SPE60319R5013_Amendment_0001_w-Attachment_A.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

4. REQUISITION/PURCHASE REQ. NO.

See Block 14

5. PROJECT NO. (If applicable)

Port of Fujairah, UAE

6. ISSUED BY CODE SPE603 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60319R0513

X

2019 SEP 25

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

BULK PETROLEUM SERVICES

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 2 OF 2 PAGES

SPE60319R0513 - 0001

Amendment 0001 under solicitation SPE60319R0513 is hereby issued to address the following:

A. Address questions received in response to the solicitation:

1. We are preparing our submission for the above solicitation and I am wondering about attachment 3 (consent letter).

We will be bidding as our own entity we are wondering whether the consent form is applicable, as I would assume, since we are the primary contractor?

Answer: No. Attachment III – Past Performance Information Disclosure Consent Form is required to be completed by each Offeror that has joint venture partners/major subcontractors/teaming partners identified in submitted proposals.

B. Provide revisions to the Performance Work Statement (PWS) section C SPECIFICATIONS/SOW/SOO/PWS, most specifically sections 1.1, 1.8, 2.4 as incorporated via Attachment A of this amendment (changes highlighted). The PWS in Attachment A of this amendment supersedes all previous versions of the PWS. The revised PWS sections are provided in full text below:

1.1 Requirement: This requirement is to obtain Contractor Owned, Contractor Operated (COCO) fuel services with the current capability to receive, store, protect and ship two grades of U.S. government owned product Turbine Fuel Aviation, Grade JP5 and Fuel Naval distillate, Grade F76 in the Port of Fujairah, UAE.

All vendors and subcontractors, U.S. and non-U.S. based, must be registered in the Joint Contingency Contracting System (JCCS) to be considered for contract awards in the U.S. Central Command (CENTCOM) Area of Operation (AOR). Instructions for account registration and training can be found at www.jccs.gov. Registration must be completed by the deadline for submission of offers and the assigned JCCS number shall be submitted with the proposal package.

1.8 Additive Storage/Injection Plan: The contractor shall store, inject, and maintain additives on specification at all times. All costs for storage, maintenance and injection shall be included in the firm-fixed-pricing.

•All Additives shall be provided by the US Government

2.4 Bill of Lading: Unless otherwise directed, the contractor shall prepare and distribute Government bills of lading and all necessary paperwork to include customs documentation if necessary used in issuing product. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy-Middle East, Bahrain regional office.

C. All other terms and conditions remain unchanged.

SPE603-19-R-0513

Amendment 0001: Attachment A

Port of Fujairah, UAE

PERFORMANCE WORK STATEMENT (PWS) FOR

DEFENSE FUEL SUPPORT SERVICES

IN THE

PORT OF FUJAIRAH, UNITED ARAB EMIRATES

1. Description and Purpose of Required Services

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Tank Requirement

1.4 Grade of Service

1.5 Physical System Requirements

1.6 Allowed Throughput

1.7 Property Control, Records, and System Records

1.8 Additives / Injection Plans

2. General Information

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Custody and Risk of Loss

2.4 Bill of Lading

2.5 Product Quality Surveillance

2.6 Laboratory Testing Requirement

2.7 Ancillary Facilities

2.8 Contractor Manpower Reporting

3. Training Requirements

4. Deliverables

4.1 Contractor Detailed Plans

5. Best Commercial Practices

Appendix A – Common Access Card (CAC) Procedures

Amendment 0001: Attachment A

1. Description and Purpose of Required Services Requirement:

1.1 Requirement: This requirement is to obtain Contractor Owned, Contractor Operated (COCO) fuel services with the current capability to receive, store, protect and ship two grades of U.S.

government owned product Turbine Fuel Aviation, Grade JP5 and Fuel Naval distillate, Grade F76 in the Port of Fujairah, UAE.

All vendors and subcontractors, U.S. and non-U.S. based, must be registered in the Joint Contingency Contracting System (JCCS) to be considered for contract awards in the U.S. Central Command (CENTCOM) Area of Operation (AOR). Instructions for account registration and training can be found at www.jccs.gov. Registration must be completed by the deadline for submission of offers and the assigned JCCS number shall be submitted with the proposal package.

1.2 Area of Consideration: Port of Fujairah, United Arab Emirates (UAE) area.

1.3 Storage Tank Requirements: Storage (fill capacity) of 440,000 barrels of Fuel Naval Distillate, Grade F76, and 325,000 barrels Aviation Turbine Fuel, Grade JP5, is required. A minimum of two tanks per product interconnected to provide the capability of re-circulating/filtering of products between tanks within the tank farm, and isolated from other facilities and product handled within the tank farm, is required. Dedicated facilities are preferred; however, a common or segregated system will be considered in accordance with contract text L116.01 Data Requirements Storage (DLA ENERGY JAN 2013). All storage must be available at a single port upon award. All storage must be available upon award at a single facility.

1.4 Grade of Service: Two grades of product:

• Aviation Turbine Fuel Grade JP5

• Fuel Naval Distillate Grade F76

1.5 Physical System Requirements: Storage and handling facilities capable of receiving, storing, filtering, protecting, and shipping U.S. Government-owned petroleum product. Commingled tanks with fungible product will be considered. The capability to transfer product between storage tanks on a 24-hour per day, seven-day per week basis is required. As needed, either by the Contractor or directed by the Government, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling or contamination during transfers rests completely with the Contractor. The facility must be equipped with illumination to allow receipt/issue operations during darkness.

1.6 Allowed Throughput: The U.S. Government will be entitled to 600,000 barrels of total throughput, for each 12-month contract period, hereinafter, referred to as allowed throughput.

Throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a 12 consecutive month period divided by 2 starting on the contract being placed on revenue after receiving the initial fill and resetting on the anniversary

Amendment 0001: Attachment A date each following year, not to include the final shipment.

Throughput does not include initial fill or final shipment. All costs shall be included in the contract price.

1.6.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during year 1 of CLIN 0001 of the performance period and final shipment during the final year of both CLIN 0001 and/or 0002 of the performance period, at no additional cost.

• Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity for each product.

• Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

1.7 Property Control, Records, and System Records (Inventory Data Input): The contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. Fuel inventory management involves a full range of actions associated with the order, requisition, receipt, transfer, issue, physical inventory, and storage of fuel and additives. The contractor shall process inventory and accounting data of government-owned product utilizing DLA Energy’s web based application “Fuels Manager Defense” (FMD). (Except at this time the actual Inventory processing is to be done by the DLA Energy-Middle East, Bahrain regional office. Procedures for how the daily inventory will be provided to Middle East office will be issued at time of award. At any time during the contract period the processing can revert to the contractor for processing inventory data of Government-owned product(s) directly into FMD.) The contractor shall refer to contract text I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY AUG 2017) for additional information regarding the government’s inventory data requirements. The contractor shall:

Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on variations which exceed allowable limits.

Contractor shall verify the accuracy of any Automated Tank Gauging (ATG) used on receipt tanks monthly and ATG used for inventory reporting quarterly.

The accuracy verification will be accomplished by comparing the ATG measurements to manual measurements. The contractor may use the DLA Form 2026 to document the tests or a commercial equivalent.

The Contractor shall have the ATG calibrated whenever the difference between the ATG and Manual measurements exceed 3/16th inch (or 4MM).

1.7.1 Inventory Access: Inventory access: The contractor shall ensure the Government has full access to its complete inventory. The DLA Energy Quality Assurance Representative/Contracting Officer’s

Amendment 0001: Attachment A

Representative (QAR/COR), and other DLA Energy representatives will be provided access to FMD onsite, inventory documents, and storage tanks as needed.

1.7.2 FMD Equipment: The Contractor-furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD; maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the contractor’s preventive maintenance program. The contractor is required to input inventory data of Government-owned product directly into FMD utilizing DLA Energy web-based applications. DLA Energy may provide training to a minimum of two Contractor personnel. See contract clause I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY AUG 2017) for additional information regarding the Government’s inventory data requirements.

1.8 Additives / Injection Plan: The contractor shall store, inject, and maintain additives on specification at all times. All costs for storage, maintenance and injection shall be included in the firm-fixed-pricing.

• All Additives shall be provided by the US Government

1.8.1 Additive Storage/Injection Plan: Contractor shall provide with their OFFER a detailed additive plan that clearly demonstrates how they will store, maintain, and inject additives.

1.8.2 Additive Injection:

• Fuel System Icing Inhibitor Injection: The contractor shall provide an injection system for Fuel System Icing Inhibitor (FSII). FSII will be injected, by the contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP5 stocks will be IAW F-0004-F45.03 OPERATION OF FUEL SYSTEM ICING

INHIBITOR ADDITIVE SYSTEM CONTRACTOR-OWNED CONTRACTOR-

OPERATED (COCO) (DLA ENERGY JAN 2014).

• Corrosion Inhibitor/Lubricity Improver Additive Injection: The contractor shall provide an injection system for Corrosion Inhibitor/Lubricity Improver Additive (CI/LI). CI/LI will be injected by the contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP5 stocks will be IAWF-0005-F45.04

OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER ADDITIVE

SYSTEM, CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO) (DLA

ENERGY JAN 2014).

1.8.3 Injection of Additives: Terminal/Facility will be capable of injecting additives both during receipt and shipping of product on a 7 days per week, 24 hours per day basis. Terminal must be capable of injecting JP5 with CI/LI and FSII for inbound receipt or outbound shipments as required. If required to inject additives, the contractor will be directed by DLA Energy-Middle East, Bahrain regional office.

Amendment 0001: Attachment A

All required additive injection will be accomplished IAW MIL-STD-3004 (Latest Editions)

2. General Information:

2.1 Product Receiving Requirements: Contractor’s facilities shall be capable of receiving U. S.

Government-owned petroleum product by:

• Marine Tanker/Barge: Marine Tanker/Barge: facilities shall be capable of receiving U.S.

Government Owned product via ocean going tanker/barges or U.S. Navy Fleet Oilers and other various U.S. Navy Vessels on a 24 hours per day, seven day per week basis at pumping rates compatible with the mode of transportation tendered 2,000 barrels per hour (for barges) and 8,000 barrels (for tankers and U.S. Navy Vessels).

Planning Factor for Receiving Requirement is a range of 10 to 30 tanker/barges per 12 month period.

2.2 Product Shipping Requirements: Marine Tanker/Barge, Naval Vessels and trucks: The contractor’s facilities shall be capable of shipping the following:

• Tanker/Barge: U. S. Government-owned petroleum product via tanker/barge or U.S.

Navy Fleet Oilers and other various U.S. Navy Vessels on a 24 hours per day, seven days per week basis at pumping rates compatible with the mode of transportation tendered that being - 2,000 barrels per hour (for barges) and 8,000 barrels (for tankers) with a minimum of 72 hours’ advance notice.

• Tank Truck: The contractor is responsible for loading JP5 tank trucks 24 hours per day, seven days per week within 48 hours’ advance notice.

Planning Factor for Marine Tanker/Barges is a range of 6 to 12 vessels per 12 month period.

Planning Factor for Naval Vessels is a range of 0 to 50 per 12 month period.

Planning Factor for tank trucks is a range of 0 to 25 tank trucks per 12 month period.

2.2.1 Local Clearances/National Notification Requirements: The contractor shall be responsible for obtaining all required Country, National, local notifications, clearances and filing, and any and all costs/fees required for the purposes of receiving and issuing US Government owned products at their facilities.

2.2.2 Berthing and Mooring Facilities: Berthing and mooring facility shall be capable of handling a minimum 46,000 dead weight ton (DWT) vessels with an overall length of 800 feet, and with a minimum draft of 36 foot draft at mean low water from the berthing and mooring facility to the open ocean.

Amendment 0001: Attachment A

2.2.3 Tank Truck Fill Stand Facility: The contractor’s truck fill stand facility shall be capable of simultaneously loading and shipping four tank trucks at a combined rate of 1,000 gallons per minute.

2.3 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

• Marine Receipts. Custody of product delivered by tanker or barge and risk of loss shall pass from the carrier to the contractor when the fuel passes the vessel’s permanent hose connection.

• Marine Issue. Custody of product issued to tanker or barge and risk of loss shall pass from the Contractor to the Carrier when the fuel passes the vessel’s permanent hose connection.

• Tank Truck Issue. Custody of product issued to tank truck and risk of loss shall pass from the contractor to the carrier when the fuel passes the tank truck’s first permanent hose connection.

2.4 Bill of Lading: Unless otherwise directed, the contractor shall prepare and distribute Government bills of lading and all necessary paperwork to include customs documentation if necessary used in issuing product. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy-Middle East, Bahrain regional office.

2.5 Product Quality Surveillance: The contractor will be responsible for maintaining the quality of the Government-owned product stored at the contractor’s facility in accordance with latest revisions of

MIL-STD-3004 DEPARTMENT OF DEFENSE STANDARD PRACTICE QUALITY

ASSURANCE/SURVEILLANCE FOR FUELS, LUBRICANTS AND RELATED PRODUCTS. No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by qualified contractor personnel and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

2.5.1 Contaminated Product Liability: The contractor is liable to the U.S. Government for the cost of the product and the cost of disposal or remediation for all products that becomes contaminated while at the contractor’s facility due to the contractor’s fault or negligence.

2.5.2 Off-Specification Product Reporting: The contractor shall report immediately to the DLA ENERGY Middle East Bahrain regional office or the QAR/COR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with MIL-STD-3004 (Latest Edition). Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA Energy Middle East or the QAR.

2.6 Laboratory Testing Requirements: The contractor is required to perform laboratory testing in

Amendment 0001: Attachment A accordance with MIL-STD-3004 (latest Edition) Table IX Minimum Sampling and Testing Requirements for Petroleum Products, and sampling in accordance with STANDARD PRACTICE

FOR MANUAL SAMPLING OF PETROLEUM AND PETROLEUM PRODUCTS (API MANUAL

OF PETROLEUM MEASUREMENT STANDARDS (MPMS), Chapter 8.1) and/or ASTM D4057. At a minimum, the contractor shall either have Type C level testing capability at its facility or subcontract to perform tests. The contractor shall be responsible for transporting all petroleum samples from job site to its laboratory or its subcontracted laboratory in accordance with local, state or federal laws.

The contractor shall be capable of taking petroleum product sampling in accordance with API MPMS and/or ASTM D4057 of vessels, barges, tank trucks, storage tanks, pipelines as applicable to the location. The contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifications: compliance with ASTM D- 4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, bung plug ¾” with lock-wire hole, and carrying handle able to be shipped as hazardous material.

2.6.1 Additional Samples: The contractor shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples will be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, will be the responsibility of the contractor. The contractor will provide the government representative samples of any product being stored, shipped, or received under the contract in accordance with MIL-STD-3004 (latest edition)Table IX Minimum

Sampling and Testing Requirements for Petroleum Products and ASTM D4057, STANDARD

PRACTICE FOR MANUAL SAMPLING OF PETROLEUM AND PETROLEUM PRODUCTS

(API MANUAL OF PETROLEUM MEASUREMENT STANDARDS (MPMS), Chapter 8.1).

2.7 Ancillary Facilities: The facilities to be furnished under this requirement shall include, at a minimum, the following:

2.7.1 Filtration: Contractor-furnished fuel filtration/separation system is required. This system must be capable of filtering JP-5 during tank-to-tank transfers, and replacing dormant fuel in pipelines, or when repacking pipelines. The fuel filtration/separation system must be of the kind that meets the specifications outlined in the current (API) Publication 1581, “Specifications and Qualification Procedures – Aviation Jet Fuel Filter/Separator.” Normal filter replacement is at the contractor’s expense and shall be included in the contractor’s monthly firm-fixed-price.

2.8 Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

• Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While

Amendment 0001: Attachment A inputs may be reported any time during the FY, all data will be reported no later than October 31 of each calendar year, beginning after contract award. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

3. Training Requirements: The contractor shall ensure personnel are trained by job classification.

The contractor is responsible to meet the following training requirements and certification:

3.1 Fuels Management Defense (FMD-9) course: The Energy Account Transaction Processor/Recorder and his alternate shall complete the Fuels Management Defense (FMD-9) course and shall obtain a Common Access Card (CAC) in accordance with Appendix A of the PWS or as a minimum obtain an External Certificate Authority (ECA) as required in DLA Energy Interim Policy P- 7, P-26 and P-2. Authorized users who are not eligible for the CAC should refer to https://iase.disa.mil/pki/eca/Pages/index.aspx.

3.2 RO/TM/PA Computer Base Training (CBT) course: Terminal Manager(s) – TM and Inventory Manager (s) shall complete the training as required in DLA Energy P-7, P-26 and P-32. Upon appointment, TMs shall first complete the RO/TM/PA Computer Base Training (CBT) course and then, within 90 days of appointment, attend the Joint Terminal Managers & Responsible Officers Course. They must also complete the RO CBT every two years for refresher training. Additionally, the TM may attend the formal training course after three years in order to remain current on DLA Energy and DoD policy and application changes.

DLA provides a course of instruction at a Training Facility in Alexandria, VA or at www.fuelstraining.com. The duration of the training is as follows: three weeks for FMD-9 for accountants and one week for RO/TM/PA. The contractor shall factor in all travel and any other expenses for their personnel to attend these courses in their firm-fixed-price.

Amendment 0001: Attachment A

4. Deliverables

4.1 Contractor Detailed Plans: Following contract award, the contractor will have 60 days, unless otherwise indicated, to submit the following plans to the Contracting Officer for review and acceptance. These plans must be reviewed by the DLA Energy COR/QAR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

a. Contract Compliance Plan (CCP):The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the contractor to measure performance on a continuous basis. The CCP will be made available for government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance. The CCP will address procedures for corrective actions including the resolution of Corrective Action Reports (CARs) and Quality Deficiency Reports (QDRs) generated by the Contracting Officer’s Representative (COR). Within 30 days after award, the contractor shall submit the CCP to the COR/QAR, located in the DLA Energy - Middle East, Bahrain Regional Office for review and comment prior to forwarding to the Contracting Officer for final approval. The CCP, at a minimum, shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR/QAR for monitoring and assessing contract performance. The CCP shall include but not limited to the following performance-based plans:

1. General performance criteria will include the contractor’s ability to provide continuous support capabilities as specified in this PWS.

2. Record keeping and reporting procedures pertaining to administrative requirements.

3. Bulk storage operations.

4. Facility/equipment maintenance.

b. Additive Storage/Injection Plan. The contractor shall provide a comprehensive and detailed additive plan that clearly demonstrates how they will store, inject, and maintain the required additives to support both allowed throughput and excess throughput for an indefinite period of time.

5. Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the contractor shall perform all services hereunder in accordance with best commercial practices.

Amendment 0001: Attachment A

Appendix A

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background /security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign

Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2- Instructions.pdf.

o For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract, if a

COR was designated.

o The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC.

This notification may be made individually for each contractor employee or together for a group of contractor employees.

Amendment 0001: Attachment A

7. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

o The contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

o The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

Notify the COR once a new CAC has been issued

10. The contractor/contractor employee turns in any found CACs immediately, via hand- carry, to the nearest Federal law enforcement office.

Amendment 0001: Attachment A

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

Arranges to meet the COR (or the CO, if no COR was designated) to turn- in the collected contractor CAC(s).

Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

Completes and signs the Government-Issued Contractor CAC

Turn- In Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

ii. If in-person transfer of CAC cannot be arranged, the contractor:

Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn- In Receipt, with signed acknowledgement of contractor turn-in.

Notifies COR/CO that CACs have been sent via certified mail.

Receives a completed copy of the receipt from the COR/CO once the COR/CO has received the CACs.

o For termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email.

ii. Follows the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who

Amendment 0001: Attachment A have been issued CAC cards and a verification of whether each listed employee still requires a CAC.

The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations.

Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of

CAC issue Disapproval of invoices and delay of payment Withholding of final payment (in accordance with FAR 52.204-9) Documentation of CAC Non-Compliance in the Contractor Performance Assessment

Reporting System (CPARS)