SPE603-19-R-0509_Attachments_I_through_VII.pdf

Performance Work Statement For Defense Fuel Support Point Services

Tuscaloosa, Alabama

1.0 Description and Purpose of Required Services

1.1 Requirement

1.2 Storage Tank Requirements

1.3 Grade of Service

1.4 Physical System Requirements

1.5 Estimated Throughput Requirements

1.6 Property Control, Records and System of Records

1.7 Additive Injection Requirements

2.0 General Information

2.1 Product Receiving Requirement

2.2 Product Shipping Requirement

2.3 Custody and Risk of Loss

2.4 Product Quality Surveillance

3.0 Ancillary Facilities

3.1 Tank Truck Fill Stand Facilities

3.2 Filtration Facilities

4. Contractor Manpower Reporting

5 Training Requirements

6. Deliverables

7. Best Commercial Practices

Appendix A – Common Access Card (CAC) Procedures

SPE603-19-R-0509 Attachment I Performance Work Statement

1.0 Description and Purpose of Required Services

1.1 Requirement: This requirement is to obtain Contractor-Owned, Contractor-Operated (COCO) fuel facilities with the capability to receive, and store 100,000 barrels of Turbine Fuel Aviation, Grade Jet A and shipping Government-owned turbine fuel aviation grade JAA (F-24). The facility must be capable of receiving product from the Plantation Pipeline System within a radius of 50 miles of Tuscaloosa, Alabama.

1.2 Storage Tank Requirements: 100,000 barrels (shell capacity) for Turbine Fuel Aviation, Grade Jet A storage with a minimum of two tanks interconnected so as to provide the capability of re-circulating/filtering of products between tanks and isolated from other facilities and product(s) handled within the tank farm is desired. Dedicated facilities are preferred however; a common system will be considered in accordance with L116.01 DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013). All storage must be available at a single location upon award.

The storage tanks and facilities must meet the minimum requirements of the current API standards, the NFPA codes, and all federal, state and local laws, regulations, etc., applicable to tanks and facilities of the type to be provided. Cone roof tanks with internal floating pans are preferred; however, floating roof tanks will be acceptable. Floating roof tanks will be equipped with roof drains, which prevent water from coming into contact with the fuel as well as slotted “standpipes” to facilitate the accuracy of manual gauging. The tanks shall be interconnected so as to provide the capability of transferring/filtering product between tanks. The tanks and facilities will consist of one dedicated system capable of receiving, storing, and shipping one grade of Government-owned product. Each tank of the product system will be equipped for the effective removal of accumulated free water via independent suction. An isolated system in place of the preferred dedicated system is acceptable provided the requirements of DLA Energy L116.01 (d) are met.

1.3 Grade Of Service:

Inbound/storage: Aviation Turbine Fuel Grade Jet A.

Outbound/issue: Aviation Turbine Fuel Grade JAA (F-24).

1.4 Physical System Requirements: Storage and handling facilities must be capable of receiving, storing, filtering, protecting and shipping U.S. Government-owned petroleum product. Commingled tanks with fungible product will be considered. The capability to transfer product between storage tanks on a 24 hour per day, seven-day per week basis is required. The facility must be equipped with illumination to allow receipt/issue operations during darkness. As needed, either by the Contractor or directed by the Government, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling or contamination during transfers rests completely with the Contractor.

1.5 Estimated Throughput Requirements: The U.S. Government will be entitled to 500,000 barrels of total throughput, for each 12-month contract period, hereafter referred to as allowed throughput. Throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a 12 consecutive month period divided by 2, starting when the contract is placed on revenue after receiving the initial fill and resetting on the anniversary date each following year, not to include the final shipment.

Additionally, throughput does not include initial fill or final shipment. All costs shall be included in the contract price.

1.5.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during the first year of CLIN 0001 of the performance period and final shipment during the final year of both CLIN 0001 and/or 0002 of the performance period, at no additional cost.

Initial fill is defined as all receipts required to fill the storage tanks to 100% of the awarded safe fill capacity for each product.

Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

1.6 Inventory Control Records and System Records (Inventory Data Input): The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance.

Fuel inventory management involves a full range of actions associated with the order, requisition, receipt, transfer, issue, physical inventory and storage of fuel and additives. The contractor shall process inventory and accounting data of government-owned product utilizing DLA Energy’s web based application “Fuels Manager Defense” (FMD). Refer to

I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA

ENERGY AUG 2017) for additional information regarding the government’s inventory data requirements. The Contractor shall:

Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on variations, which exceed allowable limits.

The Contractor shall verify the accuracy of any ATG used on receipt tanks monthly and ATG used for inventory reporting quarterly.

The accuracy verification will be accomplished by comparing the ATG measurements to manual measurements. The contractor may use the DLA Form 2026 document the tests or a commercial equivalent.

The Contractor shall have the ATG calibrated whenever the difference between the ATG and Manual measurements exceed 3/16th inch (or 4MM).

To process FMD inventory data, the Contractor is required to obtain a Common Access Card (CAC) (refer to Appendix A), or, as an alternative, obtain an External Certificate Authority (ECA). Authorized users who are not eligible for the CAC should refer to https://iase.disa.mil/pki/eca/Pages/index.aspx for current information on obtaining ECA provided certificates. The Contractor is responsible for all costs associated with this effort.

1.6.1 Inventory access: The Contractor shall ensure the Government has full access to its complete inventory. The DLA Energy Quality Assurance Representative/Contracting Officer’s Representative (QAR/COR), and other DLA Energy representatives will be provided access to FMD onsite, inventory documents, and storage tanks as needed.

1.6.2 Fuels Management Defense (FMD) ADP Equipment: The Contractor-furnished computer systems shall meet the current commercial standards. It must be capable of accomplishing the data reporting and records keeping required by FMD, email, maintaining the data collection and records keeping. This includes inventory management, accounting, product quality surveillance (i.e., product analysis and testing reports), and the document collection and records keeping associated with the Contractor’s preventive maintenance program. The Contractor is required to input inventory data of Government-owned product directly into FMD utilizing DLA Energy web-based applications. See I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY

AUG 2017) for additional information regarding the Government’s inventory data requirements.

1.7 Additive Injection Requirements: The Contractor’s facility shall be capable of injecting additives 24 hours per day, 7 days per week to commercial Jet A (in order to regrade to JAA F-24). All required additive injections will be accomplished in accordance with the most current version of MIL-STD-3004, DEPARTMENT OF DEFENSE

STANDARD PRACTICE: QUALITY ASSURANCE/SURVEILLANCE FOR FUELS,

LUBRICANTS AND RELATED PRODUCTS.

1.7.1 Required Additives: The following additives required for injection will be government-provided by DLA Energy Americas.

Fuel System Icing Inhibitor (FSII) Static Dissipater Additive (SDA) Corrosion Inhibitor/Lubricity Improver Additive (CI/LI)

1.7.2 Additive Acceptance: The Contractor shall provide a certificate of quality (COQ) for all corrosion Inhibitor/Lubricity Improver Additive (CI/LI) and Static Dissipater (Conductivity Additive) (SDA) received. The Contractor shall also provide a COQ for Fuel System Icing Inhibitor (FSII) received, as well as on any storage or issuing container used.

FSII will be sampled and tested IAW table XXXII (Bulk and Packaged additive Shelf Life and Testing Frequency) of the MIL-STD-3004 latest version.

1.7.3 Additive Injection System: The Contractor’s additive injection system shall provide a separate injection system (pump and ancillary connection facitilies) for the injection of each Government-furnished additive into the product during tank truck loading operations, (see F45.01 and F45.03). FSII shall be injected during normal shipping operations.

Conductivity additive and Corrosion Inhibitor (if required) shall be injected during tank truck shipments.

Fuel System Icing Inhibitor (FSII): The Contractor shall provide an injection system for Fuel System Icing Inhibitor (FSII). FSII will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, The injection requirements that apply to Aviation Turbine Fuel Grade JAA (F-24) stocks will be IAW F45.03 OPERATION OF

FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM CONTRACTOR-

OWNED CONTRACTOR- OPERATED.

Static Dissipater Additive (SDA): The Contractor shall provide an injection system for Static Dissipater (Conductivity Additive) (SDA). The Contractor SDA will be injected by the Contractor based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to Aviation Turbine Fuel Grade JAA (F-24) stocks will be IAW F45.01 OPERATION OF Static Dissipater

(CONDUCTIVITY ADDITIVE) SYSTEM.

Corrosion Inhibitor/Lubricity Improver Additive (CI/LI): The Contractor shall provide an injection system for government provided CI/LI. CI/LI will be injected based on product specification requirements. The CI/LI injection requirements that apply to Aviation Turbine Fuel Grade JAA (F-24) stocks will be in accordance with

F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER

ADDITIVE SYSTEM, CONTRACTOR- OWNED CONTRACTOR-OPERATED.

Note: All required additive injection will be accomplished IAW MIL-STD-3004D.

1.7.4 Additive Storage: The Contractor shall provide approved storage facilities to protect and maintain suitability of use for all additives required. Based on the planning factors provided below.

Fuel System Icing Inhibitor (FSII) Planning factor for annual Throughput: The contractor shall use an annual throughput of 500,000 US Barrels when planning for their FSII storage objective.

Storage Corrosion Inhibitor/Lubricity Improver Additive (CI/LI) Planning factor for annual Throughput: The Contractor shall use an annual throughput of 500,000 US Barrels when planning for their CI/LI storage objective.

Storage Static Dissipater Additive/Conductivity Additive (SDA aka CA)

Planning factor for annual Throughput: The Contractor shall use an annual throughput of 500,000 US Barrels when planning for their SDA/CA storage objective.

1.7.5 Additive Testing: The Contractor shall ensure that all additives are tested/retested and maintained on specification at all times. If at any time the additives fail testing or go off-specification, the Contractor will contact and receive specific instructions from the DLA Energy Americas QAR/COR.

Note: All costs for Additive Storage, Maintenance, Testing and Injection shall be included in the Contractor’s monthly price.

2.0 General Information:

Note: Planning Factor for Receiving/Shipping Requirement is a range of 200,000 BBLS to 500,000 BBLS per 12-month period regardless of mode.

2.1 Product Receiving Requirement: The Contractor’s facility shall be capable of receiving Government-owned petroleum product on a 24-hour per day, seven (7) days per week basis via a Contractor-furnished connection to the Plantation Common Carrier Pipeline System. The Contractor-furnished pipeline system connection shall be capable of receiving and handling a minimum pipeline tender batch of 25,000 barrels at commercial flow rates compatible with the carrier’s system (maximim commercial flow rates are 3,600 barrels per hour).

2.2 Product Shipping Requirement: The Contractor’s facility shall be capable of shipping Government-owned JAA (F-24) via Government-furnished tank trucks on a 24-hour per day, seven (7) days per week basis. All required additives, if not received in the product, shall be proportionately injected during shipment to ensure conformance with specification requirements at destination. Due to the use of clay filtration, corrosion inhibitor shall be proportionately injected during shipment to ensure conformance with specification.

2.3 Custody and Risk of Loss: Custody and risk of loss is as stated below unless otherwise agreed upon.

a. Tank Truck Issue: Custody and risk of loss of product issued to tank truck shall pass from the Contractor to the Carrier when the fuel passes the tank truck’s first permanent hose connection.

b. Pipeline Receipt: Custody and risk of loss of product received by contractor from a pipeline shall pass to the Contractor when the fuel passes the first Contractor-owned permanent flanged connection on their facility or as agreed to in writing between the Contractor and the pipeline company.

2.4 Product Quality Surveillance: The Contractor will be responsible for maintaining the quality of the Government-owned product stored at the Contractor’s facility in accordance with the current version of MIL-STD-3004 DEPARTMENT OF DEFENSE STANDARD

PRACTICE: QUALITY ASSURANCE/SURVEILLANCE FOR FUELS, LUBRICANTS

AND RELATED PRODUCTS. No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by qualified contractor personnel and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

2.4.1 Contaminated Product Reimbursement: The Contractor shall reimburse the U.S.

Government the cost of the product and the cost of disposal or remediation for all products that becomes contaminated while at the Contractor’s facility due to the Contractor’s fault or negligence.

2.4.2 Off-Specification Product Reporting: The Contractor shall report immediately to DLA-Energy Houston or the QAR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with current MIL-STD-3004.

Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA-Energy Houston or the QAR.

2.4.3 Laboratory Testing Requirements: The Contractor is required to perform laboratory testing in accordance with the latest revisions of MIL-STD-3004, Table IX Minimum Sampling and Testing Requirements for Petroleum Products and sampling in accordance with STANDARD PRACTICE FOR MANUAL SAMPLING OF

PETROLEUM AND PETROLEUM PRODUCTS (API MANUAL OF PETROLEUM

MEASUREMENT STANDARDS (MPMS), Chapter 8.1) and/or ASTM D4057. At a minimum, the Contractor shall either have Type C level testing capability at its facility or subcontract to perform tests. The contractor shall be responsible for transporting all petroleum samples from job site to its laboratory or its subcontracted laboratory in accordance with local, state or federal laws.

a. The Contractor shall be capable of taking petroleum product sampling in accordance with API MPMS and/or ASTM D4057 of vessels, barges, tank trucks, storage tanks, pipelines as applicable to the location. The contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifications: Complies with ASTM D-4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, bung plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

2.4.4 Sampling and Testing: The Contractor shall sample and test in accordance with DLA Energy Special Contract Provision C19.07. Calibration of testing equipment required under the provisions of this contract shall be covered in the QCP. If a commercial laboratory is used the Contractor shall report any non-responsiveness to the QAR immediately for resolution. All laboratory reports shall be reviewed and kept on file to ensure compliance with specification requirements.

2.4.5 Additional Samples: The Contractor shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples will be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, will be the responsibility of the contractor. The Contractor will provide the government representative samples of any product being stored, shipped, or received under the contract in accordance with the latest revisions of MIL-STD-3004, Table IX Minimum Sampling and Testing Requirements for Petroleum Products and ASTM D4057, STANDARD

PRACTICE FOR MANUAL SAMPLING OF PETROLEUM AND PETROLEUM

PRODUCTS (API MANUAL OF PETROLEUM MEASUREMENT STANDARDS

(MPMS), Chapter 8.1).

Note: All Laboratory Testing, Samples, and Additional Samples, Shipping costs and fees shall be included in the Contractor’s monthly price.

Note: Planning Factor for Laboratory Testing Requirements is a range of 200,000 BBLS to 500,000 BBLS per 12-month period.

2.4.6 Quality During Shipments General: General loading conditions for tank trucks shall be in accordance with DLA Energy Special Contract Provision F1.05.

2.4.7 Tank Trucks: The Contractor shall inspect conveyances prior to loading to determine quality/quantity suitability to load as follows: All compartments have been prepared in accordance with Table XXIII of the current version of MIL-STD-3004, CONVERSION

CHART FOR TANK CARS AND TANK TRUCKS.

2.4.8 Quality During Pipeline Receipts and Storage: General receiving and storing conditions shall be in accordance with DLA Energy Special Contract Provision F1.04.

2.4.9 Record Keeping and Reports: The Contractor shall be responsible for maintaining detailed sampling and testing logs. Each storage tank shall have a current analysis test report on file. Customers shall be provided copies of tank test reports upon issuance of product if requested. Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements.

3.0 Ancillary Facilities:

3.1 Tank Truck Fill Stand Facilities: The Contractor’s tank truck fill stand facility shall be capable of spotting and loading a minimum of four individual 8,500 gallon commercial tank trucks per hour. The Contractor’s tank truck shipping facilities shall be in compliance with Federal, State, and local enviromental laws and regulations based upon the type of product being loaded. The commercial tank truck loading facility shall be equipped with a Scully System (or equal) and a API/temperature compensating meter capable of accurately measuring the volume loaded. Meters shall be calibrated in accordance with the manufacturer’s requirements, federal and/or state law whichever requires more frequent calibration. All aviation turbine fuel loaded into tank trucks will first pass through a 100 mesh screen prior to entry into the truck compartment. The loading of Government-furnished commercial tank trucks shall not be in competition with the Contractor’s other terminal operations. The Contractor’s facility shall have the capability of off-loading commercial tank trucks returning due to tank leaks or other environmental problems.

3.2 Filtration Facilities: The Contractor-furnished filtration system shall meet the requirements of API Bulletin 1581 Second Edition, January 2000, Group II, Class B to allow for product filtration during tank transfers, product receipt by the commercial pipeline and tank truck loading. Normal operating flow rate of the Common Carrier Pipeline System is at a rate of 3,600 barrels per hour. The Contractor’s filtration system and bypass system must be interconnected and capable of filtering product during tank to tank transfers.

Note: All Scheduled/Routine filter replacement is at the contractor’s expense. All costs for filters, disposal, labor, and supplies will be included in the firm-fixed contract price.

4. Contractor Manpower Reporting:

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data will be reported no later than October 31 of each calendar year, beginning after contract award. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

5. Training Requirements:

The Contractor shall ensure personnel are trained by job classification. The Contractor is responsible to meet the following training requirements and certification:

a. Fuels Management Defense (FMD-9) course: The Energy Account Transaction Processor/Recorder and his alternate shall complete the Fuels Management Defense (FMD-9) course and shall obtain a Common Access Card (CAC) in accordance with Appendix A of the PWS or as a minimum obtain an External Certificate Authority (ECA) as required in DLA Energy Interim Policy P-7, P-26 and P-2. Authorized users who are not eligible for the CAC should refer to https://iase.disa.mil/pki/eca/Pages/index.aspx.

b. RO/TM/PA Computer Base Training (CBT) course: Terminal Manager(s) – TM and

Inventory Manager (s) shall complete the training as required in DLA Energy P-7, P-26 and P-32. Upon appointment, TMs, shall first complete the RO/TM/PA Computer Base Training (CBT) course and then, within 90 days of appointment, attend the Joint Terminal Managers & Responsible Officers Course. They must also complete the RO CBT every two years for refresher training. Additionally, the RO, TM and PA may attend the formal training course after three years in order to remain current on DLA Energy and DoD policy and application changes.

Note: DLA provides a course of instruction at a Training Facility in Alexandria, VA or at www.fuelstraining.com. The duration of the training is as follows: three weeks for FMD-9 for accountants and one week for RO/TM/PA. The Contractor shall factor in all travel and any other expenses for their personnel to attend these courses in their firm-fixed-price.

6. Deliverables

6.1 Contractor Detailed Plans: Following contract award, the Contractor will have 60 days, unless otherwise indicated, to submit the following plans to the Contracting Officer for review and acceptance. These plans must be reviewed by the DLA Energy COR/QAR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

a. Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP will be made available for government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance. The CCP will address procedures for corrective actions including the resolution of Corrective Action Reports (CARs) and Quality Deficiency Reports (QDRs) generated by the Contracting Officer’s Representative (COR) within 30 days after award the contractor will submit the CCP to the COR for review prior to forwarding to the Contracting Officer for final approval. At a minimum, the CCP shall include the following performance-based plans.

1. General performance criteria will include the contractor’s ability to provide continuous support capabilities as specified in this PWS.

2. Record keeping and reporting procedures pertaining to administrative requirements.

3. Bulk storage operations.

4. Facility/equipment maintenance.

i. The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements.

b. Product Quality Control Plan (QCP): The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the contractor remain within specification. The plan will include those areas identified by QAP E1.11 (QUALITY CONTROL PLAN (DLA ENERGY MAR 2000), such as, sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results.

The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. Written procedures must be clear and concise as to: what is done, where it's done, when it's done, how it's done and who (position) does it. They must describe, in proper sequence, how contract compliance is achieved. For example, receipt of additives prior to blending, blending before sampling, sampling before testing, testing before release of product for shipment, etc. They must describe (and include) only those functions pertinent to contract performance and compliance. They must be reviewed upon initial and succeeding contract awards to assure the technical and procedural requirements are adequately described. They must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). This plan will be submitted to the QAR prior to the first receipt of Government-owned product, or within 30 days, whichever occurs first, for review prior to being forwarded to the Contracting Officer for review and acceptance.

c. Additive Storage/Injection Plan: The Contractor shall provide a comprehensive and detailed additive plan that clearly demonstrates how they will store, inject, and maintain the required additives to support allowed throughput.

7. Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the Contractor shall perform all services hereunder in accordance with best commercial practices.

Appendix A

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections

I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

o For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

o The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

In person, followed within one (1) business day by a written notice via email, or In writing, via email, or By telephone, followed within one (1) business day by a written notice via email o The contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

o The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

o In person, followed within one (1) business day by a written notice via email, or o In writing, via email, or o By telephone, followed within one (1) business day by a written notice via email.

o No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

o Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

o Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand-carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn- in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the

COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn-In

Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

ii If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn- In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the

COR/CO has received the CACs.

13. For termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

ii Follows the turn-in procedures above for contract completion or termination, as applicable.

14. Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

15. The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue Disapproval of invoices and delay of payment Withholding of final payment (in accordance with FAR 52.204-9) Documentation of CAC Non-Compliance in the Contractor Performance Assessment

Reporting System (CPARS)

SPE603-19-R-0509 Attachment II DLA Energy QAPs the start of the performance period the beginning of the performance period.

SPE603-19-R-0509 Attachment III Offeror Submission Package

OFFEROR SUBMISSION PACKAGE

COCO STORAGE SERVICES

TUSCALOOSA, ALABAMA

SOLICITATION

SPE603-19-R-0509

TO BE TIMELY, OFFERS MUST BE RECEIVED AT

DLA ENERGY BY

JULY 8, 2019 NOT LATER THAN 09:00 A.M., LOCAL TIME

FORT BELVOIR, VA

INSTRUCTIONS:

1. The one (1) PDF electronic copy of this Offeror Submission Package must be returned to the Defense Logistics Agency- Energy with your offer. All documents to be completed and returned are contained in this package. See FAR 52.212-1 Instructions to Offerors- Commercial Items (AUG 2018)/Addendum to FAR 52.212-1, and FAR 52.212-2 Evaluation Commercial Items (OCT 2014) for additional information to be submitted.

2. Be sure to check your offer prices in Section B for accuracy and legibility prior to submission.

Be sure to initial all changes, and sign and date the Standard Form 1449 (SF 1449) in blue or black ink.

3. Facsimile proposals are NOT authorized. When submitting the proposal via e-mail, please ensure it is sent within enough time in order for it to be processed through the server.

4. By submission of this package, you are stating that all terms and conditions of the solicitation are accepted and apply to your offer unless clearly stated herein on a separate sheet.

SOLICITATION: SPE603-19-R-0509

PROGRAM NUMBER: 6.2 Contractor-Owned Contractor-Operated (COCO) Storage Services

DESCRIPTION OF SERVICES: Contractor-Owned Contractor-Operated (COCO) fuel storage services within the area of Tuscaloosa, Alabama. These services include: 1) the receipt of U.S. Government owned product (Turbine Fuel Aviation, Grade Jet A) via the Plantation Common Carrier Pipeline System/Tanker; 2) the storage and quality maintenance of the product; 3) the shipment of product to DoD sponsored customers via tank trucks and tankers; and 4) the injection of additives, as required, for outbound tank truck shipments (grade F24).

ANTICIPATED PERFORMANCE PERIOD: October 1, 2019 through September 30, 2023 (Four Year Base Period), October 1, 2023 through September 30, 2028 (One Five-year Option) and possibly October 1, 2028 through March 31, 2029 (Six One-Month Extension).

Submit Offers to: Bidcustodian@dla.mil with copy to mark.laskoski@dla.mil.

For Verification of Receipt: Contact mark.laskoski@dla.mil, (571)767-7051.

TO BE TIMELY, OFFERS MUST BE RECEIVED AT

THE DEFENSE LOGISTICS AGENCY ENERGY- FESBA

BY

JULY 8, 2019 @ 9:00 A.M. Local Fort Belvoir Time

QUESTIONS:

Questions should be submitted via email to mark.laskoski@dla.mil with c.c. to Alicia.Williams@dla.mil no later than 9:00 A.M. Fort Belvoir time on June 18, 2019. Please note the solicitation number and installation in subject of email.

INSTRUCTIONS:

1. A signed Offeror Submission Package (OSP) must be returned to the Defense Logistics Agency Energy-FESBA as your offer. In addition, in accordance with FAR 52.212-1, Instructions to Offerors Commercial Items (AUG 2018), and addendum to FAR 52.212-1 (AUG 2018), offerors shall provide as part of the OSP a copy of the representations and certifications section of the offers at the System for Award Management website, https://www.sam.gov. Offerors are reminded to include an affirmative statement that its price proposal is in accordance with the applicable wage determinations.

2. Check all offered prices in Section B-0001 B34.01 Services to be Furnished and Prices (DLA ENERGY FEB 1991) for accuracy and legibility prior to submission. Initial any changes, sign and date the Standard Form 1449 (SF 1449) in ink.

3. By submission of this package, the offeror is stating that ALL terms and conditions of the entire solicitation are accepted and apply to the offer unless clearly stated on a separate sheet.

mailto:Bidcustodian@dla.mil mailto:mark.laskoski@dla.mil mailto:mark.laskoski@dla.mil mailto:Alicia.Williams@dla.mil

4. FAXED PROPOSALS ARE NOT AUTHORIZED. Please e-mail your proposal to: bidcustodian@dla.mil and cc: mark.laskoski@dla.mil. All e-mail proposals MUST include three volumes as outlined below. Late proposals will be processed in accordance with FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals.

Offeror’s proposals shall be prepared in three separate volumes and provided in the quantities shown below:

Volume Title No. of Copies Required

Page Limit

I Technical Proposal PDF electronic copy 70

II

Offeror Submission Package (OSP) includes Price Proposal

PDF electronic copy of Attachment III OFFEROR SUBMISSION PACKAGE None

III Past Performance (PPQ)

PDF electronic copy Note: Has to be submitted from the references directly to bidcustodian@dla.mil with cc. to mark.laskoski@dla.mil

None

5. Pricing Required for All Services and Performance Periods. Offerors MUST provide prices for all services required during the performance period.

6. Pricing of Services:

a. The prices submitted must be inclusive of all direct costs, indirect costs, and profit. Offerors MUST include ALL costs associated with providing the services described herein.

b. The Government SHALL NOT be responsible for compensating the Contractor for any costs tied to the solicitation requirements but not factored into the proposed prices, either by the contractor’s intention or by mistake.

mailto:bidcustodian@dla.mil

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B0001 B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB

1991) 5

SECTION E - INSPECTION AND ACCEPTANCE

E0003 ENERGY QAP E18 INSPECTION AND CLEANING OF BULK PETROLEUM

STORAGE TANKS (DLA ENERGY FEB 2017) 8

SECTION F- DELIVERIES OR PERFORMANCE

F0008 F76 CONTRACT PERIOD/PERFORMANCE REQUIREMENTS (STORAGE)

(DLA ENERGY DEC 1991) 8

SECTION G - CONTRACT ADMINISTRATION DATA

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (JUN 2012) 9

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) 10

G0001 G3 INVOICE NUMBERING REQUIREMENTS (DLA ENERGY AUG 1998) 12

G0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA

ENERGY JAN 2017) 12

G0003 G21 DESIGNATION OF PROPERTY ADMINISTRATOR (DLA ENERGY MAY

2009) 13

G0004 G22 DESIGNATION OF THE DEFENSE FUEL REGION (DLA ENERGY JUL

1997) 13

SECTION J – ATTACHMENTS

PERFORMANCE WORK STATEMENT Att. I DLA ENERGY QUALITY ASSURANCE PROVISIONS Att. II OFFEROR SUBMISSION PACKAGE (OSP) Att. III DEPARTMENT OF LABOR WAGE DETERMINATION Att. IV PAST PERFORMANCE INFORMATION DISCLOSURE CONSENT FORM Att. V PAST PERFORMANCE QUESTIONNAIRE Att. VI SMALL BUSINESS SUBCONTRACTING PLAN Att. VII

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND STATEMENTS

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL

2016) 14

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) 15

52.212-3 Alt. I OFFERORS REPRESENTATIONS AND CERTIFICATIONS- COMMERCIAL

ITEMS (AUG 2018) ALTERNATE I (OCT 2014) 16

52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012) 34

252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (NOV 2011) 34

252.247-7022 REPRESENTATION OF EXTENT OF TRANSPORTATION BY SEA (AUG

1992) 34

K0001 K15 RELEASE OF PRICES (DLA ENERGY MAR 2009) 35

K0002 K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007) 35

K0003 K150 WIDE AREA WORKFLOW (WAWF) SUPPLEMENTAL INVOICE

SUBMISSION (DLA ENERGY MAY 2014) 35

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

LINE ITEM 0001 (BASE): CONUS COCO Storage Services, V20000003 (FIRM FIXED PRICE):

The Contractor shall provide Contractor-Owned, Contractor-Operated COCO bulk fuel service capabilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein, during the base period of October 1, 2019, through September 30, 2023 (4 years).

LINE ITEM 0002 (OPTION 1)1: CONUS COCO Storage Services, V20000403 (FIRM FIXED PRICE):

The Contractor shall provide Contractor-Owned, Contractor-Operated COCO bulk fuel service capabilities in accordance with the Performance Work Statement, Section C, and all other terms and conditions set forth herein, during the option period of October 1, 2023, through September 30, 2028 (5 years).

AREA OF CONSIDERATION: Tuscaloosa, Alabama.

TOTAL OFFERED PRICE

ITEM

NO.

SUPPLIES/

SERVICE QTY UNIT UNIT PRICE AMOUNT

0001 CONUS COCO

Storage Services 48 Month $ $

(Option 1)

CONUS COCO

Storage Services 60 Month $ $

TOTAL2: $__________________

NOTE: In accordance with FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999), the contractor is accepting that prices for the extension(s) not to exceed six months (if required) will remain the same as the prices offered under DLA Energy Contract Provision B-0001-B34.01 SERVICES TO BE FURNISHED AND

PRICES (DLA ENERGY FEB 1991).

The following price breakdown is provided for informational purposes only. In the event of a conflict, the prices in the table above will govern.

1 Only if exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000).

2 The offered total price shall include all costs associated with providing the required services. Cost reimbursable line items will not be allowed or incorporated into the award.

BASE PRICE

The prices for the services and facilities to be provided during the four-year performance period (October 1, 2019 through September 30, 2023), as described in the Performance Work Statement, includes the following:

LINE ITEM 0001:

TANK

PRODUCT

TYPE

SHELL

CAPACITY

(BARRELS)

FILL

CAPACITY

(BARRELS)

CONUS COCO

STORAGE

SERVICES

(MONTHLY USE

COCO CHARGE)3

ANNUAL

STORAGE

USE

CHARGE

TOTAL

PRICE

(4 YEARS)

TOTAL PRICE: $ $ $

OPTION #1 PRICE

The prices for the services and facilities to be provided during the five-year performance period (October 1, 2023 through September 30, 2028) as described in the Performance Work Statement, includes the following:

LINE ITEM 0002:

PRODUCT

TYPE

SHELL

CAPACITY

(BARRELS)

FILL

CAPACITY

(BARRELS)

CONUS COCO

STORAGE

SERVICES

(MONTHLY USE

COCO

CHARGE)3

ANNUAL

STORAGE

USE

CHARGE

TOTAL

PRICE

(5 YEARS)

TOTAL PRICE: $ $ $

NOTE: A fill capacity quantity of 100,000 barrels is required. Monthly and annual storage charges shall be based on this quantity. Additionally, monthly usage prices when multiplied by 12 months should equate to the annual storage usage charge as stated in the above chart. All dedicated line fill (if applicable) should be captured on a separate line above notated as “Dedicated Line Fill.” The Government shall have the right to utilize the total fill capacity of above identified tanks at no increase to the offered storage charges.

3Includes initial & final shipment price. In the event of a part month, the monthly price will be prorated.

PRORATED DAILY REDUCTIONS/ADDITIONS (QAP E18)

Line Item 0001: Base Period- October 1, 2019 through September 30, 2023

In accordance with DLA Energy QAP E18 INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS (DLA ENERGY FEB 2017), tanks required to be cleaned/inspected at the contractors expense shall be removed from/returned to revenue at a prorated amount. Prorated daily reductions/additions to line item 0001 (CONUS COCO Storage Services) for utilization during the month in which the tank is removed from/returned to revenue for cleaning/inspection for each tank offered should be annotated in the chart below:

MONTHLY

CONUS COCO

STORAGE

SERVICE PRICE

ANNUAL

STORAGE USE

CHARGE

DAILY

REDUCTION/ADDITION

PER TANK WHEN

REMOVED

FROM/RETURNED TO

REVENUE IAW E18

NOTE: For each full calendar month a tank is out of service and removed from revenue, line item 0001 shall reflect a reduction to $0.00 for the subject tank, unless an alternate tank is offered under E18 to be utilized when cleaning/inspection occurs. The rates in the above chart will be utilized when subject tank is out of service.

Rates above shall be determined for each tank offered under line item 0001 by utilizing the following formula:

Monthly CONUS COCO Storage Service Price * 12 Months = Daily Reduction/Addition 365 Days

Line Item 0002: Option #1 Period- October 1, 2023 through September 31, 2028

In accordance with DLA Energy QAP E18 INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS (DLA ENERGY FEB 2017), tanks required to be cleaned/inspected at the contractors expense shall be removed from/returned to revenue at a prorated…