SPE60323R0510 0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE603 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60323R0510

X

2023 SEP 18

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, X is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

BULK PETROLEUM SERVICES

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

MAR 20, 2024

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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SPE60323R0510 - 0005

This amendment is hereby issued to reflect the following:

1. The Performance Work Statements (PWSs) for Germany East, Germany West and Italy South dated November 15, 2023, is hereby deleted and replaced in full with the attached PWSs dated March 20, 2024. Incorporated changes (Highlighted) include but are not limited to the revision of PWS paragraph C-5.2.6.1 Sampling/Testing Frequency (all locations) and deletion of paragraphs C-5.2.6.2 Retail/Ground Use Products Only, C-5.2.6.3 Aviation & co - located Retail/Bulk Loading and C-5.2.6.4 Additional Aviation Fuel Sampling/Testing (Germany East and Germany West).

2. Revised PWSs for Germany East, Germany West, and Italy South, dated March 20, 2024, are attached, and incorporated in the solicitation; all previous versions have been replaced.

3. Addition of DFARS provision 252.225-7966 Prohibition Regarding Fossil Fuel Business Operations-Representation (Deviation 2024-O0006, Revision 1) and DFARS clause 252.225-7967 Prohibition Regarding Russian Fuel Business Operations (Deviation 2024-O0006, Revision 1).

252.225-7966 Prohibition Regarding Russian Fossil Fuel Business Operations—Representation (Deviation 2024-O0006, Revision 1) (MAR 2024)

(a) Definitions. The terms business operations and fossil fuel company have the meanings given in the 252.225-7067 clause of this solicitation.

(b) Representation. By submission of an offer, the Offeror represents it is not, or that it does not knowingly have fossil fuel business operations with an entity or individual that is, 50 percent or more owned, individually or collectively, by—

(1) An authority of the government of the Russian Federation; or

(2) A fossil fuel company that operates in the Russian Federation, except if the fossil fuel company transports oil or gas—

(i) Through the Russian Federation for sale outside of the Russian Federation; and

(ii) That was extracted from a country other than the Russian Federation with respect to the energy sector of which the President has not imposed sanctions as of the date on which the contract is awarded.

(End of provision)

252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024-O0006, Revision 1) (FEB 2024)

(a) Definitions. As used in this clause— “Business operations” means knowingly engaging in commerce in any form, including acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other known apparatus of business or commerce. The term does not include— (1)Any shipment subject to price caps as specified in the— Prohibition on Contracting with Russian Energy Fossil Fuel and Fossil Fuel Business Operations

(i) “Statement of the G7 and Australia on a Price Cap for Seaborne Russian-Origin Crude Oil”, issued on December 2, 2022, between member countries of that coalition; or

(ii) “Statement of the G7 and Australia on Price Caps for Seaborne Russian-Origin Petroleum Products Berlin, Brussels, Canberra, London, Ottawa, Paris, Rome, Tokyo, Washington”, issued on February 4, 2023, between such members, if such shipment complies with the applicable price caps; or

(A) Actions taken for the benefit of the country of Ukraine, as determined by the Secretary; or

(B) Actions taken to support the suspension or termination of business operations for commercial activities during the period beginning on the effective date and ending on December 31, 2029, including—

(1) Any action to secure or divest from facilities, property, or equipment;

(2) The provision of products or services provided to reduce or eliminate operations in territory internationally recognized as the Russian Federation or to comply with sanctions relating to the Russian Federation;

and;

(3) Activities that are incident to liquidating, dissolving, or winding down a subsidiary or legal entity in Russia.

Fossil fuel company means an entity or individual that—

(1) Carries out oil, gas, or coal exploration, development, or production activities;

(2) Processes or refines oil, gas, or coal; or

(3) Transports, or constructs facilities for the transportation of, Russian oil, gas, or coal.

(b) Prohibition. In accordance with section 804 of the National Defense Authorization Act for Fiscal Year 2024 (Pub.

L. 118-31), the Contractor is prohibited from entering into a subcontract or other contractual instrument for the procurement of products or services with any entity or individual that is known to be, or that is known to have fossil fuel business operations with an entity or individual that is, not less than 50 percent owned, individually or collectively, by—

(1) An authority of the government of the Russian Federation; or

(2) A fossil fuel company that operates in the Russian Federation, except if the fossil fuel company transports oil or gas—

(i) Through the Russian Federation for sale outside of the Russian Federation; and

(ii) That was extracted from a country other than the Russian Federation with respect to the energy sector of which the President has not imposed sanctions as of the date on which the contract is awarded.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts and other contractual instruments, including those for the acquisition of commercial products or commercial services.

(End of clause)

4.All other terms and conditions remain unchanged and in full force and effect.

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SPE60323R0510 - 0005

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT/GROUND FUEL SERVICES

and

FUEL STORAGE AND DISTRIBUTION

at

USAREUR West, Germany

Dated: 20 March 2024

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION C-1.0 INTRODUCTION

C-1.1 General Description

SECTION C-2.0 BACKGROUND

C-2.1 Transition

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work C-3.2 Contract Turnover

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Staffing C-5.2 Operations C-5.2.2 Product Receipt C-5.2.3 Product Storage C-5.2.4 Product Issues C-5.2.4.1 Flightline Issues/Defuels C-5.2.4.2 Retail Service Station Issues C-5.2.5 Inventory Management C-5.2.5.1 Physical Inventory Management C-5.2.5.3 Accounting/Auditability C-5.2.6 Quality Surveillance/Laboratory C-5.3 Maintenance C-5.3.1 Operator Maintenance (OM) C-5.3.1.1 Operator Maintenance Requirements:

C-5.3.2 System Maintenance Requirements:

C-5.3.3 Repairs:

C-5.3.4 SRM/MILCON

C-5.3.5 Buildings and Grounds Maintenance C-5.3.6 Other Maintenance/Repairs C-5.3.7 Vehicle Maintenance C-5.4 Safety C-5.5 Security C-5.6 Environmental Protection C-5.6.1 Government Provided Documents C-5.6.2 Leak Detection C-5.6.3 Spill Response/Reporting C-5.7 Training C-5.7.1 Government Provided Training C-5.7.2 Contractor Provided Training C-5.8 Contractor or Incidental Equipment/Incidental Property (IE/IP) Items C-5.8.1 Contractor Furnished Items C-5.8.1.1 Disposition of Contractor Furnished Items C-5.8.1.2 Uniforms, Clothing, and Safety Equipment C-5.8.1.3 Contractor Furnished General Purpose Vehicles C-5.8.1.4 Contractor Furnished Special Purpose Vehicles C-5.8.2 Incidental Equipment (IE) / Incidental Property (IP) and Services C-5.8.2.1 Other Items and Services C-5.8.2.2 Inventory of IE/IP C-5.8.2.3 Unauthorized Use of Facilities

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans C-6.1.1 Contract Compliance Plan (CCP) C-6.1.2 Operations and Staffing Plan C-6.1.3 Product Quality Surveillance Plan (PQSP) C-6.1.4 Maintenance Plan C-6.1.5 Safety Plan C-6.1.6 Security Plan C-6.1.7 Environmental Protection Plan (EPP) C-6.1.8 Training Plan

C-6.1.9 Contract Contingency Plan

APPENDIX A – DEFINITIONS

APPENDIX B - ACRONYMS, AND ABBREVIATIONS

APPENDIX C – APPLICABLE DIRECTIVES AND FORMS

APPENDIX D - PERSONNEL

APPENDIX E - PERFORMANCE REQUIREMENTS/FUEL SERVICES DELIVERY SUMMARY

APPENDIX F - ADDITIONAL LOGISTICS SUPPORT

APPENDIX G - COMMON ACCESS CARD (CAC) REQUIREMENTS

APPENDIX H – MILITARY SERVICE INSTALLATION INFORMATION

BASE SPECIFIC PERFORMANCE REQUIREMENTS

(2) HOURS OF OPERATION

(3) WORKLOAD INFORMATION

SECTION C-1.0 INTRODUCTION

C-1.1 General Description

This Performance Work Statement (PWS) is for Defense Logistics Agency (DLA) Energy contracted operational and management services on military installations. General services are identified under Scope of Work and Performance Requirements, and base specific requirements will be specified through incorporation in Appendix H.

SECTION C-2.0 BACKGROUND

C-2.1 Transition

At the request of the Military Services, DLA Energy has assumed responsibility for fuels operations and management at previously Government-Owned, Government-Operated (GOGO) or Government-Owned, Contractor-Operated (GOCO) facilities. These include bulk storage services, retail service station support, alongside aircraft services, and entire fuels management services.

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work

The Contractor will be responsible for providing the necessary personnel and resources to accomplish all tasks specified herein at Contractor expense unless specifically stated otherwise. The Contractor will ensure safe, accurate, and timely handling, quality control, and accountability of all Defense Wide Working Capital Fund (DWCF)-owned petroleum products under their control. The Contractor will perform required maintenance to ensure facilities, associated systems, vehicles, and equipment remain operational to meet the mission. The Contractor will comply with environmental protection, safety, and security directives. The Contractor will conduct required training to ensure personnel are fully qualified to perform PWS tasks.

C-3.2 Contract Turnover

The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current Contractor/military/Government personnel, representatives from DLA Energy, and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing, and inventory which the PA must sign the DD Form 2920 with the incoming Terminal Manager (TM).. During the last ten working days of this contract, the incoming Government/Contractor personnel shall be permitted access to the applicable fuels facilities to observe its operation. The outgoing Contractor shall assist DLA Energy, the COR, and the incoming operator to accomplish the facility turnover inspection, product testing, and inventory accounting as well as provide any relevant information concerning the facility and its operation including maintenance records and engineering documentation. The outgoing Contractor shall turn over all non-proprietary physical and electronic files, evidentiary matter, auditable documents, and other official records related to fuels management, operations, and maintenance to the COR for providing to incoming Government/Contractor personnel.

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

The Contractor shall comply with all applicable federal, state, local, and international agreements, laws, regulations, plans, and policies including, but not limited to, the directives listed herein in performance of the contract effort. The Contractor shall maintain ready access to applicable directives and ensure all employees are familiar with directive requirements. Administrative requirements of directives not directly pertaining to performance may be limited with approval of the Contracting Officer to DLA, DoD, and legal regulatory body requirements. Clarification of applicability should be obtained from the Contracting Officer if necessary. In the event of conflicting guidance, the most stringent requirements shall be followed.

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Staffing

The Contractor shall provide sufficient staffing with qualified personnel IAW para C-5.5, para C-5.7, and Appendix D and their proposal to effectively perform all required PWS tasks to include simultaneous operations and will ensure all personnel are adequately trained and certified to perform job tasks prior to performing tasks unsupervised. If necessary, to perform PWS tasks beyond or after normal hours as listed in Appendix H, the Contractor shall notify the COR (for information only) and will if possible, accomplish the mission through reallocation of personnel or will otherwise provide the necessary resources using augmentation or overtime at Contractor expense without additional Government funding. If requirements necessitate Contractor personnel to return to worksite to conduct operations outside normal hours, the Contractor shall respond and provide required support within 2 hours of notification. The Contractor shall maintain a recall roster of personnel and will provide standby personnel contact information to applicable base points of contact for potential after hours or emergency support. In accordance with FAR 7.108 telecommuting is prohibited.

C-5.2 Operations

The Contractor shall conduct all necessary fuels operations to support base operations, airshows and special events, deployments, exercises, and contingencies under normal conditions, as well as, during periods of heightened security, inclement weather, or other unique situations. Operations must be safely and efficiently conducted to receive, store, transfer, issue, and account for products with appropriate controls to ensure fuel quality, maintain inventory accuracy, and ensure no environmental impact. In the event of failure of the existing facilities or equipment resulting in extended downtime, the Contractor may be required to perform the same functions using an alternative method provided by the Government or the Contractor.

C-5.2.2 Product Receipt

The Contractor shall receive products without causing operational delays or incurring demurrage. The Contractor shall coordinate receipt, scheduling, and quantities to ensure sufficient ullage exists to accommodate receipts. For tank truck deliveries, the Contractor shall escort tank trucks to and from base gate and appropriate storage facilities as required. The Contractor shall verify documentation, seals if required, product on board, and offload completion. The Contractor shall perform required initial visual inspection of all fuel receipts. The Contractor shall ensure sampling and laboratory analysis of products IAW applicable directives. The Contractor will not offload products found to be non-conforming during receipt inspection or lab testing until approval has been granted by DLA Energy. Off-specification product will be isolated pending disposition instructions from the DLA Energy Region. The Contractor shall notify the and COR of any product quality or quantity discrepancy. The Contractor shall prepare all documents required for product receipt.

C-5.2.3 Product Storage

The Contractor shall be responsible for product integrity and quantity while in Contractor custody. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor shall notify the COR of any issues which impact the integrity, quantity, or availability of products in storage. The Contractor shall respond to requests for truck fill stand support, fuel transfer to hydrants, and outload of fuel for shipments where facilities exist to ensure no mission impact.

C-5.2.4 Product Issues

The Contractor shall issue fuel without causing operational delays following using DLA Energy processes.

The Contractor shall notify the and COR of any fuel quality discrepancy. For any discrepancy, the Contractor shall initiate required corrective actions to facilitate delivery of on-specification product. The Contractor shall prepare all documents required for product issue.

C-5.2.4.1 Flightline Issues/Defuels The Contractor shall conduct simultaneous refuel and defuel operations in response to requests from Airfield Operations or other authorized customers for alongside aircraft refueling (cold or hot) or aviation/flightline support equipment within the established parameters in Appendix H. Refueling operations are not permitted without an aircrew member who is familiar with refueling procedures for the aircraft being serviced present to operate the nozzle. The Contractor shall provide support for aircraft defueling of non-suspect quality fuel upon request from designated representatives. Suspect quality fuel is the responsibility of the requesting unit to dispose of.

• The contractor shall comply with the most current version of the USAREUR Aviation Safety and Standardization Detachment (UASSD) checklist for Aircraft refueling provided by the COR. In addition, the checklist will be used by UASSD members to conduct annual formal inspections of contractor airfield operations. Results of the inspection will be furnished to the COR and the contractor. Contractor will provide USAREUR Airfield managers and UASSD member’s unlimited access to airfields during operational hours. The names of UASSD members and airfield managers will be provided to the COR upon contract award. If temporary closure of an airfield is mandated by either a USAREUR Airfield Manager/UASSD member for an identified safety condition/violation that risk lives/equipment, contractor will cease operations until compliance is met and immediately notify the COR of the situation. The implementation of the UASSD is mandated IAW AR 95-1 and AE 95-1 to plan, coordinate, monitor, and implement the Army Aviation Standardization Program for the European Theater.

C-5.2.4.2 Retail Service Station Issues

The Contractor shall operate and maintain the self-service automated service station facilities, equipment, and systems and ensure sufficient product is available to provide 24 hours a day, seven days a week support of ground fuels. The Contractor shall manually operate the service station until the system is restored should the automated system fail or be disabled at any time. Should manual operations fail, the Contractor shall provide ground product support through alternative means such as positioning a ground product refueling unit and operator at the service station or other convenient location. The Contractor shall issue Quick Response (QR) codes for authorized base vehicles in accordance with DLA Energy Policy P-5, P-29, and P- 30 respectively. The Contractor shall perform required tasks to ensure fuel is properly accounted for and issued to only authorized users.

C-5.2.5 Inventory Management

The management of inventories involves a range of physical and accounting actions associated with ordering/requisitioning, receiving, storing, issuing, and transferring fuel. The Contractor shall coordinate inventory management with the to ensure adequate fuel inventory is maintained.

C-5.2.5.1 Physical Inventory Management

The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses/provisions to maintain sufficient product inventories to meet daily demand requirements and minimum levels required in the Inventory Management Plan (IMP) and/or by the DLA Energy Region.

• Ensure all orders, receipts, transfers, shipments, issues, losses, gains, adjustments, and other transactions/actions are properly documented. Maintain control over the physical environment to ensure proper product storage and prevention of losses.

• Ensure inventory variations are within allowable limits. Investigate, document, report, and take corrective action, when necessary, on excessive variations.

• Provide and maintain manual gauging equipment/supplies (tape and bob, fuel and water finding paste) and manually perform inventory tasks in the event of Automatic Tank Gauging (ATG) inoperability or if ATG readings are in question, as required per directives. Ensure tape and bobs are calibrated during annual ATG calibration and replace as necessary.

• Provide all applicable documents within required timeframes to accountant for input into the DLA

Energy accounting system.

C-5.2.5.2 Inventory Control Records and System of Record Requirements

The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract texts in accordance with the most current version of Department of Defense Manual

4140.25 and DLA Energy Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. The contractor shall maintain sufficient product inventories to meet daily demand requirements and minimum levels required in the Inventory Management Plan (IMP) and/or by the DLA Energy Region.

The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory, and storage of fuel. The Contractor shall process inventory data of Government-owned product(s) utilizing DLA Energy’s web-based application Accountable Property System of Record (APSR). DLA Energy will provide training to a minimum of two Contractor personnel.

See contract text I119.04 INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS for additional information regarding the

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains, and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure automated tank gauges are verified monthly against manual gauge readings and calibrated annually if used to report inventory volumes.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action, if necessary, on excessive variations.

C-5.2.5.3 Accounting/Auditability

The Contractor shall ensure proper accounting and maintain auditability for DWCF products. The Contractor shall implement procedures specified in applicable directives (special attention to DLA Energy Policy documents).

• Ensure all orders, receipts, transfers, issues, losses, gains, adjustments, and other transactions/actions are properly reviewed and processed in a timely manner.

• Promptly initiate research for out-of-tolerance gains or losses and document results of investigations. Maintain files and evidentiary matter for all applicable transactions.

• Coordinate with the DLA Energy Region Inventory Manager and suppliers to order sufficient product to ensure no mission impact due to lack of inventory.

• Provide DLA Energy files or evidentiary matter upon request and within the timeline specified.

Perform daily, monthly, and end-of-year closeouts, research and promptly correct rejected transactions.

• Reconcile fuel orders to ensure contract close out and de-obligation of unnecessary open orders.

C-5.2.6 Quality Surveillance/Laboratory

The laboratory technician will be responsible for verifying quality of product receipts and of product in the custody of the Contractor IAW applicable directives. The Contractor shall follow all applicable directives to ensure products remain on-specification. The Contractor shall provide all necessary laboratory testing equipment and supplies without additional Government funding. The laboratory technician will:

• Obtain all fuel samples other than initial receipt visual.

• Take and determine corrected API and temperature measurements for receipt and issue tanks when

ATG is inoperable or questionable.

• Prepare and ship samples to area laboratories or commercial laboratories as required and document process for tracking purposes/results. Shipping costs shall be the Contractors responsibility and be included in the fixed monthly price.

• Perform laboratory testing as required and document results IAW applicable directives/procedures.

• Maintain laboratory sampling and testing equipment and supplies.

• Calibration of laboratory test equipment, replacement of standards, and material necessary for daily operations must be provided by the Contractor.

C-5.2.6.1 Sampling/Testing Frequency: Below is the sampling testing requirements for Aviation Turbine Fuel at the various facilities included in this contract. The contractor is responsible for providing all tools, equipment, shipping containers, and transportation/shipping costs under the firm fixed MUCG to meet these requirements.

Table I:

SAMPLE TYPE FREQUENCY

Visual Inspection/API Gravity Every Receipt Receipt Sample – 1 Gallon All Levels 2-5 Random Samples Annually Storage Tank – 1 Gallon All Levels Semi-annual Storage Tank – 1 Gallon Bottom Annual

C-5.3 Maintenance The Contractor shall provide a detailed maintenance plan to address the references, frequencies, methods, and procedures for accomplishing the maintenance objectives. The Contractor shall provide all manpower, tools, and equipment to implement the maintenance plan. Parts, supplies, and material needed to perform maintenance will be provided at Contractor expense without additional Government funding. The Contractor shall establish/maintain automated maintenance and supply/parts records for all facilities, equipment, vehicles, and system components. The maintenance records and maintenance plan shall be updated as changes occur and be made available for review by the COR upon request and turned over to the COR at the end of the contract. The Contractor shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The Contractor shall immediately notify the COR/designated office of any maintenance downtime that could affect operational use of the system and the estimated time in commission (ETIC) the system will be back in operation. The Contractor shall conduct or request, coordinate, and monitor maintenance and repair actions to ensure completion IAW applicable directives or project plans. The contractor and its subcontractors shall furnish proof of licensure and certifications at the request of DLA Energy. The Contractor may be required to provide after-hours access to facilities for maintenance or repair work to include monitoring maintenance, repair, or construction personnel as required. The Contractor will implement a tool control program to ensure accountability of items and reduce the risk of Foreign Object Debris (FOD) damage.

C-5.3.1 Operator Maintenance (OM)

Operator maintenance (OM) is performed IAW UFC 3-460-03 by the operator for the care and minor maintenance of equipment using procedures that do not require detailed technical knowledge of the equipment’s or system’s function and design. Maintenance that is regularly performed to preserve and maintain equipment, apparatus, or facilities in such condition that they may be effectively used for their intended purpose. This category of operational maintenance normally consists of inspecting, cleaning, servicing, preserving, lubricating, and adjusting, as required. Such maintenance may also include minor parts replacement that does not require the person performing the work to have highly technical skills or to perform internal alignment.

C-5.3.1.1 Operator Maintenance Requirements:

The contractor must ensure, all operator level recurring maintenance checks and services for fuel facilities and related fuel handling equipment are scheduled and accomplished, in accordance with PWS C-5.3. These operator level recurring maintenance checks and services are recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning. The refueling contractor must provide all staffing, materials and equipment not otherwise specified by any source to accomplish the required recurring maintenance tasks.

The refueling contractor must ensure that all costs associated for maintenance are included in the Monthly Usage Charge CLIN on a firm-fixed-price basis.

C-5.3.2 System Maintenance Requirements:

Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE will provide a contractor to perform all system maintenance tasks in accordance with the UFC 3-460-03 and DoDM

4140.25 chapter 8. Periodic testing of systems/components, generally on a quarterly basis, is included within the RM/MR contract. The contractor for this contract will monitor, track, and document all recurring maintenance performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes. If Quarterly and Above Recurring Maintenance tasks are not being performed as required or sufficiently by the RM/MR contractor, the contractor for this contract will report the problem to the COR and DLA Energy Contracting Officer for assistance and resolution.

C-5.3.3 Repairs:

The RM/MR contractor will take immediate action to assess emergency situations and minor repair. This includes all facilities and equipment on the inventory list that DLA Energy is responsible for sustainment, restoration and modernization. All deficiencies identified which require maintenance or repair work outside what is included in the Monthly Usage Charge CLIN will be submitted to the COR to be performed by the RM/MR contractor. The contractor for this contract will monitor, track, and document all repairs performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes. If repairs are not performed in a timely manner, the contractor will report the delay to the COR and DLA Energy Contracting Officer for assistance and resolution.

C-5.3.4 SRM/MILCON

SRM or MILCON required is the Government’s responsibility IAW DLA Energy policies and DoD 4140.25M. The Contractor will report deficiencies to the COR for potential SRM or MILCON needed based upon the maintenance plan and unplanned deficiencies discovered during operator/system maintenance or operations. The COR shall ensure deficiencies are coordinated with appropriate agencies and follow up to ensure projects are submitted to DLA Energy and through resolution.

C-5.3.5 Buildings and Grounds Maintenance

The Contractor shall maintain buildings to the standards expected of any Base facility occupant and grounds IAW Base guidelines. The Contractor will be responsible for weed/vegetation control up to 10 feet around fuel system components and fuel operations buildings using Base approved methods where those services are not currently provided by the Base. The Base will provide snow removal for access roads, truck loading/offloading pavement, and parking lots. The Contractor will be responsible for snow and ice removal on all walking surfaces within the area to include sidewalks, tank stairs, and dike wall stairs as well as operational areas required for mission continuation. The Contractor will ensure buildings are clean, free from debris. The contractor is responsible to call in a work order for any pest problems. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall notify the COR of any unresolved maintenance action but will not perform major repairs or make any alterations to the buildings or grounds without prior approval from the Contracting Officer. If determined by DLA Energy to be appropriate, DLA Energy may request the Contractor perform buildings and grounds maintenance tasks as specified in C-5.3.6 Other Maintenance.

C-5.3.6 Other Maintenance/Repairs

If found to be advantageous to the government, immediate action is required, or repairs are not able to be performed through other programs, at the discretion of the KO, the contractor may provide a proposal for repairs described above for consideration by the government; provided the work does not create real property, does not require engineering design or oversight, and does not include construction. If deemed advantageous to the government and approved by the KO, these repairs may be performed under a contract modification. No work under this paragraph shall be performed prior to KO approval and issuance of a written modification.

C-5.3.7 Vehicle Maintenance

The Contractor shall maintain special purpose vehicles IAW applicable directives and commercial/manufacturers standards to include performing a daily check of refueling units prior to use. The Contractor shall ensure DWWCF fuel in vehicles out for maintenance is properly accounted for and not disposed of without approval. The Contractor shall notify the COR when vehicle inventory falls below Mission Essential Levels or maintenance/out-of-service status indicates potential mission impact. The Contractor will provide necessary information when requested to justify vehicle authorizations or replacements. The Contractor is responsible for maintaining Contractor owned vehicles IAW commercial/manufacturer’s standards and ensuring serviceability of sufficient vehicles to perform all required PWS tasks.

C-5.4 Safety

The Contractor will ensure Contractor personnel have a safe and healthy work environment. It is essential that personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards IAW applicable federal, state and local laws and regulations. The Contractors safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. Contractor shall comply with applicable safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the Government or designated representative at any time.

Contractor shall provide 24-hour contact information to the base fire department . The Contractor shall provide and replace, as necessary, all Personal Protective Equipment (PPE) and other safety items required for performing operations and maintenance tasks. Fire extinguishers used at GOCO facilities and associated fire extinguisher maintenance are provided by the Garrison/Base/Fire department IAW with the MOA.

C-5.5 Security

The Contractor shall incorporate necessary physical, personnel, operations, communications, and information system security to obtain and control access to applicable restricted/ controlled areas, ensure only appropriate computer and information access, and maintain integrity and safety of applicable fuel facilities and Government Owned Equipment/Vehicles. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control to include escorting personnel while in the area. The Contractor shall inspect gates, fencing, and security lighting surrounding fuel facilities and request maintenance and repairs IAW C-5.3.4 when needed. Gates, buildings, and system valves will be secured when not in use. The Contractor shall ensure all personnel possess and retain requirements for background checks meeting National Agency Check and Inquiry (NACI) standards or higher as required. The Contractor shall ensure requirements for application, receipt, use, and turn-in of personnel badges are met (i.e., Common Access Cards and flightline/restricted area badges). The Contractor shall establish information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development and implementation of security measures. Base specific requirements are identified in Appendix H. The Contractor is not responsible for providing dedicated guards. Force protection is the responsibility of the base. After hours security checks are performed by base law enforcement personnel. The Contractor will respond immediately upon notification to correct security issues. Contractor personnel shall be identified to the designated base personnel as mission essential as required to facilitate base entry and ensure uninterrupted fuel support during normal base operations, deployments, exercises, and contingencies, as well as, during periods of heightened security or inclement weather.

C-5.6 Environmental Protection

The Contractor shall actively protect and enhance the quality of the environment by adhering to all applicable regulatory requirements and by preventing or controlling pollution at the fuel facilities. The Contractor shall ensure dike draining or similar discharge actions are properly approved, performed, and documented as required. The Contractor shall provide sufficient initial and replacement spill response and clean up material for facilities and vehicles as required and properly dispose of hazardous material accumulated. If the Contractor is visited by or receives a Notice of Violation (NOV) from a federal, state, or local agency, the Contractor shall immediately notify the COR or Contracting Officer. As required by the installation, the Contractor shall support and participate in the host Environmental Management System.

C-5.6.1 Government Provided Documents

The Government will provide the following environmental documents as applicable: Spill Prevention Control and Countermeasures (SPCC) Plan; Spill Prevention, Response Plan (SPRP); Oil Pollution Act 1990 (OPA 90) Facility Response Plan (FRP); Hazardous Waste Management System; National Pollutant Discharge Elimination System (NPDES) Permits Program; Storm Water Pollution Prevention Plan (SWPPP); Integrated Contingency Plan (ICP); and Oil Pollution Prevention Operations Manual.

C-5.6.2 Leak Detection

The Contractor shall provide fuel system access, product transfer, and ancillary mechanical support to the DLA Energy Leak Detection Centrally Managed Program (LD-CMP), or it's designated representatives, for the implementation of the LD-CMP testing at all locations. For locations (see Appendix H) with Permanent Leak Detection Systems (PLDS), the Contractor shall conduct testing at least quarterly (or in accordance with federal/state/local requirements, whichever is more stringent) by operating the PLDS. Test results shall be made available to the LD-CMP Program Manager, or it's designated representative, upon request. For PLDS technical and operation support, the Contractor will enter a trouble ticket within the DLA Information Technology Service Management (ITSM) System. DLA will provide annual certification and required maintenance of the PLDS.

C-5.6.3 Spill Response/Reporting

The Contractor shall ensure all of their personnel are familiar with the applicable spill plans. The Contractor shall ensure plans are readily available to all contract personnel and responding entities.

• In the event of a fuel spill, the Contractor shall make notifications IAW DLA Energy policy P-40 as well as the SPCC Plan, FRP, or equivalent plan. Notifications shall be initiated immediately but no later than 15 minutes after discovering the spill. Additionally, the Contractor shall notify the COR and Contracting Officer of reportable spills.

• For all spills, the Contractor shall immediately initiate necessary actions to stop and contain the spill. The Contractor shall clean up the spill using appropriate spill response material and properly dispose of residual material. As well as removing ignition sources, evacuating personnel, cordoning off the area, and directing traffic may be required, when safe to do so, until relieved by appropriate authority.

• Spill response and clean up actions beyond those outlined above will be provided by the installation IAW the installation spill plan(s).

• The Contractor should attempt to recover usable fuel to the greatest extent possible.

C-5.7 Training Upon contract start, Contractor personnel shall be fully qualified to perform PWS tasks. The Contractor shall adequately train personnel to ensure success and safety of the fuels operation. The Contractor shall ensure prior to performing tasks unsupervised that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall document all training by name of employee, training, and date and make these records available to the COR upon request. This training provided shall include operations, maintenance, safety, security, and environmental compliance IAW applicable federal, state and local laws and regulations. The Contractor shall also conduct DoD/DLA publication familiarization training to ensure periodic content review and compliance with new or updated policy. The Contractor will ensure employees have all current and valid professional certifications before starting work and retain while employed. All special purpose vehicle operators will have a valid state commercial driver’s license (CDL) IAW state regulations in which the contractor will be operating.

C-5.7.1 Government Provided Training

The Contractor will ensure maximum attendance at on-site training and will schedule employees for all required courses within 30 days of falling below minimum training requirements. The Contractor will submit requests for classroom slots to the COR who will recommend approval/disapproval to the Contracting Officer based on contract requirements. If denied, or if courses are unavailable to maintain the minimum staffing requirements, the Contractor may be required to replace departing personnel or fill a vacant position with fully qualified personnel without additional compensation. If approved, the Contractor will make a written request accompanied by an indemnification statement to the Contracting Officer for scheduling. The Contractor is responsible for all costs incurred for personnel to attend training. The Contractor shall ensure maximum participation possible for the DLA provided Annual Spill Prevention and Response Exercises.

DLA Energy provided classroom/onsite instruction includes:

• Joint Responsible Officer and Terminal Manager Course

• Base level Defense Fuels Management Course

• Spill Prevention and Response Exercises

• PLDS operation and testing

• Underground Storage Tank (UST) Operator Training, if applicable.

• Additional Service/Base provided training may be included in Appendix H.

C-5.7.2 Contractor Provided Training

In accordance with applicable federal, state, and local laws, policies, and regulations and with international agreements or requirements, the Contractor shall ensure all of their employees are properly trained to meet mandatory requirements and to perform tasks specified in this PWS.

• The Contractor shall establish a program to provide up to 10 hours monthly of recurring facility familiarity training to active duty, Guard, and Reserve military personnel. The training shall focus on systems and equipment familiarization, core tasks, and upgrade training requirements for operations, maintenance, safety, security, and environmental aspects of the Contractor performed fuels tasks. As part of training, military personnel may be allowed to perform fuels operations using Government owned vehicles and equipment where certified. The Contractor may annotate training conducted but will not certify training records or proficiency.

• The Contractor shall provide familiarization training to the Base’s Fire Department and spill response personnel on the facilities and procedures when requested.

C-5.8 Contractor or Incidental Equipment/Incidental Property (IE/IP) Items

Items used in the performance of this contract are either brought in by the Contractor or available on-site.

C-5.8.1 Contractor Furnished Items The Contractor shall provide sufficient and adequate tools, personnel protective equipment, vehicles, and other items needed to adequately and safely perform all operations and maintenance tasks required by the contract. The Contractor shall ensure compatibility between Contractor items and on-site facilities, systems, and equipment.

C-5.8.1.1 Disposition of Contractor Furnished Items

Contractor items identified herein shall be used solely in the performance of the work defined in Section C-

5.0. The Contractor shall not store items in excess of the contract requirements on base property. On termination of the contract, all Contractor items shall be removed from base property within 30 days.

Thereafter, the Contractor shall be charged the prevailing commercial storage rate for any items kept on base property, and those items may be disposed of as determined by the Government.

C-5.8.1.2 Uniforms, Clothing, and Safety Equipment

The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties. Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves and other identifiable special safety equipment for specific operation and maintenance procedures. When a cap is worn, it will have the company logo on the front. No other caps/hats are authorized. If caps are worn on the flightline they must be approved through Airfield Management and be secured to the head to prevent FOD hazards.

C-5.8.1.3 Contractor Furnished General Purpose Vehicles

The Contractor shall provide sufficient general purpose vehicles with appropriate capability to meet the contract requirements including but not limited to escorting fuel deliveries where required, towing bowsers, transporting personnel, and performing expeditor duties as needed. The vehicles shall have a distinctive company logo or marking to ensure ease of recognition. The Contractor is responsible for ensuring all vehicles are properly licensed IAW local civilian requirements, registered with base security if applicable, adequately maintained, flightline capable if applicable, and operated only by licensed and qualified personnel. The Contractor is responsible for providing fuel for Contractor general purpose vehicles. The Contractor may request to establish a Fuels Purchase Agreement (FPA) to be allowed to purchase DWWCF ground fuel for use in Contractor general purpose vehicles.

C-5.8.1.4 Contractor Furnished Special Purpose Vehicles

Where required, the Contractor shall provide sufficient special purpose vehicles with appropriate capability to meet the contract requirements for aviation and ground product service. The vehicles shall have a distinctive company logo or marking to ensure ease of recognition.