JLTVCI - DRAFT - Section L – Continued – SPE7LX-25-R-0021

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

INSTRUCTIONS TO OFFERORS - PROPOSAL INSTRUCTIONS

L.1. PROPOSAL SUBMISSION:

L.1.1. Introduction: This section contains general proposal submission instructions as well as specific proposal requirements for the JLTVCI. The Government intends to award multiple contracts from this solicitation.

L.1.2. General: The proposal shall be presented in sufficient detail to allow the evaluation of the offeror’s response to the requirements of the Request for Proposal (RFP). The Government will not assume the offeror possesses any capability, understanding, or commitment not specified in the proposal.

L.2. General L.2.1.1. The offeror shall provide information by addressing each Factor in the format and sequence identified below. The offeror shall provide information in sufficient detail to allow the Government to make a best value assessment of the offerors capability to support the evaluation criteria. The offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal. The offeror should thoroughly read and understand the terms and conditions contained in the solicitation.

The offeror shall submit a proposal that clearly and concisely describes and defines the offerors response to the objectives/requirements contained in the RFP. In order to receive full consideration, the offeror is encouraged to ensure that the information provided within its proposal is factual, accurate and complete.

L.2.1.2. The offeror shall assume that the Government has no prior knowledge of its facilities and experience, and that the Government will base its evaluation on the merits and content of the information presented in the offerors’ proposal. The proposal shall not simply restate or rephrase the Governments requirements, but rather provide a convincing rationale explaining how the offeror intends to meet these requirements.

L.2.1.3. Each large business offeror shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR 52.219-9. This plan shall be incorporated into any resultant contract in reference to the RFP.

L.2.1.4. If the offeror does not understand the instructions contained herein, written notification should be provided to the Contracting Officer for clarification twenty-five (25) days prior to the deadline for the receipt of proposals to get an answer in time to meet the deadline. The Government will publish the questions asked and the answers given and distribute them to all prospective offerors.

L.2.1.5. If the offeror takes exception to any of the solicitation terms, the offeror shall include a list setting out the exceptions. Exceptions to any terms and conditions of the RFP may make the proposal unacceptable.

L.2.1.6. In order to be considered for an award, proposals must be submitted in four (4) volumes in accordance with the instructions of the solicitation.

DRAFT

ovide informovide inform eror shall provide eror shall provid essment of the offerors essment of the offerors g adequate documentatig adequate documentati read anread and understand thed understand the posal that clearly that clear and connd c rements contained in ements contained the t the information nfo provideovide vernment has no prior knnt has no prior kn ts evaluation on the meraluation on the mer e proposal shall not simpproposal shall not simp vincing rationale explaininncing rationale explainin ss Subcontracting Pcontr rated into anyated

Volume 1 shall consist of the Technical Proposal, which must be devoid of all reference to cost or price.

Proposals will be screened for price information in the technical proposal and if contained, the pricing information will not be considered, removed from the proposal and will not become part of any subsequent contract that is awarded.

Volume 2 shall consist of the Past Performance Proposal (as stated below, Volume 2 is not required if the offeror is not submitting “Other Past Performance Information”).

Volume 3 shall consist of the Small Business Participation Commitment Document (SBPCD) and of the Subcontracting Plan (for Other-than-small-businesses only).

Volume 4 shall consist of the Price Proposal (PEL Attachment 1 spreadsheet), including delivery (delivery tab on NSN data Attachment 2), and Surge response (Attachments 5 and 10).

L.2.1.7. The offeror shall include a completed and signed copy of the RFP, and all amendments.

L.2.1.8. Volumes 1 through 3, shall be in delivered in PDF files.

Volume 4 shall be delivered through the provided excel files in Attachments 1, 2, and 10. Attachment 5 (CAP) shall be provided as a PDF.

PDF pages should not exceed 8-1/2 inches in width by 11 inches in length with at least one-inch margins on all sides, using a font with a 12 point size type or larger for all body text. Text used in graphics is at the discretion of the offeror but should maintain a legible font and size. Graphics must be able to be printed and copied in pure black and white (no color). Pages shall be consecutively numbered. Each page of the proposal should be affixed with the following legend: Source Selection Information (See FAR

2.101 and 3.104). Additionally, the top and bottom of each page should be marked “CUI”. The offeror shall not submit information in its proposals that is considered Classified. Proprietary markings are permitted.

L.2.1.9. Unless otherwise noted by the offeror in section 12 on page 1 of the solicitation, all offers are valid for 180 days after the closing date of the solicitation. The Government intends to make more than one contract award. The Government will process late submissions of proposals in accordance with FAR 15.

L.2.1.10. Offer submittal instructions are found in Section A of the solicitation.

The entire proposal must be received by the solicitation closing date and time.

The proposal will be considered on time only if the entire proposal is received prior to the solicitation closing date and time.

L.3. TECHNICAL PROPOSAL (VOLUME 1)

L.3.1. The technical proposal shall not exceed thirty (30) pages. The page count will be made by counting the pages from left to right, consecutively. Pages that exceed the page limitation will not be evaluated.

Each paragraph shall be separated by at least one blank line. Any and all annexes, documentation and attachments that are submitted by the offeror will count against the page limitations. The following will not count against page limitations: table of contents pages, cross-referencing pages, acronym lists, and

DRAFT

e a coe a co gh 3, shall gh 3, s be in de in ered through ered through the providethe provide a PDF. a PDF.

/2 inches in width by /2 inches in width b 11 oint size type or ze t larger foger fo maintain a legible font aaintain a legible fon e (no coe (no color). Pages shall blor). Pages shall b he h following legend: Souowing legend: Sou om off each page should each page should considered Classified. Pronsidered Classified. Pr on page 1 of the solicitatthe solicitat Government intendnmen s of proposalsof pr page dividers. Fold outs are not allowed. A fold out is defined as anything that does not fall within the parameters of 2.1.8.

L.3.2. The Technical Proposal shall address each element outlined below. Information provided by the offeror should enable the Government to determine whether the offeror can meet the minimum requirements of the solicitation. The offeror is responsible for including sufficient details to permit a complete and accurate evaluation strictly from a technical standpoint. The proposal shall be detailed and clearly stated to allow an assessment by the Government without the need for additional clarification.

L.3.3. The offeror shall provide a proposal that provides the information listed below, in the order listed below.

1. A management and organizational structure that demonstrates the offeror has the current or planned capabilities to assure performance of the requirements.

2. The offeror’s plans to meet the Government’s product requirements identified in Sections 2 and 3 of the Statement of Work (SOW) in Section C of this solicitation.

a. The contractor shall cite what section/subsection/sub-subsection of Section 2 and 3 of the SOW they are addressing.

b. The offeror shall demonstrate its technical capability by discussing in its technical proposal the plans, methods, and procedures for fulfilling the technical requirements described in Section 2 and 3 of the SOW.

c. The offeror shall provide evidence demonstrating a clear understanding of the requirements, to include the scope and complexity of the work.

d. The proposed approach shall be well-defined and logical and include the methodologies and processes that can successfully meet the objectives.

e. As required in the SOW, each Basic Contract Awardee is required to quote on a minimum percentage of RFQ/RFPs. This percentage will be referred to as the Quote Rate (found in Section 3 of the SOW). All offerors shall describe their plan to meet the Quote Rate metric found in Section 3 of the SOW.

Please note by submitting an offer for this solicitation, the offeror is agreeing to supply items that are compliant with all terms and conditions of the solicitation, any subsequent basic contract, any subsequent delivery orders, the JLTVCI SOW and all applicable laws and regulations.

L.4. PAST PERFORMANCE (VOLUME 2)

L.4.1. Past Performance will be assessed based on the information obtained from the Supplier Performance Risk System (SPRS) for each offeror. The Government may also consider general trends of a vendor in the areas of on-time delivery, quality and/or overall performance that may not be reflected in SPRS for each offeror from various other sources such as, contracting agency experience with the contractor, previous contract history available from DCMA, Vendor Performance History (VPH), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting

DRAFT

assurassur ns to meet the Gons to meet the G ment of Work (SOW) in Sment of Work (SOW) in S ctor shall cite what sectiotor shall cite what sectio are addressing. addressing.

monstrate its technical carate its technical ca hods, and procedures foods, and procedure

3 of the SOW. 3 of the SOW.

ce demonstrating a clear emonstrating a clear and complexity of the woand complexity of the wo ned and logical and includnd inclu objectives. .

dee is requiree i will be

System (eSRS), current Joint Light Tactical Vehicle Competitive Initiative (JLTVCI) Contract Performance, interviews with Program Managers or Contracting Officers/Officials, etc..

If negative information from sources other than SPRS or the contracting agency’s own experience (including VPH, CPARS, eSRS, current JLTVCI Contract Performance, interviews with Program Managers or Contracting Officers/Officials, and/or other performance tracking systems) impacts the evaluation, the affected offeror will be given the opportunity to discuss that information.

Supplier Performance Risk System (SPRS):

SPRS provides past performance information. The sources of data include: the Department of Navy’s Product Data Reporting and Evaluation Program (PDREP), the Army's Logistics Modernization Program - Virtual Contracting Enterprise Reporting and Delinquency System (LMP-VCERADS), the Air Force’s JO18 (Delivery) and GO21 (Deficiency Reporting Information System), the Joint Deficiency Reporting System (JDRS) for joint Services aviation PQDRs, and DLA’s Supplier Relationship Management (SRM).

See DLAD PROC Note L08, Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations, for additional information. For further details concerning SPRS classification calculations and contractor data challenge procedures, see user guides under References at https://www.sprs.csd.disa.mil.

L.4.2. Other Past Performance Information:

The offeror may provide past performance information, as follows, for consideration along with the offeror’s ratings/rankings from automated systems, in evaluating past performance:

(a) A list of up to three (3) contracts, commercial or government, performed within the past two years, for the same or similar items. The offeror shall provide or include a point of contact (POC), address, telephone number, an average dollar amount of the contract per annum, the period of performance, and a sample listing of the items provided for under the commercial contracts. For any government contracts, provide the government agency, a POC, telephone number, appropriate contract number, estimated dollar value of the contract, period of performance, and a sample listing of the items provided. The Government reserves the right to limit the number of references it decides to contact.

(b) A listing of any “problems” or discrepancies (includes shortages, overages, damages, defects, or misshipments, etc.) experienced within the past year for the contracts or customers reported in reference to paragraph a. Include a brief description of how these problems were addressed and remedied.

(c) Supplying “Other Past Performance Information” is optional. If an offeror chooses not to submit “Other Past Performance Information”, the offeror is not required to submit Volume 2.

(d) The Past Performance Volume should not exceed ten (10) pages.

L.5. SMALL BUSINESS PARTICIPATION (VOLUME 3)

L.5.1 All other than small business offerors shall provide a Small Business Participation Commitment Document (SBPCD) substantiating how it will meet the small business participation requirements. The extent of participation of small businesses and other socio-economically disadvantaged small businesses or entities will be measured as a percentage of the total anticipated effort.

DRAFT

se of Supplise of Suppl al information. Foal information. F allenge proceduresallenge procedure , seeee sa.mil. sa.mi

Information: mation:

mance informatioe in n, as foas fo ted syd systems, in evaluatinms, in evalua rcial or government, perfrcial or government, perf provide or include a poinde or include a poin e contract per annum, thcontract per annum, th he commercial contracts.e commercial contracts.

one number, appropriateopriate ce, and a sample listing omple listing o ber of references it refere verage

To receive consideration for award, the other than small business offeror shall provide a SBPCD that maintains a minimum of forty percent (40%) of its total contract dollars for each contract year to small business. Small business participation is the collective small business participation from any type of small business or subcategory small business. Work self-performed by a small business basic contract holder will be credited towards the required forty percent (40%) small business participation.

The SBPCD shall include the name of the company and type of services or supplies they will provide, their small business and socio-economic size standard, the signed commitment document the organization has with the offeror, and the percentage of work that will be performed when using the small businesses to ensure the required forty percent (40%) small business participation will be met. The plan shall include the organization’s commitment to ensuring that forty percent (40%) is maintained through bi-annual size standards checks with its vendors.

Other-than-small-business offerors shall provide substantiating documentation on your organization’s performance in regard to meeting previous small business participation goals. The documentation should incorporate any small business performance within the last three (3) years from date of solicitation. Other-than-small-business offerors shall advise the Government within their proposal if they did not have any small business participation goals on any contract within the last three (3) years.

L.5.2 Other-than-small-business offerors shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR 52.219-9. This plan shall be incorporated into any resultant contract.

L.6. DELIVERY (VOLUME 4)

The following is the instructions for completing delivery, see delivery tab, Attachment 2. The Government’s required delivery, per NSN, is listed in column C of the delivery tab, Attachment 2, NSN data. Column E indicates if First Article Testing (FAT) applies. Column F indicates what type of FAT is required, if applicable. Column G indicates how many additional days are permitted for the FAT delivery, if applicable. In column H, the offeror should list the CAGE of the manufacture, if they are requesting a waiver. Column I indicates the Government required delivery with FAT requirements.

Column J indicates the Government required delivery with no FAT requirements. The offeror shall insert their offered delivery days in column K.

L. 7. SURGE (VOLUME 4)

The following are the instructions for completion of the Surge section.

NSNs/items requiring Surge coverage may be acquired at a later date. Awardees will be notified if and when additional Surge requirements exist and additional Surge offers are necessary.

The Surge offer is provided through the Capability Assessment Plan (CAP) in Attachments 5 and 10 of the solicitation.

Attachment 5 (CAP) was provided in the solicitation as a Word document for ease of editing.

Attachment 5 (CAP) shall be returned as a PDF. Please see Attachment 5 for instructions regarding how to complete the CAP.

DRAFT

erors serors s eeting previeeting prev mall business perfmall business pe n-small-businn-sm ess offeross offero mall business participatiomall business participatio ss offerors shall proverors shall provide id d by FAR 52.219-9. Thd by FAR 52.219-9. is p ng delivery, see deng delivery, s livery tlivery t ed in column C of the delcolumn C of the del

T) applies. Column F indi) applies. Column F indi additional days are permadditional days are perm t the CAGE of the manufamanufa quired delivery with FATry with FAT

AT requirements. quirem T

The information from Section 1 of the CAP shall be completed in Attachment 10 and returned as an excel file. See Attachment 5 for the instructions regarding how to complete Attachment 10.

L. 8. PRICE (VOLUME 4)

L.8.1. The offeror shall propose on the minimum number of NSNs from the Price Evaluation List (PEL) for the base period and each option period. Pricing is required to be submitted using Attachment 1.

Alternative items will not count towards the minimum number of PEL items required to be priced. (If the offeror proposes on an item or an alternative item for the base period, it must also propose on the same item or the alternative for all option periods.) If an offeror does not meet the minimum number of PEL items, it will have its proposal rejected, this is not curable in discussions.

Large Businesses must propose 50% of the PEL NSNs (229 NSNs) in order to be considered for award.

Small Businesses are required to submit an offer for 30% of the PEL NSNs (137 NSNs) in order to be considered for a Basic Contract award.

L.8.2. The offeror shall fill out the PEL, Attachment 1.

L.8.2.1. PEL Attachment 1: The offerors shall provide pricing for the minimum number of items on the PEL for the base period and all option periods. Pricing shall be for a new/unused product. Prices offered must be unit prices, which are clearly stated, and which require no further interpretation by the Government in order to determine the actual offered price. Unit prices offered must include costs of compliance with all solicitation requirements. Offerors shall review the NSN_Info tab on Attachment 2.

The First Destination Transportation column will indicate if the items are FOB Origin or Destination. “Y” indicates FOB Origin; “N” indicates FOB Destination. Pricing shall include all applicable costs, including packaging. Failure to submit proposed prices in accordance with these instructions may result in rejection of the offer.

L.8.2.1.1. The PEL is a representative sample of the types of items purchased by DLA Land and Maritime customers as part of this action.

L.8.2.1.2. The offeror should take into consideration that there will be no minimum order quantity on the PEL items.

L.8.2.1.3. If an item on the PEL is superseded during the contract term, the contractor shall advise the Contracting Officer as soon as practical. If there is not a change to the form, fit, and function, configuration, application, or physical nature and is therefore an exact item of replacement, PEL pricing shall remain applicable. If there is a change such that it is not an exact item replacement, the contractor shall include complete information from the manufacturer concerning the replacement item as it relates to form, fit, and function, configuration, application, or physical nature of the superseded item. If the determination by the Contracting Officer is that the superseded item is not an exact replacement, then PEL Pricing will not be applicable.

L.8.2.1.4. If an item on the PEL has been classified as end of life by the manufacturer, then the contractor shall provide supporting documentation to the Contracting Officer. PEL pricing will not be applicable after the last production date.

DRAFT

awarawar l out the PEL, Attal out the PEL, At

1: The offerors shall prov1: The offerors shall prov d all option periods. Pricind all option periods. Prici clearly stated, and whicrly stated, and wh ne the the actual offered pricual offere irements. Offerors nts shall rshall r lumn will indicate if the imn will indicate if th estination. Pricing shall inestination. Pricing shall in in accordance with in accordance with thesethese pes of items purchased byes of items purchased by will be no minimume no m h

L.8.2.1.5. The Government is providing the estimated demand represented by the most current data available. The offeror should account for any business risk associated with these numbers.

L.8.2.1.6. Items on the PEL have been identified by NSN, and material descriptions. If any of the following occur, the Contracting Officer shall be contacted in writing: the part number does not match, equal, or represent the item description; the part number has been discontinued; or the part number / product is no longer available.

L.8.2.1.7. Any alternate offers for items on the PEL will not be evaluated at time of award. The items may be evaluated in accordance with the Alternate Offer process outlined in is Solicitation’s Statement of Work. If the alternate items are approved, the item may be eligible for future procurement.

L.8.3. Any clarifications or questions regarding an item on the PEL must be addressed to the Contracting Officer in writing during the solicitation period. The questions must be in order by the PEL NSN listing and forwarded to the Contracting Officer in a Microsoft Word Document format.

L.8.4. Prices offered shall be clearly stated and require no further interpretation by the Government to determine the actual offered price. Prices shall not be stated as part of a pricing formula or as charges per lot. Unit prices offered shall include costs of compliance with all solicitation requirements. Failure to submit proposed prices in accordance with these instructions may result in rejection of the offer.

L.8.5. The offerors pricing on the PEL shall be carried out to a maximum of two decimal places.

L.8.6. The pre-formatted spreadsheet (Attachment 1) is the only acceptable method of returning the price proposal. Submitted files shall be renamed to include the volume number, the offerors name and the solicitation number, for example Volume 4_XYZ Company_SPE7LX-25-R-0021. The offeror shall not change the format in the spreadsheet, as any change to the spreadsheet may adversely impact the evaluation of the price proposal.

L.8.7. The offeror may be required to submit certified cost or pricing data or other than certified cost or pricing data, at the Government’s discretion, in accordance with FAR 15.

DRAFT

ing Ofing Of be clearly stated be clearly state offered price. Prices shaoffered price. Prices sha ed shall include costs of ced shall include costs of c accordance with these inaccordance with these in

PEL shall be PEL shall be carried out tcarried

Attachment 1) is the onlytachment 1) is the o named to named to include the volinclude

4_XYZ Company_SPE7LXCompany_SPE7LX ange to the spreadsheetto the spreadsheet t or pricing data or otherr other with FAR 15.