wheel, and Track Components 2540 Vehicular Furniture and Accessories 2541 Weapons Systems Specific Vehicular Accessories 2590 Miscellaneous Vehicular Components 2805 Gasoline Reciprocating Engines 2815 Diesel Engines and Components 2910 Engine Fuel System Components, Nonaircraft 2920 Engine Electrical System Components, Nonaircraft 2930 Engine Cooling System Components, Nonaircraft 2940 Engine Air and Oil Filters, Strainers, and Cleaners, Nonaircraft 2990 Miscellaneous Engine Accessories, Nonaircraft 3020 Gears, Pulleys, Sprockets, and Transmission Chain 3030 Belting, Drive Belts, Fan Belts, and Accessories 3040 Miscellaneous Power Transmission Equipment 3110 Bearings, Antifriction, Unmounted 3120 Bearings, Plain, Unmounted 3950 Winches, Hoists, Cranes, and Derricks 3990 Miscellaneous Materials Handling Equipment 4010 Chain and Wire Rope

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hicle Cohicle Co eapons Suppoeapons Suppo participating in the JLTVparticipating in the JLT Contract Awardee is agreeing Contract Awardee is agree to compliant with all terms and condicompliant with all terms and condi e JLTVCI SOW and all applie JLTVCI SOW and all applicable lcable l ope ope pe of this Joint Light Tactical Vef this Joint Light Tactical V hicl y fully competitivy fully competitive and/or limited soe and/or l oD or the Federal Government ederal Go to prop hese Joint Light Tacticalint L Vehicles. Vehicles.

thin the scope of this contthe scope of this contract includract in Marine WSDCs: O0Marine WSDCs: O M United StateM Uni

1M USMC Heavy 1M USMC Hea Guns Carrier, O2Guns Carrier, O2 USMC Truck UtilUSMC Truck Utility. The Federal Sity. The Federal S ut are not limited to: imite al Components al Components ack Components ack

Statement of Work - DRAFT

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4130 Refrigeration and Air Conditioning Components 4210 Firefighting Equipment 4320 Power and Hand Pumps 4330 Centrifugals, Separators, and Pressure and Vacuum Filters 4710 Pipe, Tube and Rigid Tubing 4720 Hose and Flexible Tubing 4730 Hose, Pipe, Tube, Lubrication, and Railing Fittings 4810 Valves, Powered 4820 Valves, Nonpowered 4910 Motor Vehicle Maintenance and Repair Shop Specialized Equipment 5315 Nails, Machine Keys, and Pins 5325 Fastening Devices 5330 Packing and Gasket Materials 5340 Hardware, Commercial 5342 Hardware, Weapon System 5355 Knobs and Pointers 5365 Bushings, Rings, Shims, and Spacers 5430 Storage Tanks 5895 Miscellaneous Communication Equipment 5905 Resistor 5925 Circuit Breakers 5930 Switches 5935 Connectors, Electrical 5963 Electronic Modules 5970 Electrical Insulators and Insulating Materials 5985 Antennas, Waveguides, and Related Equipment 5995 Cable, Cord, and Wire Assemblies: Communication Equipment 5998 Electrical and Electronic Assemblies, Boards, Cards, and Associated Hardware 5999 Miscellaneous Electrical and Electronic Components 6150 Miscellaneous Electric Power and Distribution Equipment 6220 Electric Vehicular Lights and Fixtures 6350 Miscellaneous Alarm, Signal, and Security Detection Systems 6620 Engine Instruments 6625 Electrical and Electronic Properties Measuring and Testing Instruments 6650 Optical Instruments, Test Equipment, Components and Accessories 6680 Liquid and Gas Flow, Liquid Level, and Mechanical Motion Measuring Instruments 6685 Pressure, Temperature, and Humidity Measuring and Controlling Instruments 6695 Combination and Miscellaneous Instruments 7690 Miscellaneous Printed Matter 8145 Specialized Shipping and Storage Containers

1.1.1. All items within the scope of the solicitation may be ordered during the period of performance whether or not, they are listed in the solicitation and/or any subsequent contract.

1.1.1.1. Items are continuously being cleared technically, and having NSN numbers assigned to them, so any listing of potential NSNs/items is not the entire list of items that may be ordered through this procurement but are NSNs/items that are known at the time of solicitation.

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Pipe, Pipe, lves, Powerlves, Power

Valves, NonpoweValves, Nonpowe 10 Motor Vehicle Main10 Motor Vehicle Mai

5315 Nails, Machine Keys, a5315 Nails, Machine Key 5325 Fastening Devices 5325 Fastening Devices 5330 Packing and Gasket Material5330 Packing and Gasket Material 5340 Hardware, Commercial 5340 Hardware, Comme 5342 Hardware, Weapon System 5342 Hardware, Weapon System

355 Knobs and Pointers 355 Knobs and Poin 5 Bushings, Rings, Shims, and Spacers 5 Bushings, Rings, Shims, and Spacers torage Tanks cellaneous Communication Equipment ous Communication Equipmen or reakers reak ectrical es and Insulating Materials nd Insulating Materials and Related Equipment and Related Equipm emblies: Communication Equipment emblies: Communication emblies, Boards, Cards,ards, Card and Associated Haociated Ha ctronic Components mpone Distribution Equipment ion Equipment ty Detection Systems y Detection Systems and Testing Instruments and Testing Instrument s and Accessories

Motion Measuring Instruments ts ontrolling Instruments rdered durind he soli

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1.2. Objectives

The primary objective of this contract is for a contractor to provide support for the JLTV family of vehicles, as support continues to transition to DLA.

The secondary objective of this contract is to make awards to a pool of highly rated Basic Contract Awardees, who have undergone non-price and price evaluation using the solicitation’s evaluation factors. The solicitation’s evaluation factors are discussed in the solicitation. Delivery Orders will be competed among the highly rated Basic Contract Awardees for either long-term contract or fixed quantity purchase orders, depending on the need for the item.

These contracts will begin with a two-year base period and have the potential of three

(3) one-year option year periods, culminating in a potential of five (5) possible contract years.

1.3. Items Covered

Items covered by this SOW are generally cataloged under, but are not limited to, the following Federal Supply Classes (FSCs): 2010; 2510; 2520; 2530; 2540; 2541; 2590;

2805; 2815; 2910; 2920; 2930; 2940; 2990; 3020; 3030; 3040; 3110; 3120; 3950; 3990;

4010; 4130; 4210; 4320; 4330; 4710; 4720; 4730; 4810; 4820; 4910; 5315; 5325; 5330;

5340; 5342; 5355; 5365; 5430; 5895; 5905; 5925; 5930; 5935; 5963; 5970; 5985; 5995;

5998; 5999; 6150; 6220; 6350; 6620; 6625; 6650; 6680; 6685; 6695; 7690; and 8145.

1.4. Contractor Responsibilities

The Contractor shall:

1.4.1. Function as a source of supply for the population of items within the scope of the JLTVCI.

1.4.2. Contractors must deliver awarded items within required delivery timeframe.

1.4.3. Contractors must comply with the Quote Rate Metric found in the section of this SOW titled METRICS for the competed items/NSNs procured under this contract.

1.4.4. The Contractor shall institute a quality and inspection program that ensures the spare parts received from its vendors, subcontractors and suppliers are in strict accordance with the technical and quality requirements specified by the Government for the item.

1.4.5. The Contractor must maintain current certifications/approvals for the

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ndary ndary Contract AwContract Aw citation’s evaluacitation’s evalua the solicitation. Deliverthe solicitation. Deliv Contract Awardees for eithContract Awardees fo depending on the need for thedepending on the need for the

These contracts will begin withThese contracts will begin with a tw a tw ) one-year option year periods, ) one-year option year periods, culmculm vered ered y this SOW are generally cataloged uOW are generally cataloged upply Classes (FSCly Classes (FSCs): 2010; 2510; s): 2010; 25

0; 2930; 2940; 2990; 3020; 3030; 30; 2930; 2940; 2990; 3020;

4330; 4710; 4720; 4730; 4810; 4824330; 4710; 4720; 4730; 4810; 482

30; 5895; 5905; 5925; 5930; 5935;30; 5895; 5905; 5925; 5930; 5935; 5 5 6620; 6625; 6650; 6680; 6685; 25; 6650; 6680; 6685; 669669 opulation of items within the scopn the scop required delivery timefrad delive found in the fou Ns procur

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following throughout the life of the contract. Should a Contractor’s certification/approval status change during the life of the contract, the change must be reported to the Government within 1 business day.

1.4.5.1. System For Award Management (SAM)

1.4.5.2. United States/Canada Joint Certification Program (JCP) certification

1.4.5.3. DLA Enhanced Validation

1.4.5.4. NIST SP 800-171 assessment and score posted in the Supplier

Performance Risk System (SPRS)

1.4.6. Contractors shall perform all other responsibilities and tasks not listed under Section 1.3 Contactor Responsibilities but described in the entire solicitation.

2. MATERIAL AND MATERIAL MANAGEMENT

2.1. Items of Supply

The items of supply and requirements will be specified at the ordering level. Items throughout the life of the contract may change from Stock Support to Customer Direct Support, or Customer Direct Support to Stock Support. The prices offered at time of proposal are applicable for all methods of support.

2.2. Delivery Order Competitions/Procurement Methods

The two methods of procurement the Government will be utilizing to conduct delivery order competitions as part of the JLTVCI are listed below in the sections of this SOW titled Competing Future Purchase Orders (Section 2.2.1).

JLTVCI Procurement Methods:

1. Purchase Order (PO)

2. Rapid Ordering Catalog (ROC)

Please note, to be eligible to compete in future Fair Opportunity Actions, the Basic Contract Awardee must comply with the Quote Rate Metric found in the section of this SOW titled METRICS.

The Government currently anticipates the majority procurement actions taken as part of the JLTVCI Successor Project will be under the Rapid Ordering Catalog (ROC).

All items on a Basic Contract Awardee’s Price Evaluation List (PEL) that are determined fair and reasonable will populate the Basic Contract Awardee’s ROC.

When orders are awarded at or below the simplified acquisition threshold (SAT), the Government may rely on current ROC pricing and delivery schedules for award

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.4.5.4..4.5.4. NIST SPIST SP

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1.4.6.1.4 Contractors shall perfors shall perf

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ERIAL AND MATERIAL MANERIAL AND MATERIAL MAN

f Supply pply supply and requirements will be supply and requiremen spe fe of the conte con ract may change from nge from er Direct Support to Stock irect Support to Stock Support.Supp e for all methods of support. for all methods of support.

ions/Procurement Methods ions/Procurement Methods the Governmevernm nt will be utilizing to will be utilizing to VCI arCI are listed below in the sectione listed below in the section rs (Section 2.2.1). rs (Section 2.2.1).

unity Actions, the Baty Acti und in und the sect

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determinations, subject to modification based on evolving needs. Throughout the life of the contract and at the discretion of the contracting officer, items may be added to the ROC and the contracting officer will seek pricing and delivery terms from all Basic Contract Awardees. Additionally at the discretion of the contracting officer, updated pricing and delivery for existing ROC items may be requested from the Basic Contract Awardees. Basic Contract Awardees with existing ROC pricing and delivery terms may only submit better pricing and delivery terms, and all other Basic Contract Awardees may submit new pricing and delivery terms. Pricing determined to be fair and reasonable will be added to the Basic Contract Awardees’ ROC.

The Government reserves the right to issue individual, fixed-price Purchase Orders for one-time purchases. While the Government anticipates using these contracting methods less frequently than ROC awards, it may increase their use during the contract period at its discretion.

Solicitations/ Requests for Quote (RFQ)/ Fair Opportunity notices may contain multiple NSNs/items and/or JLTVCI Procurement Methods for administrative efficiency purposes at the Government’s discretion.

Unless otherwise noted in by the Government, for actions under the simplified acquisition threshold, delivery order award evaluations will be based on price and delivery in accordance with the terms in the fair opportunity notice/ RFQ. Since delivery is an evaluation factor, there may be an evaluation preference for offers of fewer delivery days than the number of delivery days requested by the Government.

The Government reserves the right to make awards to offerors quoting/offering a greater number of delivery days than requested.

For urgent actions of current and future items within the scope of the JLTVCI, the Contracting Officer may issue Solicitations/ Fair Opportunity notices/ RFQs with as little as a twenty-four (24) hour (or less) response period for offers. The Basic Contract Awardee is required to provide a response by the end of the response period to be considered for award.

Solicitations/ Requests for Quote/ Fair opportunity notices/ RFQs may be solicited using any of the following methods:

Fully-automated electronic systems such as the DLA Internet Bid Board System-*

(DIBBS).

Email.-** Telephone.

Any other method the Government determines appropriate.

*-Please note, Terms and Conditions noted in DIBBS/electronic system(s) Fair opportunity notices/ RFQ solicitations and Delivery Order awards that conflict

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s. Bas. Ba only submit bonly submit b wardees may submwardees may subm and reasonable will be and reasonable will b

The Government reserves theThe Government reserves the one-time purchases. While the one-time purchases. While the GG less frequently than ROC awards, iless frequently than ROC awards, i discretion. discretion.

tions/ Requests for Quote (RFQ)/ FaRequests for Quote (RFQ s and/or JLTVCI Procurement and/or JLTVCI Procureme Meth e Government’s discretion. e Government’s discre oted in by the Governin by the Government, for actioment, for a deliverelive y order award evaluations order award evaluat wi ith the terms in ith the terms in the fair opportunity the fair opportunity ttor, there may be an evaluatior, there may be an on prefon pref umber of delielivery days requested byvery days requested by t to make awards to offerors quotinke awards to offerors quotin requested. quested.

ms within the scope of the JLTVCI,ms within the scope of the JLTVCI, Fair OpportunFa ity notices/ RFQs withy notices/ RFQs with e period for offers. The Basic ContrBasic Contr nd of the response period to be period to be

RFQs may be soliciFQs ma d B

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with the Terms and Conditions of the JLTVCI Basic Contracts are not applicable.

**-For any Fair Opportunity notices/ RFQs/ solicitations issued via email. The Government reserves the right to issue the fair opportunity notice(s)/ RFQ(s)/ solicitation(s) via a single email addressed to all Basic Contract Awardees (eligible to compete) for administrative efficiency purposes.

2.2.1. Competing Future Purchase Orders

Purchase Orders (PO)

A competed purchase order is a request for a specific quantity of an item, potentially including fixed-quantity options, with delivery required within the timeframe specified in the purchase order.

Orders Exceeding the Simplified Acquisition Threshold: For purchase orders above the simplified acquisition threshold, the Request for Quote (RFQ)/solicitation will be issued to all Basic Contract Awardees for competitive bidding, unless the delivery order is set-aside for small business.

Split Awards: The government reserves the right to split awarded purchase orders between two competing Basic Contract Awardees.

DLA Procurement Process: A Purchase Request initiates the procurement process by outlining a requirement for DLA execution. The DLA contracting team will review the requirement and prepare the Fair Opportunity Notice/RFQ.

Orders under the Simplified Acquisition Threshold for items not priced in the ROC: RFQ’s for these items will be issued to all Basic Contract Awardees for competitive bidding, unless the delivery order is set-aside for small business.

Once the Government determines that there is a requirement, the Contracting Officer shall provide a fair notice of the intent to make a purchase, including a clear description of the supplies to be delivered or the services to be performed and the basis upon which the selection will be made to all contractors offering the required supplies or services under the multiple-award contract; and afford all contractors responding to the notice a fair opportunity to submit an offer and have that offer fairly considered. The information to be included in the Fair opportunity notices/ RFQs and may include the following:

a. A notice of the intent to make a purchase.

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Purchase Orders (POrdeD A competed purchase ordpeted purchase ord potentially including fixed-qpotentially including fixed-q timeframe specified in the purctimeframe specified in the purc

Orders Exceeding the Simplifiedrders Exceeding the Simpl above the simplified acquisition above the simplified acqu (RFQ)/solicitation will be issued to(RFQ)/solicitation will mpetitive bidding, unlee bid ss the delivere deliver ess.

The government reserves the right tThe government reserves the right t n two competin two competing Basic Contract Awng Basic Contract Aw cess: A PurchaseA Pur Request initiates tRequest initiates t equirement for DLA execution. Theuirement for DLA execution. Th ew the ew the requirement and prepare the Frequirement and prepare the F ion Threshold for items not priced inot priced i be issued to all Basic Contract c Contract s the delivery order is set-asidey order is set-aside ment, the Contmen urchase, s to

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b. A clear description of the supplies/item to be delivered including quantity, or services to be performed per order. The quantity for items purchased per order may be increased by a percentage (%) to allow for quantity downward adjustments. Any adjustments will be explained in the RFQ. The Fair Opportunity Announcement/RFQ may also request quantity range pricing, at the discretion of the Government.

c. An outline of the evaluation procedures that will be used in making the award decision, including but not limited to price only, full trade-off, or Lowest Price Technically Acceptable (LPTA) procedures.

d. The anticipated order window.

e. For definite quantity awards (without options), the applicable Basic Contract Awardee’s ROC pricing and delivery terms may be evaluated for award at the discretion of the Government.

An order may be manual or electronic at the Government’s discretion.

Once a purchase order awardee is selected, the Government may not issue orders immediately, and may delay the order until accounting information is received.

Rapid Ordering Catalog (ROC)

The Government may add, delete or update items on the ROC during the period of performance. The ROC will include pricing and delivery information from competing Basic Contract Awardees. When a Fair Business Opportunity is issued to add pricing to the ROC of a Basic Contract Awardee, all other Basic Contract Awardees will be solicited. The Contracting Officer will:

a. Identify items to be added to the ROC and the Contracting Officer will make a scope determination for each item prior to issuing an RFQ. Period of performance for items added to the ROC may be up to 5 years or the remaining life of the contract.

Once an item is determined within scope, the Contracting Officer may conduct market research or issue a Fair Business Opportunity/RFQ to all Basic Contract Awardees. The RFQ will have a clear description of the supplies/item to be delivered including quantity (quantity range pricing may also be requested at the discretion of the Government), or services to be performed per order.

b. Review the information submitted by each Basic Contract Awardee and

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e. For definite quantity awardor definite quantity awa Contract Awardee’s ROC priContract Awardee’s ROC for award at the discretion of thefor award at the discretio may be manual or electronicmanual or electronic at the Gat the e order awardee is selecteorder awardee is selected, the Govd, t may delay the order unmay delay the order until accountingtil accounting g (ROC)

A lete or updae or u te items on the ROC durte items on the ROC du nclude nclude pricing and delivery informapricing and delivery informa

s. When a Fair Business OpportuniWhen a Fair Business Opportuni

Basic Contract Awardee, all other BBasic Contract Awardee, all other B Contracting Officer will: :

nd the Contracting Officer will cting Officer will prior to issuing an RFQ. Pissuing may bey be up to 5 years up ing

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make an award decision.

If a quote is technically acceptable and the price is determined fair and reasonable by the Contracting Officer, the Contracting Officer will add the item to the Basic Contract Awardee’s ROC and the ROC pricing and delivery may also be placed in the DLA automated system to enable future orders in a streamlined manner by DLA or any other delegated ordering office. The Basic Contract Awardee will be notified when an item is added to its ROC.

The Government may accept ROC pricing and delivery terms from more than 1 Basic Contract Awardee per item. Orders placed against ROC pricing may be manual or electronic at the Government’s discretion.

Individual Delivery Order awards for a specific item based on ROC pricing and delivery terms may be made to more than one Basic Contract Awardee throughout the life of the contract based upon the Government’s evolving needs, and/or changes to ROC pricing and delivery terms.

Prices within the ROC may be utilized for expedited ordering by DLA Weapons Systems or any other delegated ordering office.

For requirements under the simplified acquisition threshold, all Basic Contract Awardees were afforded an opportunity to submit pricing and delivery under its ROC. Consequently, the Contracting Officer may elect not to contact each Basic Contract Awardee and may utilize the information provided in the ROC to select a delivery order awardee as permitted by FAR 16.5.

2.3. EDI

Order placement will be by Electronic Data Interchange (EDI) transmissions in accordance with ANSI X12 Standards through a registered Value-Added Network (VAN). Issuance of an EDI transmission or email notification from the Contracting Officer constitutes a binding order. Manual Delivery Orders may be issued for items requiring first article testing, Government-furnished tooling, or for other special or unique requirements or as determined necessary by the Government. The Contractor is required to commence performance upon receipt of a binding order.

In general, the process will work as follows:

The Government customer will submit requisitions, requisition follow-ups and requisition cancellations to DLA Weapons Support. The customer requirements will then be forwarded to the Contractor via a Delivery Order issued from the Government’s computer/electronic system that will be formatting (translating) the Government requisitions into the appropriate EDI transaction set. The Contractor shall provide real so be pso be p streamlinedstreamlined Contract AwaContract Awa

The Government mnme Basic Contract Awardentract Awarde manual or electronic at thor electronic at th

Individual Delivery Order awarIndividual Delivery Order awar delivery terms may be made to moerms may be made to m hroughout the life of the hout the life of t contract bantrac or changes to ROC pror changes to ROC pricing and deliicing a hin the ROC may be utiliROC zed for exped for exp ny other delegather ted ordering office. d ordering offic under the siunder the simplified acquisition thremplified acquisition thre ded an opportunity toded an opportunity t submit pricingpricing e Contracting Officer may elect ing Officer may elect notnot y utilize the infothe i rmation provided in mation provided in ermitted by FAR 16.5. mitted by FAR 16.5 change (EDI) transmissions in ns in istered Value-Added Network ed Network fication from the Contracting the Con ers may be issued for item be issu or for other special r for oth ment. The Conmen r

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time shipping status corresponding to the customer's requisition using an appropriate transaction set.

The following EDI transactions sets will be used:

EDI 850 (Purchase/delivery order) EDI 856 (Shipment notice manifest) EDI 997 (Functional acknowledgement)

The priority code and Required Delivery Date (RDD) will be identified on each individual delivery order. The Contractor has successfully filled a customer direct delivery of a CONUS demand when, after receipt of a delivery order, the Contractor has delivered the items to the designated customer location within the Government requirement delivery set forth at the order level. The Contractor has successfully filled a customer direct delivery of an OCONUS/FMS demand when, after receipt of a delivery order, the Contractor has delivered the items to the designated Containerization Consolidation Point (CCP), for those items not part of the FDT program. Delivery locations will be included on each delivery or purchase order. All shipments by contractors will be to CONUS, Hawaii, Alaska, or Canada. Partial deliveries are allowed but shall not constitute compliance with the delivery requirement.

2.4. Technical Data Package (TDP) Receipt Instructions

TDPs will be accessible through cFolders. SAFE TDPs access: Email the completed and signed NDA, along with a copy of your company's CAGE verification in the System for Award Management (SAM) to DLA.Land.and.Maritime.Non-Disclosures@dla.mil cFolders: Companies must have access to cFolders to obtain the TDPs. Companies may have to submit an additional NDA(s) within cFolders in order to access all files.

Additionally, to view TDPs where the item requires export control, companies are required to have Export Control/ Joint Certification Program (JCP) access and possess DLA Enhanced Validation. DLA Enhanced Validation is an additional approval by the DLA Controlling Authority that is required in addition to JCP certification. Additional information regarding DLA Controlling Authority Approval can be found at the website below.

https://www.dla.mil/Logistics-Operations/Services/JCP/#hq-dla-enhanced-validation-dev cFolders POC: Mailbox: DSCC ProdDataCustSvc (DSCC) (dscc.proddatacustsvc@dla.mil)

2.5. Quality Requirements

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850 (P850 (P DI 856 (ShipDI 856 (Ship

EDI 997 (FunctioEDI 997 (Functio

The priority code and RequThe priority code and individual delivery order. Theindividual delivery order. The delivery of a CONUS demand whdelivery of a CONUS demand wh delivered the items to the designateddelivered the items to the designated uirement delivery set forth at uirement delivery set fo the orthe or mer direct delivery of delivery of an OCONUS/FNUS

Contractor has ntractor has delivered the itemsdelivered the it on Point (CCP), for those itemsn Point (CCP), for those it not p be included on each delivery on each d or purc e to CONUS, Hawaii, AlNUS aska, or Caska, or Ca constitute compliance with the delinstitute compliance with the e (TDP) Receipt Instructions e (TDP) Receipt Instr cFolders. SA SAFE TDPs access: EmFE TDPs access: Em your compaompany's CAGE verification CAGE verification

Land.and.and.Maritime.Non-Disclosuresnd.Maritime.Non-Disclosure

Fololders to obtain the TDPs. Compaders to obtain the TDPs. Compa Folders in order toF ld i d t access all files. files.

es export control, companies are anies are Program (JCP) access and possess ess and possess is an additional approval by thonal approval by th JCP certification. Addititificati can be found at thean be f nc

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2.5.1. Additional Higher-Level Quality/Quality Requirements

The Contractor shall institute a program that ensures the spare parts received from its vendors, subcontractors and suppliers are in strict accordance with the technical and quality requirements specified by the Government for the item.

The contractor shall comply with the higher-level quality standard ANSI/ISO/ASQ(E) Q9001 American National Standard, Quality management systems.

The Government shall have access to the contractor's quality manual at the contractor's facility at any time. The Government has the right to audit and/or examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, and documents including records determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes. The documentation can be in any form or type of medium and software.

The Government has the right to audit, examine and test hardware used for quality management, test or inspection. The Government's audit and/or examination may be on the premises of the contractor or supplier, to the extent practicable, at all places and times. The Government’s audits and/or examination of the contractor’s quality management system, inspection system and quality management system documentation will be conducted in a manner that will not unduly delay the contract work. The Government's audit and/or examination, whether exercised or not, does not relieve the contractor of the obligations under the contract.

If the Government performs audits and/or examinations of the contractor’s quality management system, inspection system, quality management system documentation and test hardware used for quality management, test or inspection on the premises of the contractor or a subcontractor, the contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

The Government’s right to audit and/or examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, documents including records determined by the contractor to be necessary to ensure the effective planning, DRAFT

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systems.

The Government shallrnment shall contractor's facility at antor's facility at anyy examine the contractor’s quaexamine the contractor’s qua quality management system doquality management system do a quality policy, documented qualpolicy, documented qua rocedures and records required by thdures and records required uments including records determinedments including records de the effective planthe effective planning, operation anning ation can be in any form or type of mn be in any form or type of nt has the right to audit,has the right to aud examine anexam nt, test or inspectint, test or inspec on. The Governmn. Th on the premises of the on the premises of th contractor or ctor or and times. The Government’s . The Government’s audaud management system, inspection systment system, inspection syst tation will be conducted in a manneion will be conducted in a manne

The GThe Government's audit anovernment's au d/or examor exam elieve the contractor of the obligatiolieve the contractor of the obligatio xaminations of the contractor’s ontractor’s quality management system agemen management, test or inspement, t the contractor shall fe contra e in contract pe in ient perf

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operation and control of its processes will be limited to the contractor’s facility, and also to suppliers facilities that provide products and/or services valued over twenty (20%) of the delivery order total cost.

Under all circumstances, regardless of the source of supply, all products shall conform to the most recent technical requirements as defined by the Government.

Further, unless otherwise provided by the contract by the Contracting Officer, the Contractor shall:

a. Establish suppliers' parts qualifications, accomplish supplier delivery and quality performance reviews, and evaluate processes to ensure 100% quality compliance.

b. Ensure that its vendors, suppliers and subcontractors comply with all applicable QPL and QML requirements, as specified by government technical requirements.

c. Ensure that its parts vendors, suppliers and subcontractors incorporate a system for obtaining, handling and supplying Original Equipment Manufacturer (OEM) certified parts, and that such system is included in contractual instruments with vendors, subcontractors and suppliers throughout the entire supply chain.

d. Ensure that its parts vendors, subcontractors and suppliers establish and maintain a system or processes that will provide clear traceability to the actual manufacturer of the parts.

e. The Contractor shall establish and maintain a process for inspection of incoming supplies for compliance with contract requirements. In addition to any physical inspections, the Contractor shall ensure that all certifications and traceability documents will be available to DLA for review, as needed. The Contractor shall conduct periodic audits or reviews of the quality assurance processes and procedures of its vendors, subcontractors and suppliers, and shall monitor its vendor qualification process on a continuous basis. Additionally, the Government reserves the right to review the Contractor's quality processes. The Contractor shall require subcontractors to adhere to the ISO 9004:2000 Quality Management Principles.

2.5.2. Production Acceptance Test

When required by the order, the contractor shall perform production acceptance testing in accordance with the applicable technical documents and the test requirements specified in the delivery order to ensure all of the production units

DRAFT

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a. Establish suablis quality performality perform quality compliancquality complianc b.b. Ensure that its vendors, Ensure that its vendors, applicable QPL and QML pplicable QPL and QML technical requirements. technical requirements.

Ensure that its parts vendors, supplEnsure that its parts ve stem for obtaining, handling aobtaining, handling and supnd sup ufacturer (OEM) certified parts, aurer (OEM) certified parts, and ual instruments with vendoral instruments with vendors, subco the entire supply chain. the entire supply chain.

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The Cont Q

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are in compliance with the technical requirements set forth in the applicable technical documents. The Government has the right to perform an inspection at any time during normal business hours with a contractor quality representative present. Equipment and facilities required for inspection and testing shall be the contractor’s responsibility. The contractor shall obtain written approval from the Government for utilization of testing facilities other than the primary production testing facility prior to the commencement of any acceptance tests, and shall notify the Government, in writing, of the scheduled test(s), in accordance with FAR 52.246-2, to allow Government representatives to witness and verify inspection and test.

2.5.3. Contractor Performed First Article Testing (FAT)

When required by the order or the Government, the contractor shall perform FAT in accordance with FAR 52.209-3 and any applicable solicitation and/or delivery order clauses/provisions and/or any applicable drawing/specification.

a. A FAT waiver can be requested by the contractor and would be evaluated by the product specialist of record.

2.6. Substitutions or Changes

Items within the scope of this initiative may be ordered during this action’s period of performance.

2.6.1. Addition or Deletion of Items; Changes or Substitution

Changes in, or substitution for, any item(s) specified to support the weapon system may be made only in accordance with the provisions and limitations set forth in this contract. The Contractor shall furnish items under this contract in strict accordance with the technical requirements specified in the Basic Contract, delivery order(s) and/or Product Item Description (PID) for each individual items. The Contractor shall not make any changes to, or substitutions for, any added item, except as may be authorized or approved by the Military Service having configuration management and/or technical responsibility for the added item, (collectively referred to as the "Engineering Support Activity" or "ESA").

(However, should a replacement National Stock Number (NSN) be issued by Defense Logistics Information Service (DLIS) for an item, the Contractor is authorized to obtain the replacement NSN prior to the update of the contract schedule, if the item is needed.) The ESA will review proposed changes or substitutions to determine whether the proposed alternate or substitute part complies with material and design requirements of the specified item, as well as the item's requirements for form, fit, function, interchangeability and interface.

The Contractor shall, upon request, provide a complete Source Approval Request

DRAFT

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A FAT waiver can be requested by tA FAT waiver can be r the product specialist of record. duct specialist of record.

anges nges s initiative i iti ti may be ordered during thmay be ordered during th ms; Changes or Substitution ; Changes or Substitution item(s) specified to em(s) specified to support the weasupport the wea ce with the provisions and limitationvisions and limitation ll furnish items under this contract icontract i ments specified in the Basic Contrace Basic Contrac on (PID) for each individual each ind s to, or substitutions for, aubstitu by the Military Sery the M onsibility for tons

Activity N)

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(SAR). The requirements to submit a Source Approval Request are provided in an attachment to this solicitation.

2.7. Alternate Products for Specific Part Numbered Items

The Contractor shall provide material from sources of supply in accordance with the Government technical requirements for the respective National Stock Number (NSN) and/or as prescribed in the contract and/or the contract’s subsequent delivery orders and/or PID, packaging, and markings.

Except as provided herein, the Contractor shall provide the exact product when the item or product is identified in the PID by the Commercial And Government Entity (CAGE) Code, Name, and Part Number of a Specified Manufacturer or other entity, or by the CAGE Code, Name, and Part Number of Specified Manufacturer or other entity, as modified by additional requirements in the PID. Within seven (7) days of the Contracting Officer's written request, the Contractor shall provide evidence that items furnished under the contract are Exact Products. Such evidence must be sufficient to provide traceability of the product delivered/or to be delivered under the contract to the exact product source.

2.7.1. The Contractor may make recommendations for Alternate Products for a specific item; however the alternate product may not be considered for evaluation for the basic award or the immediate requirement/action at the discretion of the Government.

Alternate offers may be evaluated following the Alternate Offer process located in the Solicitation and/or any other process the Government determines appropriate to evaluate the Alternate Offer. If the alternate is approved, at that time it will be determined if a re-solicitation of that NSN/ item/ basic award and/or immediate requirement/action needs to take place amongst the pool of awardees solely at the discretion of the Government.

If the Alternate Offer is approved, the award of the Alternate Offer item may be made for the basic award or the immediate requirement/action without re-solicitation of the basic award or the immediate requirement/action solely at the discretion of the Government.

The Contractor may submit a complete Source Approval Request (SAR) to the Contracting Officer to have its Alternate Offer item approved. Alternate Offer technical data packages or Unsolicited Offer (SAR) packages must be submitted electronically. Electronic packages may be submitted as follows:

a) email attachment up to 10 megabytes single unzipped attachment (.pdf format), b) compact disk unencrypted, or c) in cases of extremely large packages arrangements may be requested by contacting the Alternate Offer tractortractor rnment technrnment techn d/or as prescribed d/or as prescribed and/or PID, packaging, and/or PID, packagin

Except as provided herein, thExcept as provided herein, th or product is identified in the PIDor product is identified in the PID Code, Name, and Part Number of aCode, Name, and Part Number of a

AGE Code, Name, and Part NumberAGE Code, Name, and Part Number fied by additional requirements in thditional requirements in ting Officer's written Officer's written request, the Cost, th under the contract are Exact Producnder the contract are Exact ability of the prability of the product delivered/or tooduct de urce.

r may make recommendations for may make recommendatio wever the alternate product may nowever the alternate product may no sic award or the sic award or the immediate requirimmediate requir nment.

uated ed following the Alternate Offefollowing the Alternate Off or any other process the Governmeor any other process the Governme e the Athe Alternate Offer. If the alternlternate Offer. If the altern mmined if a re-solicitation of that Nsolicitation of that N uirement/action needs to take placo take plac discretion of the Government. Government.

the Alternate Offer item ernate O uirement/action withement/ rement/actionrem

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Monitor at DSCCAO-SAR@DLA.MIL mailbox. A complete SAR consists of eligible copies of all drawings, specifications, standards, or other data necessary to describe clearly the characteristics and features of the Alternate Product proposed or recommended. The SARs submitted shall be in accordance with the requirements of the Source Approval Handbook(s) published by the applicable Military Service's ESA. Contact the Alternate Offer Monitor at DSCCAO-SAR@DLA.MIL for a copy of the handbook.

2.7.2. If the Alternate Product proposed or recommended by the Contractor was previously furnished to the Government or was otherwise previously evaluated and approved but has not been entered into the PID, the Contractor shall provide the contract and/or solicitation number under which the product was furnished or approved. If the product was furnished or was evaluated and approved by an Activity other than DLA Weapons Support, the Contractor shall furnish the name of the Activity and shall provide all pertinent documentation relating to the submission and approval.

2.7.3. Any proposed Alternate Product which represents a "reverse engineered" Exact Product may be considered for evaluation, provided the Contractor furnishes a complete TDP related to both the Exact Product and the Alternate Product resulting from the reverse engineering effort. The Contractor shall provide documentation reflecting samples which manifest the markings of the manufacturer or other entity whose Exact Product is identified in the PID, as well as documentation as to the number of samples that were examined, the process/logic used in the reverse engineering process, and all raw data, including, but not limited to, measurements, lab reports, and test results, used in the preparation of the TDP for the reverse engineered item. The Contractor shall also provide evidence that there shall be no degradation of fit, form, function, and/or interchangeability/interface, and that life cycle and reliability analyses have been performed with positive results.

2.7.4. Regardless of the method by which the Contractor supports the recommended Alternate Product, the Contracting Officer may consider only those recommended products that will result in sufficient cost savings.

Generally, Alternate Products may not be considered if the cost of evaluation will exceed the potential for savings. Included in the assessment will be the cost to evaluate at DLA Weapons Support and the cost to evaluate at the

ESA.

2.7.5. The Contractor will be notified as soon as practicable after receipt of an Alternate offer if the Alternate Product is acceptable. Unless and until approval of an Alternate Product is conveyed to the Contractor in writing, the Contractor shall furnish only "EXACT PRODUCTS" under the contract.

DRAFT

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previously furnishefur evaluated and approvand approv shall provide the contracrovide the contrac was furnished or approved.was furnished or approved.

and approved by an Activity oand approved by an Activity o Contractor shall furnish the namor shall furnish the nam ertinent documentation relating ent documentation relatin to roposed Alternate Product which rroposed Alternate Pro oduct may be considered for evaluaay be considered for evalu complete TDP related to both the Eplete TDP related to both th ng from the reverse engig from the reverse engineering efnee tation reflecting sampletation reflecting samples which ma other entity whose Exact Product other entity whose Exact Product on as to the he number of samples thanumber of samples tha he reverse erse engineering process, anengineering process, an measurementeasurements, lab reports, and tes, lab reports, and te or the reverse engineered item. Thor the reverse engineered item. Th ence that there shall be no degradance that there shall be no degrada eabilitea y/interface, and that life cycace, and that life cyc d with positive results.

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2.8. Quality Problems with Parts Supplied by the Contractor

Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with the requirements of the contract and its delivery orders. When quality problems occur for parts supplied by the Contractor, the customer should notify DLA’s product assurance specialist of record. The product assurance specialist of record will notify the DLA Weapons Support Contracting Officer of the designated quality discrepancies. The Government may reject nonconforming supplies with or without disposition instructions and may require reimbursement, repair, or replacement of the rejected parts. The Contractor shall accept the return of any item that has been determined to be nonconforming to the requirements of the contract and shall replace nonconforming items with items that conform to contract requirements. If the materiel delivered to the customer under this contract does not meet quality requirements and the Government has already made payment to the Contractor, the Government may withhold the cost from subsequent payments made to the Contractor.

The Government will not reject parts without disclosing the nonconformance or requirement for repair, as well as disclose the corrective action taken.