Attachment A - Special Instructions.pdf

SOLICITATION

COPE NORTH 24 SPE605-24-Q-0266

ATTACHMENT - A

A-1

SPECIAL INSTRUCTIONS

A. CLOSING DATE: 02 January 2024 at 4:30 PM, EASTERN STANDARD TIME. Quotations must be received by 4:30 PM, Fort Belvoir, VA time, on 02 January 2024. ALL quotes and required documentation SHALL be emailed to Contract Specialist, Luis Beza-Cay at Luis.Beza-Cay@dla.mil and Katie Richardson at Mary.K.Richardson@dla.mil . Email quotations to the contract specialist and DLAEnergyFEPAA@dla.mil no later than RFQ due date/time.

B. OFFER SUBMISSION:

To be a valid all offerors submitting an offer under SPE605-24-Q-0266 must be registered in System for Award Management (SAM) at https://www.beta.SAM.gov

Registration in the below systems is required by offer submission date and time.

a. Wide Area Work Flow (WAWF) at https://www.wawf.eb.mil (which includes myInvoice)

C. REPRESENTATIONS AND CERTIFICATES: All Vendors must submit a completed copy of their Certifications and Representations from SAM.GOV.

D. NOTICE OF VOIDABILITY: Any contract awarded to a contractor who at the time of award was suspended, debarred or ineligible for receipt of contracts with any government agency or in receipt of proposed debarment from any government agency is voidable at the option of the government.

E. PRICING SUBMISSION: VENDORS ARE RESPONSIBLE FOR ENSURING ALL

APPLICABLE TAXES AND FEES ARE INCLUDED IN THEIR QUOTED PRICES.

F. ACKNOWLEDGEMENT OF AMENDMENTS: If issued, all contractors must acknowledge receipt of any amendments to this solicitation. A Contractor’s designated agent can do this by completing Block 8, signing, and returning one (1) copy of the amendment to to Contract Specialist, Luis Beza-Cay at Luis.Beza-Cay@dla.mil and Katie Richardson at Mary.K.Richardson@dla.mil.

Contractor’s designated agent must ensure Blocks 15A, 15B, and 15C of the Standard Form 30 are filled.

G. EXCEPTIONS: Exceptions to the terms and conditions of this solicitation WILL NOT be approved.

H. LATE OFFERS: Please note offers must be received by 02 January 2024 at 4:30 PM Fort Belvoir, VA time. Any offer received after the closing will be deemed as “late” and will not be considered for evaluations.

SPECIAL NOTES

1. The contractor selected for award shall be ready to deliver fuel in accordance with the contract requirements and delivery schedule.

2. Letters of commitment are also required from the Petroleum Supplier or their agent and needs to be submitted with your offer. Letters of commitment must state the total quantity, of the product, the https://www.beta.sam.gov/ https://www.wawf.eb.mil/ mailto:DLAEnergyFEPBA@dla.Mil mailto:DLAEnergyFEPBA@dla.Mil

SOLICITATION

COPE NORTH 24 SPE605-24-Q-0266

ATTACHMENT - A

A-2 specification, the source of supply, the length of time the commitment letter is good for, the solicitation it will be supplied to and be placed on the Petroleum supplier letterhead and stamped and signed by an official of either of those entities.

3. In order for the offeror to demonstrate that they possess the technical capability to provide the fuel which meets the required specification(s), the offeror must present with their offer a current, full specification Refinery Certificate of Quality (COQ) OR if sourcing from a location which blends several batches from more than one refinery source (terminal), a current, full specification, Certificate of Analysis (COA), of that blended product.

a. Certificates of Analysis will contain the source information specification tested to, along with the test methods used for testing. The certificate will also be signed and stamped by the laboratory manager and be within 30 days of submission from a batch out of the terminal storage tank(s) or refinery batch tank(s) to be used for actual supply.