Pre-Proposal Slides.pdf

The Nation’s Combat Support Logistics Agency

WARFIGHTER ALWAYS

Tinker AFB, Oklahoma

SPE603-24-R-0510

PRE-PROPOSAL CONFERENCE

August 09, 2024

FUNCTION & AUTHORITY OF

GOVERNMENT PERSONNEL

CONTRACTING OFFICER: CAREKA SQUIRE

Email: careka.squire@dla.mil Commercial Desk: (571) 767-6680 Government Cell: (571) 459-8982 Bind, obligate the Government, and alter the contract

CONTRACT SPECIALIST: ORIN R. SMITH

Email: orin.smith@dla.mil Commercial Desk: (571) 767-9527 Government Cell: (571) 474-5275 Primary point of contact under solicitation

GOVERNMENT PERSONNEL

CONTRACTING OFFICER: ALEXANDRO CANO (administration) Email: alexandro.cano@dla.mil Commercial Desk: (571) 767-9337 Government Cell: (571) 585-6853

CONTRACT SPECIALIST: AARON WYCHE (contract administration) Email: aaron.k.wyche@dla.mil Commercial Desk: (571) 767-0983 Primary point of contact under solicitation

REMINDERS

Please note that the information shared during this pre-proposal conference does not constitute an amendment to the solicitation.

Any questions regarding the solicitation must be submitted in writing, and a formal amendment will be issued by the contracting officer in response.

All questions relating to the solicitation should be submitted by August 14, 2024, at 11:00 A.M. local Fort Belvoir time.

Offerors must reference the solicitation number in the subject line of your email.

GOVERNMENT PERSONNEL (CONT)

• PROGRAM MANAGER: DAVID BUTLER

• Email: david.butler@dla.mil

• Government Cell: (571) 562-0259 Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements

• CONTRACTING OFFICER REPRESENTATIVE: THOMAS RACKLEY

Email: Thomas.Rackley.2@us.af.mil Commercial Desk: 405-739-4188 Responsible for providing technical oversight and administration of the contract.

AF FUELS CONTRACT MANAGERS (AFPET): MSgt Christopher Corey and TSgt Ferron

Email: AFPETContracting@dla.mil

AGENDA

Contracting Presentation: RFP and Clauses Program Manager Presentation: Performance Work

Statement (PWS) Site Visit

*Note: Please hold all questions until the end*

SOLICITATION

Non-personal services to perform Aircraft/Ground Fuel Services and Fuel Storage and Distribution at:

Tinker AFB, Oklahoma

This acquisition is being solicited as SMALL-DISABLED VETERAN-

OWNED SMALL BUSINESS (SDVOSB).

Firm Fixed-Price Contract

Basis of Award: Lowest Price Technically Acceptable (LPTA)

Period of Performance: 4-year base, plus one 5-year option and 6-month option to extend.

NAICS Code – 493190, Other Warehousing Storage

• Proposal due date: August 29, 2024 @ 3:00 p.m. FT Belvoir EST

SOLICITATION (CONT)

• Only Email proposals are acceptable

• MUST include three (3) volumes as outlined in the Solicitation

• Changes must be incorporated via Amendment

– No verbal communication takes precedence over the Solicitation, PWS or any other document

– Nothing said during this conference changes the Solicitation unless incorporated via Amendment

• Submit questions via email to:

– orin.smith@dla.mil and cc careka.squire@dla.mil and sonja.Rocks@dla.mil

– Question cut-off date is August 14, 2024 @ 11:00 a.m. FT Belvoir

EST

– Ensure Solicitation number is in the subject line of e-mail

ENTERPRISE BUSINESS

SYSTEM AND PIEE

EBS creates a single DLA business system enabling streamline operations integrated financial compliance, and reduced systems support costs.

Procurement Integrated Enterprise Environment (PIEE) WAWF (Wide Area Workflow) – invoicing, receipt, acceptance, and property transfer myInvoice

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS

Submit invoices via web entry Follow the instructions listed in paragraph (f) of the clause DLA Energy Help Desk POC bsme.helpdesk@dla.mil (800) 446-4950

F-0001 F1.11 – DLA Internet Bid Board System (DIBBS)

• The Contractor shall use DIBBS to search for and view the awards only.

Solicitation is posted on www.SAM.gov.

SOLICITATION

SECTIONS B through M

SECTION B - SUPPLIES/SERVICES

& PRICES/COST

B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES

The Contractor shall provide Alongside Aircraft Refueling Contractor (AARC) fuel services, operational, management and ground refueling/defueling services in support of Tinker AFB, OK.

• Submit one monthly price for base period, and one for the option period.

• This contract will not exceed 9.5 years.

• All General and Administrative (G&A) expenses and profit will be included in the monthly price for respective base and option period.

Base Period Price: CLIN 0001-0004 MUCG Services (FFP)

Option Period Price: CLIN 0005-0010 MUCG Services (FFP)

SECTION E – INSPECTION AND

ACCEPTANCE

E-0001 E1.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT

INSPECTION OF SERVICES (DLA ENERGY JAN 2012), Attachment IV

E-0002 E1.11 QUALITY CONTROL PLAN (DLA ENERGY MAR 2000),

Attachment IV

E-0004 E28 CONTRACTOR INSPECTION RESPONSIBILITIES

(STORAGE) (DLA ENERGY DEC 2011) ), Attachment IV

E-0007 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA

ENERGY DEC 2011) ), Attachment IV

SECTION E – INSPECTION AND

ACCEPTANCE (CONT.)

E-0004 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY

CONTRACTS (DLA ENERGY FEB 2022) Attachment IV

The Quality Office assigned inspection responsibility under this contract is:

DLA Energy Americas West Military Mailing Address DLA Energy Americas West ATTN: Quality Manager 800 Seal Beach Blvd Seal Beach, CA 90740 Phone: (424) 347-3101/3102

FAX: (424) 347-3120

SECTION F DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989) Page 8 of Solicitation The Contracting Officer may, at any time, by written order to the Contractor, require the

Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.

SECTION G CONTRACT

ADMINISTRATION DATA

G-0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE

MAILED (DLA ENERGY JAN 2017). Page 13 of Solicitation

G-0005 G21 DESIGNATION OF PROPERTY ADMINISTRATOR

(DLA ENERGY MAY 2009) Page 14 of Solicitation The Property Administrator for product handled under the terms of the contract will be designated by the Director, Defense Logistics Agency Energy (DLA Energy).

SECTION I CONTRACT CLAUSES

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (JAN 2011) Page 54 of Solicitation Contractor shall comply with personal identity verification procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12).

Contractor shall account for all forms of Government-provided identification issued to the Contractor employees.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2023) Page 25 of Solicitation

SEE ADDENDUMS 1 AND 2 TO FAR 52.212-4 CONTRACT TERMS AND

CONDITIONS – COMMERCIAL ITEMS (OCT 2018) References 52.243-1 CHANGES-FIXED PRICE W/ALTERNATE I (AUG 1987/APR/1984) and

52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT

(OCT 1997).

(CONT.)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL

PRODCUTS AND COMMERCIAL SERVICES (MAY 2024) Page 31 of Solicitation Incorporates by reference clauses required for the acquisition of commercial services.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) Page 39 of Solicitation Government has unilateral right to extend contract.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 9.5 years.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000) Page 39 of Solicitation Government may extend the term of this contract by written notice to the contractor

30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend at least 60 days before the contract expires.

(CONT.)

DFARS 252.243-7002 REQUEST FOR EQUITABLE

ADJUSTMENT (DEC 2022) Page 72 of Solicitation The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS

(NOV 2021) Page 138 of Solicitation Contractor shall notify its employees of the United States Government's zero tolerance policy described in this clause.

Actions to include termination of employment will be taken against employees for violations of this policy.

DFARS 252.201-7000 CONTRACTING OFFICER’S

REPRESENTATIVE(DEC 1991) Page 55 of Solicitation COR is not authorized to make commitments on behalf of Government COR Appointment Letter will be provided to successful offeror.

SECTION J LIST OF

ATTACHMENTS

Sec J – List of Attachments

Attachment I – Performance Work Statement (PWS) Attachment II – Past Performance Questionnaire (PPQ) Attachment III – Past Performance Consent Form Attachment IV – Past Performance References Attachment V- Collective Bargaining Agreement- Wage

Determination (CBA Wage Determination (WD) Attachment VI- DLA Quality Assurance Provision (QAPS)

SECTION K REPS, CERTS, AND

OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K-0002 K33.01 AUTHORIZED NEGOTIATORS Page 129 of Solicitation

The offeror identifies personnel authorized to negotiate on its behalf with the Government.

SECTION L INSTRUCTIONS,

CONDITIONS, AND NOTICES TO

OFFERORS OR QUOTERS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

See Page 131 of Solicitation

VOLUME I - TECHNICAL MANAGEMENT PROPOSAL

Technical Management Proposal: No more than 80 single-sided, 8 ½” x 11” pages, including Appendices, and Attachments. Technical Proposals less than 80 pages are permitted. See Section M.

VOLUME II – PAST PERFORMANCE

See Attachments II and III under Section J Follow guidance stated Vol II, section iii, paragraphs a, b, and c.

If a team arrangement is proposed, the Government is seeking PPQ’s from all team members. A team is either (1) a joint venture or (2) a prime and subcontractor.

VOLUME III - PRICE PROPOSAL (See Section B)

Offerors must complete Section B of the solicitation for price submission. Any deviation in price submission may be considered as a failure to comply with the solicitation’s instructions.

EVALUATION FACTORS FOR

AWARD (CONT.)

FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS

See Page 150 of Solicitation Source Selection Process: LPTA Proposals will be evaluated, and award will be made on the basis of three evaluation factors and its sub-factors:

Factor 1: Technical Management The Government will evaluate the Technical/Management factor on an Acceptable/Unacceptable basis.

Contractor Furnished Vehicles

Factor 2: Past Performance The Government will evaluate the Past Performance factor on an Acceptable/Unacceptable basis.

Factor 3: Price Monthly price offered for CLIN 0001-0004 will be multiplied by 48 months to determine the total four-year

Base period price.

Monthly price offered for CLIN 0005-0009 will be multiplied by 60 months to determine the total five-year

Option period price.

Monthly price offered for CLIN 0009 will also be multiplied by 6 months to determine the total six-month

Extension price Total evaluated price will be the sum of total Base period price, total option period price, and the total six-month extension price

QUESTIONS?

SECTION C -

DESCRIPTION/SPECIFICATIONS/

STATEMENT OF WORK

See Attachment I – Performance Work Statement (PWS).

PWS will be discussed by the Program Manager.

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENTWARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Air Force Fuels Services Program Preproposal Conference

2024-2025

• PERFORMANCE WORK STATEMENT (PWS)

• Standard document for all AF contracted locations (Fuels Mgmt or bulk storage)

• Covers all basic requirements

• Service Delivery Summary (SDS) for each basic requirement

• APPENDIX M (formerly AF)

• Appendix M submitted by base and AFPET for base specific information

• Identifies PWS sections which apply (Fuels Mgmt or bulk storage)

• Normal hours of operation (not a limitation)

• General workload data (snapshot in time; no guarantee of future)

• May be useful for planning/estimating for proposal

• Base specific requirements (off-site coverage; weekend weather support, etc)

• Government furnished equipment (GFE)

• Contractor furnished refueling units

General Technical

• PROPOSAL SUBMISSION

• Your product, but recommend:

• Basic section

• Organizing to match PWS sections Helps ensure

• Breakdown key generic tasks everything is covered

• Use written word, sample checklists, extracts from developed plans, etc

• Demonstrate understanding of tasks and how to accomplish tasks

• Referring to a directive doesn’t show understanding—what does it mean in actual performance?

• Once this part is Acceptable, won’t need to change this part for future submissions

• Base specific appendix

• Don’t waste pages repeating what is in basic PWS part

• Cover base unique aspects—hours, tasks (mode of receipt, etc)

• Cover Contractor furnished refueler plan

• Staffing – matrix, coverage, positions, etc

• Only part which needs changing for future submission

• Check M-clause for “must” include language

• Leaving those unaddressed = Unacceptable

• An example

• Basic section – under Operations, talk about each of the various modes of receipt such as PL, TT, TC, Barge

• Base specific – under Operations just say what mode of receipt is used here as long as it was discussed in Basic section (and don’t talk about modes in this section which aren’t used at this base)

• And focus on any unique aspects (such as system offloading limitations, escort requirements, etc)

Proposals

Proposal - PWS and Appendix M (example-not directive or all inclusive)

Basic Proposal - PWS

• Staffing

• How you calculate

• Plan for contingencies

• Operations

• Demonstrate understanding

• Maintenance

• Operator, System, Other

• Safety

• Hazards/Confined space safety

• Security

• FPCONS, emergency essential

• Environmental

• EPA, OPA 90, etc

• Training

• Contractor, AF, AFRES/ANG

• Furnished Items

• Handling IE and CFE

• Generally provided items

• Other Performance Items

• Mgmt “Cats and Dogs”

Base Specific Appendix - Appendix M

• Staffing

• Matrix showing coverage

• FTEs

• Operations

• Base specific tasks

• Maintenance

• Base specific tasks

• Safety

• # Confined spaces, PPE, etc

• Security

• VGSA, escorting, etc

• Environmental

• Base SPCC tie in

• Training

• Recurring base requirements

• Furnished Items

• Specific CFE provided (not all inclusive) – detail refueler plan

• Other Performance Items

• Base specific meetings/tasks

WARFIGHTER ALWAYS 28

CLOSING REMARKS