Questions and Answers for SPE60422R0408.pdf

Questions and Answers for Solicitation SPE60422R0408

22 NOV 22

1. Question: Will DLA consider changing from Delivery Option 2 to

Delivery Option 3 for North Carolina and South Carolina locations?

Answer: The delivery options are determined by the customers analysis with the assistance of DLA. Currently, DLA does not intend to change the delivery options. This issue may be addressed during discussions if opened. Any change to the delivery options will be issued via an amendment to the solicitation.

2. Question: Will DLA use reverse auction for final price revisions, and must the supplier submit final offers with their packets?

Answer: In accordance with provision L705 paragraph (7), offerors must offer both a winter and summer adjustment factor for each line item offered upon. The Government reserves the right to award without final price revisions. Offers that do not include a proposed price may not be considered for award. Suppliers are advised to offer accordingly. The usage of reverse auction is addressed in DLAD L09 Reverse Auction (OCT 2016). If discussions are opened, offerors will be given an opportunity to revise their initially offered prices. An online reverse auction platform may be used for this.

3. Question: Will DLA consider changing the SIP for Line Items 0010 (Federal Bureau of Prisons, Miami), 0035 (Patrick AFB, Kennedy Space Center, and Cape Canaveral Air Station), and 0036 (NAS Jackson Jacksonville and Naval Station Mayport) from FL Gas Zn2 to FL Gas Zn3?

Answer: DLA Energy does not intend on amending the solicitation to change the SIPs for these line items currently. This issue may be addressed during discussions if opened. Any changes to the requirements will be issued via an amendment to the solicitation.

4. Question: Will DLA allow a supplier to adjust its AF after the award of the contract if there are changes in tariff and/or the transportation program during the period of performance?

Answer: See clause C700(f) concerning material changes. If a material change occurs as defined in the clause, the Contractor and Government shall agree on an equitable adjustment in accordance with DFARS 252.243-7002. Changes in volumes not identified as a material change would be supplied by the Contractor at the contract price.

Also see clause 52.212-4(k) which states that the contract price includes all applicable Federal, State, or local tax and duties in effect at contract signing. This clause addresses after imposed or relieved taxes.

Changes to the adjustment factor based on changes to tariff terms or other terms of the contract will be considered on a case by case basis. Any change to the adjustment factor for these reasons must be made via bilateral agreement documented by a contract modification.

5. Question: Are the suppliers able to contract using the North American Energy Standards Board (NAESB) contract?

Answer: Terms and conditions in DLA solicitations and subsequent contract awards must be in accordance with Federal Acquisition Regulations, the Defense Federal Acquisition Regulations Supplement, and agency regulations and guidance. This solicitation contains clauses and provisions mandated by those regulations.

While this precludes use of the standard NAESB contract, DLA seeks to utilize language reflecting commercial practice where possible.

DLA intends to award the contracts utilizing the terms and conditions as set forth by the solicitation as published.

6. Question: Line Item 0003 (Little Rock AFB): Are suppliers supposed to incorporate the transport costs into the adjustment factors if the supplier does not know the price of gas being transported?

Answer: The schedule page for Line Item 0003 will be amended to address transportation costs in Note 1. This issue may be addressed during discussions if opened.

Unless otherwise stated on the schedule page, prices are inclusive of all elements listed in clause B1.06 (d) and clause B700 (b). Any further changes to the requirements will be issued via an amendment to the solicitation.

7. Question: On the First page of the RFP Item #27a.,states that FAR 52.212-1 is included/attached within the solicitation. I cannot find that within the docs.

Answer: Block #27a states that “SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52-212-4.” Then states the other FAR clauses are attached. Provision L705 is a tailored version of FAR 52.212-1, Instructions to offerors, and is in the solicitation on page 62.

8. Question: Would Line Item 0001 (Redstone Arsenal Huntsville) consider an alternate swing percentage?

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

9. Question: Can Line Item 0027 (Joint Base Charleston – Weapons Station) clarify that their Sonat capacity is a receipt of Zone 0 and a Delivery of Aiken, SC? The stated receipt is CGT.

Answer: The supplier will utilize the capacity listed on the schedule page to deliver natural gas to the delivery point specified as burnertip as stated in note 3 of the schedule page. Note 1 states a receipt point to CGT at Aiken, SC. Capacity on Sonat is Zone 0-3. Additional capacity receipt/delivery point may be addressed during discussions.

10. Question: Would Line Item 0027 (Joint Base Charleston – Weapons Station) consider an alternate swing percentage?

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

11. Question: What is the scenario for the sale of Line Item 0027’s (joint

Base Charleston – Weapons Station) capacity? Would this be decided daily/monthly? Who would be the decision makers? If the customer capacity mutually agreed to be sold and customer burned more than the remaining capacity, would the overage also be considered an IT/spot price?

Answer: As stated on the schedule page, any daily quantities above 300 dths per day are considered interruptible transportation. Any sale of customer unused capacity is spelled out in the solicitation under clause C700 STATEMENT OF WORK (NATURAL GAS) (DLA ENERGY JUL 2012) (l) Excess Firm Capacity on page 13 of the solicitation. In the case of curtailment, DLA and the supplier would mutually agree to a price for required quantities above 300 dths per day on a daily basis.

12. Line Items 0006 (Tyndall AFB), 0007 (MacDill AFB), 0008-01 (NSA

Panama City Main Lab), 0008-2 (NSA Panama City Dive School)

Question 1: Would these sites consider an alternate swing percentage?

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

Question 2: Will the customer accept an alternate pricing index other than FL Gas Zn2?

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

13. Line Items 0018 (FCC Butner), 0019 (Fort Bragg), 0020 (MCAS Cherry Point)

Question: Would these sites consider an alternate swing

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

14. Line Item 0032 (Sheppard Air Force Base)

Question 1: Is this site behind the Atmos Mid-Tex distribution system?

Answer: Yes

Question 2: This site is requesting a gas daily price but has an indication that there is no telemetry. Is this accurate? If so how could the bill calculated without daily consumption information?

Answer: The natural gas supply at this site is telemetered. An amendment will be issued to address this change in requirements. Pricing is in accordance with delivery option 3, monthly order quantities, as described in clause C700(d)(3) on page 10 of the solicitation.

Question 3: Will the customer accept an alternative pricing index other than Houston Ship?

Answer: DLA Energy does not intend on amending the solicitation to change the SIPs for these line items currently.

This issue may be addressed during discussions if opened. Any changes to the requirements will be issued via an amendment

15. Line Items 0035-01 (Patrick AFB), 0035-02 (Kennedy Space

Center), 0035-03 (Cape Canaveral), 0036-01 (NAS Jacksonville), 0036-02 (Naval Station Mayport)

Question 1: Would these sites consider an alternative swing

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

Question 2: Will the customer accept an alternative pricing index other than FL Gas Zn2?

Answer: DLA Energy does not intend on amending the solicitation to change the SIPs for these line items currently.

This issue may be addressed during discussions if opened. Any

16. Line Items 0039 (DOE Oak Ridge Operations - ETNG) and 0040

(DOE Oak Ridge Operations – TGP)

Question: Will the TGP and ETNG capacity and storage be assigned over to the winning supplier to manage via Agency agreement or Asset Management Agreement?

Answer: No. DOE Oak Ridge TGP and ETNG capacity will not be assigned but will be managed and scheduled DOE Oak Ridge. The receipt point for line item 0039, ETNG, is stated in note 2 of the schedule page as Jewell Ridge. The receipt point for line item 0040, TGP is TGP 500-Leg Pool as stated in note 2 of the schedule page.

17. Line Item 0043 (Fort Gordon)

Question 1: What capacity is released to this site due to it’s specified firm volume? Is this 1,350 dths of Sonat zone 0 to Augusta Pool?

Answer: Fort Gordon’s Specified Firm capacity released to it by AGL is on SONAT in the amount of a 1,350 Dths/day. Receipt Points on the capacity release contract in Zones 0-2 are flexible and subject to change, based upon specific SONAT capacity assignment packages made by AGL. The delivery point is Augusta.

Question 2: Would these sites consider an alternative swing percentage?

Answer: DLA Energy does not intend to utilize an alternate swing percentage. This issue may be addressed during discussions if opened. Any changes to the terms listed in the solicitation will be made via an amendment to the solicitation.

Question 3: Will the customer accept penalty pass through charges for significant daily usage deviations that are not communicated during OFO periods?

Answer: See clause C700 (h) concerning terms for locations identified with interruptible delivery. Note that, in order for an interruption to qualify as an excuse to performance, the Contractor must provide written documentation verifying the capacity curtailment. Further required actions on the part of the Contractor during a curtailment are identified in that paragraph.

As stated on the schedule page for line item 0043, volumes exceeding 1,350 dths/day are considered interruptible and subject to interruptible delivery terms as specified in clause C700. Typically, this installation utilizes alternate fuel to stay within their assigned specified firm volume of 1,350 dths/day.

Should the installation require volumes exceeding that quantity during a curtailment, DLA would seek to negotiate pricing for alternate transportation as described in clause C700(h) on a daily basis. This typically would include an bilateral agreement for a specific quantity of gas above the specified firm quantity at a fixed price for the day. Should the installation consumption then result in a penalty after the supplier has supplied the requisite quantity, the installation would bear responsibility.

18. All Atlanta Gas Light Items

Question: Is the customer willing to separate INT and Firm to separate marketers?

Answer: DLA Energy does not intend on amending the solicitation. This issue may be addressed during discussions if opened. Any changes to the requirements will be issued via an amendment to the solicitation.

19. Question: Would DLA allow suppliers to define incremental language by Line Item ahead of the auction process to clearly define OFO language? The OFO language provided does not take into account the specific requirement of the utility by the service level.

Answer: Operational flow orders are addressed in clause C700(c)(6). Any changes to these terms would be incorporated via an amendment to the solicitation. Any exceptions to the terms listed in the solicitation must be addressed in accordance with Note 4 on page 3 of the RFP.

20. Question: Can the GDD adjustment factor be different than the contract price adjustment factor?

Answer: For those line items specifying delivery management option 3, Monthly Order Quantities, the schedule page identifies the overage/shortage pricing mechanism as stated in clause C700(e)(3). The pricing mechanism includes the awarded contract adjustment factor unless otherwise stated. Any changes to these terms would be incorporated via an amendment to the solicitation. Any exceptions to the terms listed in the solicitation must be addressed in accordance with Note 4 on page 3 of the solicitation.

21. Question: Would DLA be open to Carolina Gas being served off the Transco or Sonat?

Answer: Any changes to the terms will be made via amendment to the solicitation. This issue may be addressed during discussions if opened. Any exceptions to the terms listed in the solicitation must be addressed in accordance with Note 4 on page 3 of the RFP.

22. Question: For Line Items 0002-01 (John L. McClellan Memorial Hospital) and 0002-02 (Eugene J. Towbin Healthcare Center) can details (volume, receipt & delivery points) of the CEGT capacity be provided?

Answer: The daily reservation volume for line item 0002-01 is 307 dths per day and 749 dths per day for line item 0002-02.

The delivery point for the capacity is Summit Utilities. DLA is unable to provide specific details on CEGT receipt points at this time, however this can be addressed during discussions.

23. Question: Line Item 0005 (VAMC Fayetteville), does the VAMC subscribe to the optional capacity release from Blackhills on the transport program? If so, can the details (volume, receipt and delivery points) be provided?

Answer: This location is not participating in optional capacity release from Blackhills Energy.

24. Question: Line Item 0043, Fort Gordon, does the Specified Firm Volume of 1,350 dths come with upstream pipeline assets? If yes, how much daily volume and what are the receipt and delivery points of the contract?

Answer: Yes, the account comes with upstream assets.

Volume is a quantity up to 1,350 Dths/day and capacity is on SONAT. Receipt points on the contract in Zones 0-2 are flexible and subject to change, based upon specific SONAT capacity assignment packages made by AGL. Delivery point is Augusta.

25. Question: Line Item 0038 (Red River Army Depot), can the simple average 16-EOM methodology be changed to simple average 1-EOM methodology?

Answer: DLA will issue an amendment to the solicitation to incorporate 1-EOM methodology for line item 0038.

26. Question: Line Item 0038 (Red River Army Depot) How often will the customer provide meter readings to the supplier? Can this be done daily?

Answer: This is not telemetered location. It is read manually.

DLA can work with the customer to schedule reads as frequently as possible, but cannot guarantee consistent daily reads.

27. Question: Line Items 0031(NNSAPO) and 0032 (Sheppard AFB), Can the index point be changed from Houston ShipChl to NGPL TxOk?

solicitation to change the SIPs for these line items currently.

This issue may be addressed during discussions if opened. Any

28. Question: What is implied by Line Item 0036 (NAS Jacksonville and Naval Station Mayport) having a rate class of SIS/multiple NCTS?

The SIS rate schedule falls under the ITS rider. What monthly portion of the load is ITS and what portion is NCTS?

Answer: These locations have multiple SIS and NCTS accounts. Delivery to the delivery point (citygate) is firm, however if transportation is interrupted by the LDC preventing delivery, performance would be excused for those accounts.

DLA has no history of such an interruption for these locations.

29. Question: For the Line Items that have excess capacity value as defined in Section 3(I), how will the three different options be evaluated in determining the award?

Answer: Excess firm capacity is managed in accordance with clause C700(l) paragraphs (1) to (3). Paragraph (1) takes precedence followed by paragraph (2). Paragraph (3) terms are considered on a case by case basis and require approval by the contracting officer. See provision M2.16 on page 67 of the solicitation for factors considered in evaluation of offers for award.

30. Question: Would DLA consider excess capacity value as defined in Section 3(I) to be included in the adjustment factor rates rather than a separate credit line item?

Answer: See clause B1.06 and B700 concerning pricing and the adjustment factor. Excess capacity value should be included as a separate line of credit on the invoice and not included in the adjustment factor. The terms and conditions remain as shown in the RFP.

31. Question: Is DLA Energy planning to run a reverse auction?

Answer: Please refer to Question 2.

32. Question: Is DLA willing to reduce the timeframe of holding rates for 120 days due to market volatility and accept refreshed pricing before award?

Answer: The 120 days identified in the addendum to the solicitation on page 68 remains unchanged, however if discussions are opened offerors will be given the opportunity to revise initially offered prices prior to final evaluation for award.

33. Question: Does prior service under a former company that has since been acquired by the current company count as experience in a state/pipeline for the Technical Compliance Evaluation in Section M- 001(a)?

Answer: DLA is unable to respond to this question without further detail. In accordance with provision M2.16, the offeror must possess the required experience. Prior experience of individual employees is not considered in the evaluation.

34. Question: Can daily reads be provided for telemetered accounts across the board?

Answer: Availability of daily reads for telemetered installations varies by location and local distribution company. Daily reads cannot be provided for all telemetered accounts.

35. Question: Line Items 0029 (VAMC Nashville) and 0030 (VAMC Murfreesboro) is the limited curtailment of 15 days a monthly limited or for the duration of the winter (Nov-Mar)

Answer: For these locations, the maximum number of allowed curtailment days is listed by month on the schedule page. This is currently 15 days for each month. See clause C700(3) definition of limited interruptible delivery and C700(h) concerning interruptible deliveries on page 11 of the solicitation.

36. Question: Line Item 0040 (DOE Oak Ridge Operations - TGP), Can more details be provided on the expectation of storage management?

Answer: DOE Oak Ridge is responsible for managing and scheduling its storage. See the schedule page identifying the delivery management option as (4) Monthly Orders – No Swing and clause C700(e)(4) on page 11 and C700(j) on page 12 of the solicitation.

37. Question: Line Item 0028 (Fort Campbell), Can the requested index be changed from Henry Hub to Tenn LA 500 Leg?

solicitation to change the SIPs for this line item currently. This issue may be addressed during discussions if opened. Any