SPE603-18-R-0526-Amend_0001_w-Attachments.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

4. REQUISITION/PURCHASE REQ. NO.

See Block 14

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE603 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60318R0526

X

2018 JUN 29

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, X is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

BULK PETROLEUM SERVICES

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

24 JULY 2018

See Attached Continuation Sheet(s).

(X)

CHECK ONE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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SPE60318R0526 - 0001

CONTINUED ON NEXT PAGE

This amendment is issued to:

1) Revise the Performance Work Statement (PWS) for solicitation SPE603-18-R-0526. The text highlighted within the PWS dated July 5, 2018 (Attachment I to this amendment) identifies the changes. All previous versions are hereby deleted.

2) Revise Addendum to FAR 52.212-1, Volume I, Section II-Technical/Management Evaluation Sub-Factor 6: Product Shipping and Addendum to FAR 52.212-2, Technical/Management Evaluation Sub-Factor 6: Product Shipping (Attachment II to this amendment). The text highlighted within the addendum identifies the changes. All previous versions are hereby deleted.

3) Revise solicitation SPE603-18-R-0526 to incorporate the following clauses:

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018), 52.244-6 Subcontracts for Commercial Items (JUL 2018), and revised 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

(JUL 2018).

4) Revise paragraph G and clause L-0005-L198 of solicitation SPE603-18-R-0526 to read as follows:

A pre-proposal tele-conference is scheduled for July 31, 2018. (See provision L-0005 L198 PREPROPOSAL CONFERENCE (SERVICES) (DLA ENERGY FEB 2009) for details and directions). Interested parties planning to attend should submit names, phone numbers, email address and company represented to Mr. Shane Banks via email at Shane.Banks@dla.mil no later than July 30, 2018 by 12:00 PM Local Time Ft. Belvoir, VA. Questions should also be submitted via email and all responses will be posted in an Amendment to the solicitation in FedBizOpps. All previous versions are hereby deleted.

L-0005-L198 PREPROPOSAL CONFERENCE (SERVICES) (DLA ENERGY FEB 2009)

Pre-proposal conferences, in conjunction with the site visits, will be held to provide offerors an opportunity to be briefed on the work covered by the solicitation. Attendance at the conference is strongly encouraged. Any comments/ remarks made by Government representatives at the conference should not be construed as a change. Any changes in terms or conditions must be accomplished by a written amendment to the solicitation. Offerors are requested to submit acceptance to the Contracting Officer by letter, telephone, facsimile, or email of the name(s) of the individual(s) who plan to attend. The conference date and time is as set forth below:

DATE SITE TIME: July 31, 2018 via Telephone at 12:00pm-2:00pm EST

To arrange/confirm attendance, prospective offerors are requested to contact Shane Banks no later than Monday, July 30, 2018 at the following:

Name: Shane A. Banks Telephone: (571) 767-8298 E-mail address: Shane.Banks@dla.mil

Prospective offerors are requested to submit questions regarding the solicitation in writing via electronic mail to the above e-mail address five (5) days in advance of the conference to allow their inclusion in the agenda. Questions will be considered at any time prior to or during the conference; however, offerors will be asked to confirm verbal questions in writing. The Government will not be liable for expenses incurred by an offeror prior to contract award.

Offerors are cautioned that remarks and explanations provided at the conference shall not change the terms of this solicitation unless the solicitation is amended in writing. Offerors may obtain a copy of the conference minutes from the Contracting Officer.

NOTE: The Government reserves the right to cancel the pre-proposal conference if confirmation of attendance is not received by two or more potential offerors.

5) All other terms and conditions of the solicitation remains unchanged.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED: PAGE 3 OF 3 PAGES

SPE60318R0526 - 0001

Attachments

List of Attachments

File Name Description

ATTACH_SPE603-18-

R-0526 Attachment I-PWS Ta

ATTACH_SPE603-18-

R-0526 Attachment II-FAR

Clauses

Ta

PERFORMANCE WORK STATEMENT

FOR

DEFENSE FUEL SUPPORT POINT SERVICES

Location

GREATER LOS ANGELES BASIN, CALIFORNIA

As of 7/5/2018

Performance Work Statement (PWS) For

Defense Fuel Support Point Services Greater Los Angeles Basin, CA Area

1 Description and Purpose of Required Services

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Capacity/Tank Requirements

1.4 Grade of Service

1.5 Physical System Requirements

1.6 Estimated Throughput Requirements

1.7 Inventory Control Records and System of Record Requirements

1.8 Additive Injection Requirements

2 General Information

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Custody and Risk of Loss

2.4 Billing

2.5 Product Quality Surveillance

2.6 Ancillary Facilities

2.7 Quality Assurance Representative (QAR) Support

2.8 Contractor Manpower Reporting

2.9 Best Commercial Practices

3 Training Requirements

4 Deliverables

4.1 Contractor Detailed Plans

5 Contract Line Items (CLINs)

Appendix A Common Access Card (CAC) Procedures

1. DESCRIPTION AND PURPOSE OF REQUIRED SERVICES

1.1 Requirement: Defense Logistics Agency (DLA) Energy requires Defense Fuel Support Point (DFSP) services in the Greater Los Angeles Basin, California area for a four year period, with one five year option. The following terms and conditions are applicable to the requirement for contract services and ancillary facilities for receiving, storing, protecting, and shipping U.S.

Government owned aviation turbine fuel.

1.2 Area of Consideration: Greater Los Angeles Basin, California area, with the capability to receive aviation turbine fuel via commercial pipeline, and ship aviation turbine fuel via the Santa Fe Pacific Pipeline system.

1.3 Storage Capacity/Tank Requirements: 600,000 barrels storage (fill) capacity is required. A minimum of two tanks per fuel grade interconnected and isolated from other facilities and products handled within the storage facility is required. All storage must be available upon award at a single facility.

1.4 Grades of Service: Two grades of aviation turbine fuel. 300,000 barrels storage (fill) capacity of commercial grade Jet A, and 300,000 barrels storage (fill) capacity of military grade JP5. Jet A additive injection capability is required for outbound tank truck shipments as grade JAA (Jet A with additives).

1.5 Physical System Requirements: Storage and distribution facility capable of receiving, storing, protecting, and shipping U.S. Government owned aviation turbine fuel. The Contractor shall provide all data on proposed storage tanks regarding tank dimensions, tank type, tanks bottoms, calibrated capacity to include safe fill level, and tank cleaning and inspection data as part of their proposal (Reference requirements contained in contract text L-000X-L116.01 DATA REQUIREMENTS (STORAGE)(DLA ENERGY JAN 2013) and DLA Energy Quality Assurance Provision (QAP) E-000X ENERGY-QAP E18)

1.6 Allowed Throughput: The U.S. Government will be entitled to 1,750,000 barrels of total throughput for each twelve month contract period, hereafter referred to as allowed throughput.

Allowed throughput is defined and calculated by adding the total number of barrels for each product type (Jet A and JP5) received and shipped in a twelve consecutive month period, divided by two, starting when the contract is placed on revenue after receiving the initial fill, and resetting on the anniversary date each following year. Allowed throughput does not include initial fill or final shipment.

1.6.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during the first year of the performance period, and final shipment during the last year of the performance period, at no additional cost. Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity for each product. Final shipment is defined as all shipments required withdrawing 100% of the awarded safe fill capacity.

1.7 Inventory Control Records and System Records (Inventory Data Input): The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DoD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory and storage of fuel. The Contractor shall process inventory data of Government-owned product utilizing DLA Energy’s web based application Fuels Manager Defense (FMD). See I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012) for additional information regarding the Governments inventory data requirements. The Contractor shall:

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

Refer to PWS section 3 Training Requirements for FMD and other training requirements.

To process FMD inventory data, the Contractor is required to obtain a Common Access Card (CAC) (see Appendix A CAC Procedures), or as a minimum obtain an External Certificate Authority (ECA). Authorized users who are not eligible for the CAC should refer to http://iase.disa.mil/pki/eca/index.html for current information on obtaining ECA provided certificates.

1.7.1 Inventory Access: The Contractor shall ensure The Government has full access to its complete inventory. DLA Energy Quality Assurance Representative/Contracting Officer’s Representative (QAR/COR), and other DLA Energy representatives will be provided access to FMD onsite as needed.

1.7.2 FMD Automated Data Processing (ADP) Equipment: The Contractor furnished ADP computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD, email, maintaining the data collection and records keeping associated with product quality surveillance (product analysis and testing reports), and the document collection and records keeping associated with the contractor’s preventive maintenance program.

1.8 Additive Injection: The Contractor’s facility shall be capable of injecting additives to Jet A (to regrade to JAA) during shipping of product, on a 7 day per week 24 hours per day basis. If not required to inject additives, the Contractor will be instructed by DLA Energy QAR/COR or the Americas West (AMW) region office.

NOTE: All required additive injection will be accomplished IAW the most current version of

MIL-STD-3004, DEPARTMENT OF DEFENSE STANDARD PRACTICE: QUALITY

http://iase.disa.mil/pki/eca/index.html

ASSURANCE/SURVEILLANCE FOR FUELS, LUBRICANTS AND RELATED PRODUCTS, and the appropriate contract text(s).

1.8.1 Additives Required: The additives required for injection will be Government provided by DLA Energy AMW. The Contractor shall order, receive, store, inject, and maintain additives on specification at all times.

1.8.1.1 Fuel System Icing Inhibitor (FSII): The Contractor shall provide an injection system for Government provided FSII. FSII will be injected based on product specification requirements. The injection requirements that apply to Jet A stocks will be IAW CONTRACT

CLAUSE F45.03 OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM

CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO) (DLA ENERGY JAN 2014).

1.8.1.2 Static Dissipater Additive (SDA): The Contractor shall provide an injection system for Government provided SDA. SDA will be injected based on product specification requirements.

The injection requirements that apply to Jet A stocks will be IAW CONTRACT CLAUSE

F45.01 OPERATION OF STATIC DISSIPATER ADDITIVE SYSTEM CONTRACTOR-

OWNED CONTRACTOR-OPERATED (COCO) (DLA ENERGY JAN 2014).

1.8.1.3 Corrosion Inhibitor/Lubricity Improver Additive (CI/LI): The Contractor shall provide an injection system for Government provided CI/LI. CI/LI will be injected based on product specification requirements. The injection requirements that apply to Jet A stocks will be

IAW CONTRACT CLAUSE F45.04 OPERATION OF CORROSION

INHIBITOR/LUBRICITY IMPROVER ADDITIVE SYSTEM, CONTRACTOR- OWNED

CONTRACTOR-OPERATED (COCO) (DLA ENERGY JAN 2014).

1.8.2 Additive Storage/Injection Plan: Following contract award, the Contractor shall provide, a detailed additive plan that clearly demonstrates how they will receive, store, maintain, and inject the required additives to support the allowed throughput.

2. GENERAL INFORMATION

2.1 Product Receiving Requirements: The Contractor’s facility shall be capable of receiving aviation turbine fuel via tanker/barge on a 24-hour per day, 7-day per week basis at pumping rates compatible with the mode of transportation tendered (minimum 8,000 barrels per hour (BPH) for tankers and 2,000 BPH for barges), and via commercial/refinery pipeline system on a 24-hour per day, 7-day per week basis at a rate compatible with the mode tendered.

NOTE: Planning Factor for Receiving Requirement is a range of 1,250,000 BBLS to 1,750,000 BBLS per 12-month period regardless of receiving mode.

2.1.1 Receiving Dock Berthing and Mooring Facilities: The Contractor’s dock and berthing facilities will be capable of receiving and berthing tanker/barge not to exceed 46,000 deadweight tonnage (DWT), 700 feet length overall (LOA), with a minimum draft of 40 feet at the dock. The facilities should be equipped with a turning dolphin capable of accommodating the lateral forces induced when turning a vessel. The contractor shall provide a detailed description of any port restriction/ requirements and harbor or other fees associated with their proposal, along with height restrictions from ships manifold to the waterline during loading.

NOTE: The Contractor is required to provide, as part of its technical proposal, a detailed schematic of the berthing and mooring facilities showing the minimum and maximum capabilities to include current dredging charts for evaluation.

2.2 Product Shipping Requirements: The Contractor’s facility shall be capable of shipping aviation turbine fuel via tanker/barge and the Santa Fe Pacific Pipeline (SFPP) system on a 24-hour per day, 7-day per week basis at pumping rates compatible with the facility and mode of transportation tendered. Aviation turbine fuel shipped via the SFPP does not require additives.

2.2.1 Tank Truck: The Contractor’s facilities shall be capable of shipping aviation turbine fuel grade Jet A with additives (grade JAA, refer to 1.8 Additive Injection) via third party furnished tank trucks 24 hours per day, five (5) days per week (Monday through Friday). The Contractor’s tank truck loading and shipping facility must be equipped with a Scully overfill protection system (or compatible), and capable of loading and shipping a maximum of four 8,000 gallon tank trucks per hour.

NOTE: Planning Factor for the Shipping Requirement is a range of 1,250,000 BBLS to 1,750,000 BBLS per 12-month period regardless of shipping mode.

2.2.2 Tank Truck Loading and Shipping Facility: The Contractor’s tank truck loading and shipping facility shall provide unrestricted access to third party furnished tank trucks, be capable of bottom loading product, be equipped with a Scully overfill protection system (or compatible), be equipped with temperature compensating meters to accurately measure the product being loaded, and be able to load a maximum of four 8,000-gallon tank trucks per hour. The Contractor’s tank truck loading facilities shall be in compliance with federal, state, and local environmental laws and regulations based upon the type of product being loaded.

2.3 Custody and Risk of Loss: Custody and risk of loss is as stated below.

2.3.1 Marine Receipts: Custody and risk of loss of product delivered by tanker or barge will pass from the carrier to the Contractor when the fuel passes the vessel’s permanent hose connection.

2.3.2 Pipeline Receipts: Custody and risk of loss of product delivered by commercial pipeline will pass from the carrier to the Contractor when the fuel passes the first flanged pipe connection owned by the Contractor.

2.3.3 Tank Truck Issue: Custody and risk of loss of product issued to tank truck will pass from the Contractor to the carrier when the fuel passes the tank truck’s first permanent hose connection.

2.3.4 Pipeline Issue: Custody and risk of loss of product issued by the Contractor will pass from the Contractor to SFPP at the first flanged connection owned by SFPP.

2.3.5 Marine Issues: Custody and risk of loss of product issued to tanker or barge will pass from the Contractor to the vessel when the fuel passes the vessel’s permanent hose connection.

2.4 Billing: Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading and all necessary documentation required in receipt and/or issuing of product.

Bills of lading, routing instructions, and transportation assistance will be furnished by the DLA Energy AMW region office.

2.5 Product Quality Surveillance: The Contractor shall be responsible for maintaining the quality of the Government owned aviation turbine fuel stored at the Contractor’s facility in accordance with the most current version of MIL-STD-3004, DEPARTMENT OF DEFENSE

STANDARD PRACTICE: QUALITY ASSURANCE/SURVEILLANCE FOR FUELS,

LUBRICANTS AND RELATED PRODUCTS. No petroleum products will be received or shipped without first determining, and confirming conformance with product quality requirements. No conveyance/container will be loaded until the Contractor inspects, and deems suitable to carry the intended product. Products will be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR or AMW region office. Non-conforming product will be reported to the QAR/COR or AMW region office immediately. Anytime product is received into a tank, the tank’s contents will be suspended from issue pending quality conformance sampling and testing. The Contractor will ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

2.5.1 Contaminated Product Reimbursement: The Contractor shall reimburse the U.S.

Government the cost of the product, and the cost of disposal or remediation for all products that become contaminated while at the Contractor’s facility due to Contractor negligence.

2.5.2 Off Specification Product Reporting: The contractor shall report immediately to DLA Energy QAR/COR or the AMW region office all receipts or on hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with latest revisions of MIL-STD- 3004. Suspected off specification product will be isolated and will not be released for shipment until authorized by the DLA Energy QAR/COR or AMW region office.

2.5.3 Laboratory Testing Requirements: The contractor is required to perform laboratory testing in accordance with the latest revisions of MIL-STD-3004, Table IX Minimum Sampling and Testing Requirements for Petroleum Products and sampling in accordance with

STANDARD PRACTICE FOR MANUAL SAMPLING OF PETROLEUM AND

PETROLEUM PRODUCTS (API MANUAL OF PETROLEUM MEASUREMENT

STANDARDS (MPMS), Chapter 8.1) and/or ASTM D4057. At a minimum, the contractor shall either have Type C level testing capability at its facility or subcontract to perform tests. The contractor must provide very detailed information in its offeror submission package (OSP) and allow DLA Energy to evaluate for final approval. Information to include at a minimum:

laboratory name, location, testing capabilities, employee proficiency, testing turn-around time and POCs.

The Contractor shall be capable of petroleum product sampling IAW API MPMS and/or ASTM D4057 of vessels, barges, tank trucks, storage tanks, pipelines as it applies to location.

Contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that may contaminate the product being sampled. Containers must meet the following specifics: Complies with ASTM D-4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, bung plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

The Contractor shall be responsible for transporting all petroleum samples from job site to its laboratory or its subcontracted laboratory in accordance with local, state or federal laws.

Note: If the contractor plans to acquire the services of a subcontractor to perform certain tests and/or functions, the contractor is required to provide that information in the Technical Proposal and include a comprehensive plan that at a minimum includes the following information: sub-contracted laboratory name, POC, location and address, mode of transportation to sub-contracted laboratory, how to protect chain of custody and avoid sample contamination and turn-around time when the sample results will be received.

2.5.4 Additional Samples: The Contractor shall provide to the Government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples will be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, will be the responsibility of the Contractor. The Contractor will provide the Government representative samples of any product being stored, shipped, or received under the contract IAW Contract Provision E-000X

ENERGY QAP E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) (DLA

ENERGY DEC 2011).

2.6 Ancillary Facilities: The Contractor’s facilities to be furnished under this requirement will include, as a minimum, the following:

2.6.1 Tanks: All tanks and facilities offered must meet the minimum requirements of the current American Petroleum Institute (API) standards, National Fire Protection Association (NFPA) codes, and/or all federal, state, and local laws and/or regulations applicable to tanks and facilities of the type to be provided. The tanks will be interconnected to provide the capability of recirculating and filtering of product between tanks. Each storage tank will be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s).

2.6.2 Filtration: Contractor furnished fuel filtration/separation system is required. The fuel filtration/separation system must be of the kind that meets the specifications outlined in the current API Publication 1581, “Specifications and Qualification Procedures – Aviation Jet Fuel Filter/Separator.” Normal filter replacement is at contractor’s expense. All costs for filters, disposal, labor, and supplies will be included in the contract price.

2.6.3 Lighting: The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness.

2.7 Quality Assurance Representative Support

2.7.1 Telephone Support: The Contractor shall provide access to a telephone as needed.

2.7.2 Facsimile Machine: The Contractor shall provide access to a facsimile machine as needed.

2.7.3 Photocopier Machine: The Contractor shall provide access to a photocopy type reproduction machine that is capable of handling letter and legal size copies. The Contractor shall provide sufficient quantities of both sizes of paper to meet the terminal's and QAR/COR’s copy requirements.

2.8 Contractor Manpower Reporting: The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data will be reported no later than October 31 of each calendar year, beginning after contract award.

Contractors may direct questions to the help desk at: http://www.ecmra.mil.

2.9 Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the Contractor shall perform all services hereunder in accordance with best commercial practices.

3. TRAINING REQUIREMENTS: The contractor shall ensure personnel are trained by job classification. The contractor is responsible to meet the following training requirements and certification:

a. The Energy Account Transaction Processor/Recorder shall complete the Fuels

Management Defense (FMD-9) course and shall obtain a Common Access Card (CAC) in accordance with Appendix A of the PWS or as a minimum obtain an External Certificate Authority (ECA) as required in DLA Energy P-7, P-26 and P-32. Authorized users who are not eligible for the CAC should refer to http://iase.disa.mil/pki/eca/index.html and http://iase.disa.mil/pki/eca/Pages/index.aspx.

b. Terminal Manager(s) – TM and Inventory Manager (s) shall complete the training as required in DLA Energy P-7, P-26 and P-32. Upon appointment, ROs, TMs, and PAs shall first complete the RO/TM/PA Computer Base Training (CBT) course and then, within 90 days of appointment, attend the Joint Terminal Managers & Responsible Officers Course. They must also complete the RO CBT every two years for refresher training. Additionally, the RO, TM and PA may attend the formal training course after http://www.ecmra.mil/ http://www.ecmra.mil./ http://iase.disa.mil/pki/eca/index.html http://iase.disa.mil/pki/eca/Pages/index.aspx three years in order to remain current on DLA Energy and DoD policy and application changes. Prospective eligible applicants shall apply through the Online Registration Tool located at: http://www2.dla.mil/Registration/Registration.aspx. CBT training requirements for DFSP personnel are located at https://east.esps.disa.mil/dod/dla/dlaenergy/SitePages/Home.aspx.

Note: DLA provides a course of instruction at a Training Facility in Alexandria, VA or at www.fuelstraining.com. The duration of the training is as follow: three weeks for FMD-9 for accountants and one week for RO/TM/PA. The contractor shall factor in all travel and any other expenses for their personnel to attend the course in the CONUS COCO Monthly Service Price.

4. DELIVERABLES

4.1 Contractor Detailed Plans: Following contract award, the Contractor will have 60 days, unless otherwise indicated, to submit the COR reviewed plans to the Contracting Officer for review and acceptance. The detailed plans listed below will be reviewed by the COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

4.1.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP will include performance based plans.

o General performance criteria will include the Contractor’s ability to provide continuous support capabilities as specified in this PWS.

o Record keeping and reporting procedures pertaining to administrative requirements.

o Bulk storage operations.

o Facility/equipment maintenance.

The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR).

Within 30 days after award the Contractor will submit the CCP to the COR for review prior to forwarding to the Contracting Officer for final approval. The CCP will be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

4.1.2 Product Quality Control Plan (QCP): The Contractor shall provide a comprehensive and https://east.esps.disa.mil/dod/dla/dlaenergy/SitePages/Home.aspx http://www.fuelstraining.com/ detailed plan that will ensure that products handled by the Contractor remain on specification.

The plan will include sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results. The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. This plan will be submitted to the QAR prior to the first receipt of Government-owned product (E1.11 QUALTIY CONTROL PLAN (DLA ENERGY MAR 2000)), or within 30 days, whichever occurs first, for review and forwarding to the QAR for final approval and will be effective at the start of the contract performance period.

4.1.3 Additive Storage/Injection Plan: The Contractor shall provide a comprehensive and detailed additive plan that clearly demonstrates how they will store, inject, and maintain the required additives to support both allowed throughput and excess throughput for an indefinite period.

5. Contract Line Items (CLINs): Prices for all storage and ancillary services included in this PWS should be included in the monthly price for CLIN 0001 and Option CLIN 0002.

Appendix A

Contractor Instructions

Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times.

This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign

Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2- Instructions.pdf.

o For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

o The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

http://www.cac.mil/docs/1172-2-Instructions.pdf http://www.cac.mil/docs/1172-2-Instructions.pdf

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to control and account for

Government-issued contractor CACs at all times, to include the following:

o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

o The contractor shall report the lost or stolen CAC card to the local DLA

Police/host installation police, who will provide the contractor a police report.

If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

o The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

o No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

o Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

o Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand- carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn- in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor

CAC Turn-In Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

ii. If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the COR/CO has received the CACs.

o For termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

ii. Follows the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations.

Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance Assessment

Reporting System (CPARS)

SPE603-08-R-0526-0001

Attachment II to Amendment 0001

Greater LA Basin, CA

CLAUSE/PROVISIONS

SOLICITATION NO. SPE603-18-R-0526

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Award will be made on the basis of the proposal that conforms to the solicitation and is determined to be the “Best Value” to the Government. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or any other costs incurred by any firm submitting a proposal in response to this solicitation.

a. FAXED PROPOSALS ARE NOT AUTHORIZED. Please e-mail your proposal to:

bidcustodian@dla.mil. All e-mail proposals MUST be followed-up with the hard copy (consisting of three volumes as outlined below) NO LATER THAN (5) business days after solicitation closing. Late proposals will be processed in accordance with FAR

15.208 – Submission, Modification, Revision, and Withdrawal of Proposals.

b. Offeror’s proposals shall be prepared in three separate volumes and provided in the quantities shown below. Technical/Management proposals shall provide information following the technical proposal factors format. Proposals that do not provide the required information in the prescribed format may be excluded from further consideration.

Volume Title No. of Copies Required Page Limit

I Technical Proposal 1 hard copy and 1 PDF electronic copy

II Offeror Submission Package (OSP) includes Price Proposal

1 original and 1 PDF electronic copy of Attachment II – Offeror Submission Package

None

III Past Performance 1 PDF electronic copy None

c. During proposal evaluation, each volume will be reviewed separately. All cost/price information shall be in Volume II – OFFEROR SUBMISSION PACKAGE. No reference to cost/price shall be included in the technical proposal. Each volume shall be separately bound to facilitate evaluation.

d. Proposals will be evaluated for technical approach and related risk, past performance recency and relevancy, socioeconomic/subcontracting plan (if applicable) and price reasonableness in accordance with the evaluation criteria outlined in Section M – Evaluation of this solicitation. Proposals will be evaluated in accordance with the factors listed in this solicitation.

e. In order to receive full consideration, firms are encouraged to ensure that information provided in the Technical proposal is factual and complete. To ensure that an accurate evaluation of the proposal is made, please address the items in the order in which they appear in the solicitation.

f. A proposal will be considered UNACCEPTABLE for award if it contains deficiencies that preclude award of the contract on the present terms of the proposal, that are not correctable or the corrective action would require essentially rewriting the proposal or require the submission of an approach which would be new or almost entirely different from that previously proposed.

g. Offerors may provide additional technical information that will enhance the proposal.

Unnecessarily elaborate brochures or other presentation beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses that merely repeat the Performance Work Statement will not be considered responsive to the requirements of this Request for Proposal (RFP). Failure to provide the information requested may render the proposal UNACCEPTABLE and may lead to a rejection of the offer.

h. Offerors are informed that performance or capabilities proposed above mandatory minimums may be incorporated into the contract.

i. The proposal must demonstrate to the Government’s satisfaction that the offer is able to provide services that will ensure the successful accomplishment of the stated objectives consistent with the stated performance and technical parameters of the Performance Work Statement. The Government will evaluate offerors on the basis of material presented in the written proposal. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate.

j. The Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions such that the proposal is deemed to reflect an inherent lack of technical competence or a failure to comprehend the complexity and performance requirements of the program. The Government reserves the right to conduct a price realism analysis to determine whether the offeror understands the contract requirements. If a price realism analysis is performed and an offeror’s price is determined to be unrealistic, the offeror’s proposal will be ineligible for award.

k. The Government reserves the right to verify any information presented in the

Technical/Management, Past Performance, Subcontracting Plan (if applicable) and Price Proposals.

Proposal Organization:

1. Volume I, Technical Proposal:

a. The Technical proposal shall demonstrate the offeror’s ability to meet the Government’s requirements as set forth in this solicitation. An offeror’s Technical/Management proposal shall provide, at a minimum, the information requested in this Addendum to Provision

52.212-1 – INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (JAN 2017).

Failure to provide the information requested by any of the evaluation factors may be considered a “No response” and a rating of UNACCEPTABLE will be given to the applicable factor or sub-factor.

b. A Technical proposal shall be submitted in response to this RFP. Technical/Management proposals in this RFP shall be limited to 70 double sided, 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than 70 pages are permitted provided all required material is covered. The Table of Contents and Section I – Exceptions (required) will NOT be considered in the page limit. Type font shall be 12 point Times New Roman with 1” margins around the page. The Non-Price Proposal shall contain two sections:

i. Section I – Exceptions – Section I shall state any exceptions taken to the Performance Work Statement. If no exceptions are being taken to the Performance Work Statement, Offerors shall state so in an affirmative statement in this section.

ii. Section II – Technical/Management – The Technical Proposal shall demonstrate the Offeror’s approach and ability to perform the tasks referenced in the Performance Work Statement for Fuel Management Services.

The Technical Proposal shall include and address the following in separate sections:

a. Sub-factor 1: Area of Consideration - The offered facility is within the Area of Consideration. The proposal must provide evidence that the offered facility is with the Area of Consideration.

b. Sub-factor 2: Grade of Service - Technical, managerial, and operational details of supporting the grade of service requirements. The proposal must provide an understanding of operations that demonstrate that the service provider can support the grades of service required. The proposal must provide a knowledge of product receipt, storage, issue, and transfer functions, and should ensure requirements for normal daily operations are met. The proposal must address procedures to maintain accountability and quality of Defense Working Capital Fund (DWCF) product, which will ensure compliance with DLA Energy policies.