Sources Sought 5.8.2026.pdf

SOURCES SOUGHT NOTICE

Naval Station (NS) Rota, Spain

Solicitation Number: SPE603-26-R-5X61

Procurement Type: Sources Sought Notice

Title:

Government-Owned, Contractor-Operated (GOCO) Fuel Services at Naval Station (NS) Rota, Spain

Primary Point of Contact:

Rachel Dudley, Contract Specialist Bulk Petroleum Supply Chain Services Defense Logistics Agency Energy – FESAA rachel.dudley@dla.mil

Secondary Point of Contact:

R. (Thea) Miller-Smith, Contracting Officer Bulk Petroleum Supply Chain Services Defense Logistics Agency Energy – FESAB radhiyah.smith@dla.mil

Response Date:

Monday, June 1, 2026, 3:00 PM Eastern Time

1. Notice Details This is a SOURCES SOUGHT notice for market research purposes only. This Sources Sought Notice is not a promise to issue an RFQ or RFP in the future. This Sources Sought Notice request seeks information only and does not obligate the Government to contract for any supplies or services. The Government is not seeking price proposals at this time and will not accept unsolicited price proposals. All responsible sources are encouraged to submit a response to this notice. All information received will be considered. Please be advised that the Government will not pay for any costs incurred in response to this notice. All information received will be used to assess the marketplace and determine the appropriate acquisition strategy for this procurement.

An offeror will not be precluded from submitting a proposal on any resultant solicitation, should the offeror decide not to respond to this Sources Sought notice. However, a lack of interest in this requirement may keep this effort from moving forward competitively.

The North American Industry Classification System (NAICS) code for this requirement is 493190 (Other Warehousing and Storage) and the standard size is $36.5 million.

2. Responsibilities The Defense Logistics Agency (DLA) Energy anticipates issuing a solicitation for comprehensive fuel services at NS Rota, Spain. The contractor shall be responsible for the mailto:rachel.dudley@dla.mil mailto:radhiyah.smith@dla.mil management, operation, and maintenance of all non-personal services to operate and maintain Government-Owned, Contractor-Operated (GOCO) fuel facilities at NS Rota, Spain. Interested offerors should be able to provide all personnel, equipment, tools, materials, supplies, and supervision necessary to receive, store, issue, maintain quality, and account for petroleum products, as well as maintain the associated fuel facilities.

The core responsibilities include, but are not limited to:

• Performing all functions related to the receipt, storage, handling, and dispensing of government-owned fuel products.

• Maintaining strict product quality, accountability, and inventory control in accordance with DLA Energy directives.

• Conducting all required product quality surveillance, including routine sampling and testing.

• Performing all operator maintenance, preventive maintenance, and recurring maintenance for all fuel facilities, systems, and equipment.

• The contractor will be responsible for providing a fully trained and qualified workforce as detailed in an approved staffing plan to accomplish all PWS tasks; including, but not limited to, all personnel, management, and equipment necessary to perform the bulk fuel services outlined in the PWS.

Ensuring full compliance with all applicable Department of War (DoW), federal, Navy, state, and local directives and laws concerning environmental protection, safety, and security.

3. Background The NS Rota aviation bulk fuel storage compound is a compact system consisting of two 6,000-barrel aboveground fuel storage tanks and the components to receive fuel by commercial tank truck, and supply product to the mobile refuelers at the fill-stands. The fuel storage compound is a compact system consisting of a hydrant servicing facility to the south side of the runway, piping extending to and including associated valves, up to double block and bleed valve 98 (Transfer of Custody between Bulk and Aviation) at pigging pad, located within the hydrant system area of operation. The main hydrant facility is a compact system consisting of (2) ~31,000- barrel cut and cover underground storage fuel storage tanks (UST), buildings, fuel delivery equipment referred to as pantographs, and typical fuel system components (electrical, mechanical, and electronic) required to receive and store jet fuel. The aviation system receives fuel by pipeline from coordinating with NS Rota Bulk Ocean Terminal located at the eastern extreme of the base. Product is dispensed directly to aircraft via the downstream hydrant piping system or to Navy-operated fuel servicing trucks at Bldg. 3234 with two fill stand headers located at the hydrant complex inside the airfield compound and supply product to the mobile refuelers at the fill stands. The fuel storage compound, Bldg 3236 office and training space, tugs parking, maintenance area, and the administrative compound. The Fuel Dispatch Center, driver’s ready room, and a small office are located in Bldg. 3236.

Anticipated Contract Details

• Contract Type: The Government anticipates awarding a firm-fixed-price (FFP) contract.

• Period of Performance: The resultant contract is expected to include a four-year base period, one five-year option period in accordance with FAR 52.217-9, and a six-month service extension under FAR 52.217-8, which may be exercised in monthly increments, (not exceeding six months).

• Solicitation: The solicitation, SPE603-26-R-5X61, will be published electronically on the System for Award Management (SAM) website at https://www.sam.gov/. All interested offerors will be required to have an active registration in SAM to be eligible for award.

4. Information Sought from Interested Parties DLA Energy seeks capability statements from businesses that have the resources and experience to successfully fulfil the requirements described herein. All interested parties should submit a capability statement of no more than ten pages. The statement must be structured to address the following sections:

• Corporate Overview o Company Name Address, CAGE Code, and Unique Entity Identifier (UEI) o Point of Contact Information (name, title, phone, email)

• Relevant Experience and Past Performance o Provide a summary of relevant experience performing services of similar size, scope, and complexity within the last five years. Respondents must provide at least two and no more than three specific contract examples, detailing for each:

Contract Number and Customer (Government Agency or Commercial Entity).

Period of Performance and Total Contract Value.

Contract Type (e.g., firm-fixed-price, cost reimbursement).

A detailed description of the services provided, specifically highlighting their relevance to GOCO fuels management.

For work performed as a subcontractor or joint venture, identify the prime contractor and describe the specific scope and percentage of work your firm performed.

A summary of any challenges encountered and the resolutions implemented.

Experience managing or coordinating with host-nation personnel, including Spanish nationals, in support of overseas operations.

• Technical and Staffing Capability o A brief description of your company’s capability to source, train, and retain qualified personnel with the necessary skills and security clearances to meet the PWS requirements.

• Financial and Administrative Capability o A statement affirming the company's financial stability and access to sufficient credit to manage the cash flow for a contract of this scale and duration.

• Teaming Strategy https://www.sam.gov/ o A description of any anticipated teaming arrangements, including the potential prime/subcontractor relationship, the type of work to be performed by each partner, and the estimated percentage of work share.

• Phase-In Period o A statement on the realistic phase-in period required to become fully operational, including the mobilization of all necessary personnel, equipment, and materials.

5. Submission Instructions Please submit capability statements via email to the points of contact below no later than Monday, June 1, 2026, 3:00 PM Eastern Time. The subject line of the email should read: "NS Rota, Spain (SPE603-26-R-5X61): Sources Sought."

• Primary Contact: Rachel Dudley, rachel.dudley@dla.mil

• Secondary Contact: R. (Thea) Miller-Smith, radhiyah.smith@dla.mil

**This is not an RFP. This notice is for planning and informational purposes only and does not constitute a commitment by the Government to award a contract.** mailto:rachel.dudley@dla.mil mailto:radhiyah.smith@dla.mil