2019_Pre-Proposal_Conf_CENTCOM_Final.pptx

Presented by Mobility Fuels Division Anwar Ali, Alberto Williams, Jr., April 17, 2019 Location: Dubai, UAE

DLA Energy Pre-proposal Conference

(For Information Purpose Only)

DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST

Agenda Doing Business with DLA Energy

FED BIZ OPS

IntoPlane Requirements Solicitations & Locations (EUCOM, AFRICOM & CENTCOM) Standard Form 1449 Acquisition Rundown Offeror Submission Packet (OSP) Pre-award Surveys Offer Evaluation Contract Administration Frequent Actions Useful Websites Points of Contacts

(For Information Purpose Only) DOING BUSINESS – DLA ENERGY (1 of 2) http://www.dla.mil/Energy/

Why Support the Warfighter and other government customers Increased visibility Financial gains Guaranteed payment How System for Award Management - www.sam.gov DUNS, Cage Code, etc.

Where FedBizOpps - www.fbo.gov DLA Energy - www.dla.mil/Energy.aspx

(For Information Purpose Only)

DOING BUSINESS – DLA ENERGY (2 of 2)

Prices to Web:

https://p2web.energy.dla.mil/ Helpful Resources

(For Information Purpose Only)

FEDBIZOPPS

http://www.fbo.gov

(For Information Purpose Only)

DLA ENERGY INTO-PLANE REQUIREMENTS

Must be a bona-fide need * Must come from the Service Control Points Air Force Petroleum Agency (AFPET) Naval Operational Logistics Support Center (NOLSC) Army Petroleum Center (APC) Minimum requirement of 50,000 gallons per year (DoD Manual 4140.25, Volume 7) DoD is not authorized to pay foreign taxes DLA will not pay foreign taxes incurred by Contractors

(For Information Purpose Only)

CENTCOM SOLICITATION

Standard Form 1449

MIDDLE EAST Countries Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Tajikistan, United Arab Emirates

Provided Attachments

(For Information Purpose Only)

CENTCOM INTO-PLANE LOCATIONS

BAHRAIN INTL, BAHRAIN

BAGHDAD, IRAQ

BASRAH, IRAQ

ERBIL, IRAQ

SHARM EL SHEIKH, EGYPT

MARKA, AMMAN, JORDAN

AQABA KING HUSSEIN, JORDAN

KUWAIT, KUWAIT

HAMAD, QATAR

RIYADH, SAUDI ARABIA

KING KHALID,SAUDI ARABIA

BEIRUT, LEBANON

ABU DHABI, U.A.E.

AL MAKTOUM, U.A.E.

FUJAIRAH, U.A.E.

DUNSHANBE, TAJIKISTAN

AL MINHAD, U.A.E.

BENAZIR BHUTTO, PAKISTAN

MUSCAT, OMAN

CAIRO, EGYPT

BATEEN, U.A.E.

DUBAI, U.A.E.

(For Information Purpose Only)

STANDARD FORM 1449

(For Information Purpose Only)

ACQUISITION RUNDOWN

Request for Proposal (RFP) 30 days Firm Fixed Price with Economic Price Adjustments 4-year contracts (Domestic)/3-5 years contracts (Overseas) Requirements Type Contract Best Estimates No Guarantee of Lifts Negotiation Full and Open Competition Lowest Price Technically Acceptable Determination of Responsible Offer based on Pre-award Survey

(For Information Purpose Only) Evaluation Criteria: Offers will be evaluated based on a consideration technical capability, price, and a determination of responsibility. Lowest Price Technically Acceptable (LPTA) source selection process will be used. The evaluation factors that established the requirements of acceptability shall be price and technical capability.

Certificate of Analysis (COA) from the Supplier: The offeror shall submit a Certificate of Analysis verifying that the fuel delivered to the offeror meets MIL STD 1548H WITH CHANGE 1 standards. Annotate on the COA the item number/ICAO code. If the offeror FAILS to submit a Certificate of Analysis with its proposal, the offer will be considered technically unacceptable. In addition, if the offeror is not the refueler, the offeror is required to submit a Commitment Letter from the Fixed Base Operator with its initial proposal.

In accordance with DoD Instruction 5100.64, Foreign Tax Relief Program, DoD is not authorized to pay foreign taxes. If your offer includes taxes, please be aware your offer may not be considered for a award.

OFFER SUBMISSION PACKAGE (OSP)

MARGIN

SUM (A – G)

PREVIOUS MONTH AVG – PLATTS ARAB GULF MONTHLY

OJAM – AMMAN/MARKA INTL AIRPORT (ITEM 0011)

From Supplier Invoice X OSP (1 of 5)

(For Information Purpose Only)

I. SCHEDULE

AIRPORT LOCATION IDENTIFIER: AIRPORT LOCATION:

PRODUCT GRADE IN ORDER OF

REFUELING OPERATOR INFORMATION. NOTE: If using other than the prime contractor as a refueler, see paragraph (g).

NAME ADDRESS TELEPHONE NUMBER

SOURCE OF PRODUCTS OFFERED:

NAME ADDRESS

CONTRACTOR REPRESENTATIVE OR AGENT. (Full name, address, and phone number if different from II.A.)

AMMAN/MARKA INTL APT

OJAM – ITEM 0011

OJAM

Jet A-1 w/o FSII 2,956,897 $0.00 FBO Name FBO Address FBO Telephone Number Physical address where fuel is actually transported from POC Name, Address, and Phone Number of supplier NOTE: Suppliers need to submit a commitment letter from FBO along with initial offer B-0001 -B15.01(g) OSP (2 of 5)

(For Information Purpose Only)

[ ] 24 hours per day, 7 days per week (preferred)

OR

[ ] Other (Specify hours/call-out capability, and phone number for call-outs):

Hours of operation:

Phone/Pager/Cellular Number (please identify):

Answering service and contact number:

Is advance notice required for after-hours delivery? [ ] Yes [ ] No If yes, how far in advance (days, hours, minutes, etc.)?

Will there be a Call-Out Fee for after-hours delivery? [ ] Yes* [ ] No

*If yes, specify the amount and how charged (by occurrence or by hour). Occurrence is defined as a dispatch to refuel, regardless of number of aircraft serviced).

$ [ ] per occurrence OR [ ] per hour

NOTE: Call-Out Fees and hours are not evaluated items; however, in the event that 24-hour service is not available and the Government was unable to provide advance notification of after-hour delivery requirements, into-plane fuel may be procured from another source.

IV. AIRPORT FEES AND/OR CHARGES APPLICABLE TO U.S. GOVERNMENT AND INCLUDED IN THE SECTION I. UNIT PRICE ABOVE. (See the AIRPORT FEES AND/OR CHARGES contract provision.)

NAME AND ADDRESS IN FULL OF AUTHORITY AMOUNT OF FEES AND/OR CHARGES PER GALLON

TO WHOM FEE AND/OR CHARGE IS PAID AND GRADE OF PRODUCTAPPLICABLE

V. NONPRODUCT ITEM CHARGES NOT INCLUDED IN THE SECTION I. UNIT PRICE ABOVE.

SUBITEM NO. PRODUCT TYPE OF CHARGE UNIT PRICE

VI. NONREFUNDABLE DUTIES AND TAXES NOT INCLUDED IN THE SECTION I UNIT PRICE ABOVE.

SUBITEM NO. PRODUCT TYPE OF CHARGE DUTY TAX

III. HOURS DURING WHICH SUPPLIES/SERVICES WILL BE AVAILABLE: (See the GENERAL DELIVERY CONDITIONS paragraph of the DELIVERY AND INVOICING REQUIREMENTS (INTO-PLANE) contract provision.)

OSP (3 of 5)

(For Information Purpose Only)

[ ] 24 hours per day, 7 days per week (preferred)

OR

[ ] Other (Specify hours/call-out capability, and phone number for call-outs):

Hours of operation:

Phone/Pager/Cellular Number (please identify):

Answering service and contact number:

Is advance notice required for after-hours delivery? [ ] Yes [ ] No If yes, how far in advance (days, hours, minutes, etc.)?

Will there be a Call-Out Fee for after-hours delivery? [ ] Yes* [ ] No

*If yes, specify the amount and how charged (by occurrence or by hour). Occurrence is defined as a dispatch to refuel, regardless of number of aircraft serviced).

$ [ ] per occurrence OR [ ] per hour

NOTE: Call-Out Fees and hours are not evaluated items; however, in the event that 24-hour service is not available and the Government was unable to provide advance notification of after-hour delivery requirements, into-plane fuel may be procured from another source.

IV. AIRPORT FEES AND/OR CHARGES APPLICABLE TO U.S. GOVERNMENT AND INCLUDED IN THE SECTION I. UNIT PRICE ABOVE. (See the AIRPORT FEES AND/OR CHARGES contract provision.)

NAME AND ADDRESS IN FULL OF AUTHORITY AMOUNT OF FEES AND/OR CHARGES PER GALLON

TO WHOM FEE AND/OR CHARGE IS PAID AND GRADE OF PRODUCTAPPLICABLE

III. HOURS DURING WHICH SUPPLIES/SERVICES WILL BE AVAILABLE: (See the GENERAL DELIVERY CONDITIONS paragraph of the DELIVERY AND INVOICING REQUIREMENTS (INTO-PLANE) contract provision.)

OSP (4 of 5)

(For Information Purpose Only)

V. NONPRODUCT ITEM CHARGES NOT INCLUDED IN THE SECTION I. UNIT PRICE ABOVE.

SUBITEM NO. PRODUCT TYPE OF CHARGE UNIT PRICE

VI. NONREFUNDABLE DUTIES AND TAXES NOT INCLUDED IN THE SECTION I UNIT PRICE ABOVE.

SUBITEM NO. PRODUCT TYPE OF CHARGE DUTY TAX

OJAM

Jet A-1 w/o FSII Call Out Fee $50.00 NOTE: Ancillary ground services are not reimbursed by DLA Energy or DFAS Reimbursementt for ground services are made by the ACC directly -F-0001 –F56.01(h) In accordance with DoD Instructions 5100.64, Foreign Tax Relief Program, DoD is not authorized to pay foreign taxes. If you offer includes taxes, please be aware your offer may not be considered for an award.

OSP (5 of 5)

(For Information Purpose Only)

G-0002 G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER SYSTEM (DLA ENERGY JAN 2012)

(a) The Contractor shall supply the following information to the Contracting Officer no later than 5 days after contract award and before submission of the first request for payment. The bank designated as the receiving bank must be capable of receiving Federal wire transactions via either a SWIFT Code or an IBAN.

Any change by the Contractor in the designation of the bank account to receive electronic transfer of funds in accordance with this contract text must be received by the Contracting Officer no later than 30 days prior to the date the change is to become effective.

(c) The electronic transfer of funds does not constitute an assignment of such funds in any form or fashion.

COMPLETE THE FOLLOWING INFORMATION (TYPE WRITTEN OR CLEAR PRINTING)

RECIPIENT’S NAME: | | | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 25 CHARACTERS)

ORIGINATOR ABA: ____044036205____ (DLA ENERGY fill-in)

CONTRACT NUMBER: ______________________________________________ (DLA ENERGY fill-in)

RECIPIENT’S CAGE CODE: __________________

RECIPIENT’S DUNS NUMBER: ______________________________________

BENEFICIARY’S BANK NAME: | | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 29 CHARACTERS)

BENEFICIARY’S BANK ADDRESS: | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 25 CHARACTERS)

BENEFICIARY’S BANK ACCOUNT NUMBER: ______________________________________

BENEFICIARY’S BANK SWIFT NUMBER: | | | | | | | | | | | |

(EITHER 8 OR 11 CHARACTERS ONLY)

IBAN NUMBER: ______________________________________

BENEFICIARY’S BANK SORT CODE: | | | | | | | (FOR BANKS IN THE UNITED KINGDOM ONLY)

(6 CHARACTERS ONLY)

(d) CONTRACTOR’S DESIGNATED OFFICIAL SUBMITTING ELECTRONIC FUNDS TRANSFER INFORMATION.

NAME | | | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 25 CHARACTERS)

TITLE | | | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 25 CHARACTERS)

TELEPHONE NUMBER | | | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 25 CHARACTERS)

SIGNATURE _______________________________________________________

(e) Notwithstanding any other provision of the contract, the requirements of this contract text shall control.

Schedule of Supplies

TURBINE FUEL,AVIATION, JA1

Delivery Address: MARKA INTL AIRPORT AMMAN JORDAN 99999

Item: 0015 Quantity: 1,927,379UoM: UG6 Period of Performance: 10/01/2019-09/30/2022

SCHEDULE OF SUPPLIES

(For Information Purpose Only) MIL-STD 1548H w/ Change 1

(For Information Purpose Only)

PRE-AWARD SURVEYS

Conducted If:

Not the incumbent contractor

Not performing satisfactorily

Incumbent contractor but using a different refueler

1.2 AFRICOM & 1.2 EUCOM

Purchase Programs

QUALITY OPERATIONS DIVISION

DLA Energy-DQ

(For Information Purpose Only)

1.2 AFRICOM &1.2 EUCOM

Purchase Programs Discussion:

What are the Quality Assurance Requirements and where to find them:

Who is DLA Energy Quality Assurance Representative (QAR) and what they do;

What is a Pre-Award Survey;

What happens when a contract is awarded.

(For Information Purpose Only) What we are going to discuss: Give a little snapshot of each point.

QA requirements are identified in the solicitation showing specific specifications and inspection requirements that are expected to be fully adhered too under the DLA Energy contract.

DLA Energy QAR is going to be the POC if awarded a contract and are the eyes and ears for the DLA Energy Contracting folks. They assure that the contract requirements are being adhered too.

A PAS is an inspection of your facility, your equipment and your records to assure that you meet or can meet the requirements stated in the solicitation.

When a contract is awarded, the QAR will come to your site and perform Post Award meeting and go over all the requirements to assure you understand what is expected. If there were issues found during the PAS, the QAR will address those as well to verify the problems have been corrected.

Quality Assurance Provisions Overview:

C2,Specifications (Into-Plane);

C16-.08-3, Turbine Fuel, Aviation (Jet A) and C16.08-2, Turbine Fuel, Aviation (JET A1);

C16.64-4, Turbine Fuel, Aviation (JP8) (Into-Plane);

E17 Contractor Inspection Responsibilities.

Quality Specification/ Inspection Requirements

(For Information Purpose Only) Discuss where the quality requirements are found: The parts of the solicitation that covers Quality Assurance is Section C: DESCRIPTION/SPECIFICATION/INSPECTIONS and Section E: INSPECTION AND ACCEPTANCE.

C2, the MAIN into-plane requirements quality assurance provision.

C16.08-3 (Jet A), C16.08-2 (Jet A1) and C16.64-4 (JP8) as applicable, are the product requirements. These quality assurance provisions will indicate the military standard and the EXCEPTIONS to those standards;

E17, states the contractor inspection responsibilities and the assignment of acceptance responsibility.

C2 Specifications (Into-Plane):

Calls out MIL-STD-1548H, Into-Plane Servicing of Fuels at Commercial Airports;

Identifies specific ATA 103 (US “CONUS”) exceptions;

For Into-truck, into-bladder or into-tank requirements, will also include JIG 2 & JIG 3 requirements (Overseas “OCONUS”) NOTE: EI/JIG 1530 replaces JIG 3;

When applicable: Requirements for Fuel System Icing Inhibitor (FSII) and Static Dissipater Additive;

Requirement for Certificate of Quality.

(For Information Purpose Only) Go briefly over C2 requirements.

MIL-STD-1548, Into-Plane Servicing of Fuels at Commercial Airports (latest revision, which is “H”) is incorporated into the contract.

C2 shows EXCEPTIONS to ATA 103, which is called out in MIL-STD-1548. Exceptions include:

Making the Maintenance and Operations manuals mandatory (ATA 103 states “should” have them);

Deleting ATA 103 requirement for floating suction in storage tanks;

Making ATA 103 requirement to open and inspect storage tank interiors annually optional;

Allowing to use NIST Handbook 44 calibration requirements in lieu of ATA 103 stated calibration requirements;

Adding specifically stated JIG 2 & 3 requirements for OCONUS contracts that have into-truck, into-bladder or into-tank contract line items. NOTE: EI/JIG 1530 is replacing JIG 3.

C2 also states that if contract includes product with FSII, that the FSII must be analyzed every 30 days on storage tank or aircraft servicing unit samples.

If fuel is received without FSII, the FSII injectors shall be calibrated every 30 days in accordance with the manufacturer’s instructions to meet the FSII content requirements;

If fuel is received with FSII, % by volume shall be tested in accordance with ASTM D5006 with appropriate equipment (B2 tester and refractometer);

FSII content shall be 0.04 to 0.15 percent by volume;

If SDA is required by contract, C2 states that the conductivity level shall be between 50 and 700 picosiemens per meter and shall be tested every 7 days.

C2 states that all Fixed Base Operators suppliers shall make available to the government (upon request) a certificate of quality representing the most recent fuel deliver into the FBO supplier’s fuel system.

Into-Plane Servicing of Fuels at Commercial Airports:

Requirement is called out in C2;

Type I (United States, “CONUS”) commercial inspection procedures of ATA 103, Standards for Jet Fuel Quality Control and the commercial safety standard, NFPA 407, Standard for Aircraft Fuel Servicing;

Type II (Overseas, “OCONUS”) commercial inspection procedures of JIG 1, Aviation Fuel Quality Control and Operating Standard for Into-Plane Fueling Services (safety is part of JIG 1);

Section 4. General Requirements;

Section 5. Detailed Requirements;

MIL-STD-1548H (current revision) is available on solicitation web page or on Assist On Line,”QuickSearch” (http://quicksearch.dla.mil/)

(For Information Purpose Only) MIL-STD-1548H is called out in C2 contract requirements. It establishes two types of standard practices for into-plane servicing of fuels at commercial airports, Type I (CONUS) and Type II (OCUNUS).

Type I follows the US commercial standard ATA 103. MIL-STD-1548 requires Type I to follow the commercial safety standard of NFPA 407.

Type II follows the overseas standard JIG 1.

Section 4 in -1548 addresses the General Requirements for CONUS (Type I) and OCONUS (Type II), which states which commercial standards they are to follow(Type I, ATA 103 and Type II JIG 1).

Defueled product is addressed in General Requirements and applicable to both Type I and Type II.

Section 5 in -1548 addresses the Detailed Requirements for CONUS (Type 1) and OCONUS (Type II) showing the exceptions to ATA 103 (Type I) and exceptions to Type II (JIG 1). Type I and Type II are Detailed Requirements are addressed separately .

TABLE II will show laboratories within the continental United States and TABLE III shows laboratories outside the continental United States. This information is given in case the QAR requests fuel samples be submitted for testing; this would be done for instance if the fuel was suspect, if new equipment was being put in service or if equipment was modified or repaired. The QAR can request up to 10 one gallon samples per year under the E17 quality assurance provision.

Can be found on the solicitation web site page or on Assist On Line, “Quick Search”, http://quicksearch.dla.mil/ GOOGLE Assist Quick Search.

Turbine Fuel, Aviation (Jet A & Jet A1) C16.08-3 (Jet A) & C16.08-2 (Jet A1) Fuel will conform to ASTM D1655 with the following (if/when applicable):

FSII: 0.07 – 0.15% by volume;

CI/LI: Shall conform to MIL-PRF-25017H;

SDA: 50-700 ps/m (Stadis 450)

Quality Specification Requirements

(For Information Purpose Only) Go over C16.08-3 (Jet A) and C16.08-2 (Jet A1) requirements.

Quality Specification Requirements C16.64-4 Turbine Fuel, Aviation (JP8) Fuel shall conform to MIL-DTL-83133H;

Below are required for deliveries of JP8:

Antioxidant shall be added at refinery;

FSII: 0.07 – 0.10% by volume;

CI/LI: Conforming to MIL-PRF-25017H;

SDA: 50-700 ps/m (Stadis 450)

(For Information Purpose Only)

1. Go over C16.64-4 requirements.

Quality Inspection and Acceptance Requirements E17 Contractor Inspection Responsibilities Contractor shall adhere to C2;

Contractor will furnish/package/ship samples of product if requested by QAR;

Contractor shall keep all quality & quantity records available during contract and for 3 years after final payment;

Inspection system including operations shall be submitted to surveillance by QAR;

Contractor can provide transportation to/from/between contractor facilities and operations to QAR. Contract price shall include the cost;

Acceptance of delivery is made by pilot or crew member.

(For Information Purpose Only) Go over E17 requirements.

E17 Contractor Inspection Responsibilities:

Contractor shall adhere to the requirements in the C2 quality assurance provision;

Contractor shall furnish samples of product per request of QAR but will not be required to furnish annually more that 10 one gallon samples per contract line item. Contractor will pack and ship samples to lab identified in MIL-STD-1548.

Contractor shall keep all quality and quantity records available to the Government during this contract and for three years after final payment under this contract.

Inspection system including operations shall be submit to surveillance by the QAR.

Contractor can provide transportation to/from/between contractor facilities and operations to a DLA Energy QAR. Contract price shall include the cost of any such transportation.

ACCEPTANCE: Each delivery of product shall be inspected at the point of delivery by the Ordering Officer accepting the delivery (pilot or crew member.

DLA Energy QAR DLA Energy Quality Assurance Representative (QAR):

The QAR is the eyes and ears for Into-Plane Contracting;

The QAR performs Pre-Award Surveys;

If awarded a contract, the QAR will conduct the Post Award Survey;

The QAR performs oversight on awarded contracts by inspection visits to verify requirements are being met;

Inspection frequency based on Risk Assessment.

Define QAR Discuss what a QAR does at a PAS Discuss what the QAR does (reviews records, assures equipment meets requirements, assure personnel are trained and know requirements, assures a quality system is maintained providing the military with clean, dry fuel).

QAR site visits frequency is based on DLA Energy Risk Assessment (Low Risk 12-18 months; Moderate Risk 9-12 months; High Risk 6-9 months; Elevated Risk 0-6 months; Recommend Quality Hold).

OFFER EVALUATION

Lowest Price Technically Acceptable Responsible Offer (Approved Pre-award Survey) Initial offer should be your best price Discussions (Govt. has the right to Award without Discussions) Review final and best offers Award all or nothing

(For Information Purpose Only)

CONTRACT ADMINISTRATION

Contract Administrator Contract Modifications Quality Hold Actions Payment Issue Troubleshooting Monitor contractor performance

Contractor Notify Contract Administrator of any changes Comply with all terms and conditions of contract Verify the listed price on “Prices to Web” is accurate http://p2web.energy.dla.mil/ Register for Transaction Processing Summary Reports and MyInvoice https://wawf.eb.mil/

(For Information Purpose Only)

FREQUENT ACTIONS

Flowage Fee Increase Novations/Name Changes Product Source Changes Waivers/Deviations/Exceptions Additional Requirements via modifications Payment discrepancies notify contracting Quality Holds (inspections, refueler change)

(For Information Purpose Only)

USEFUL WEBSITES

Federal Business Opportunities https://www.fbo.gov

Systems for Award Management https://www.sam.gov/portal/SAM/#1#1

Defense Logistics Agency - Energy http://www.dla.mil/Energy/

Into-Plane Contract Information System http://www.dla.mil/Energy/Business/ContractInformationSystem.aspx

Tax Guide http://www.dla.mil/Energy/Business/TaxAndExemption/

Prices to Web http://p2web.energy.dla.mil/

(For Information Purpose Only)

POINTS OF CONTACTS

QUESTIONS?

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