SF30_SPE60318R05010002.pdf

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PERFORMANCE WORK

STATEMENT FOR

DEFENSE FUEL SUPPORT

SERVICES

Island of Guam

12/11/2017

Attachment B: SPE603-18-R-0501 The Island Of Guam

1 Description and Purpose of Required Services

1.1 Area of Consideration

1.2 Storage Tank Requirement

1.3 Grade of Service

1.4 Physical System Requirements

1.5 Allowed Throughput

1.6 Property Control, Records and System Records

1.7 Additives

2 General Information

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Custody and Risk of Loss

2.4 Billing

2.5 Product Quality Surveillance

2.6 Ancillary Facilities

2.7 Contractor Manpower Reporting

2.8 Best Commercial Practices

3 Training Requirements

4.0 Deliverables

4.1 Contractor Detailed Plans:

Appendix A Applicable Directives

1. Description and Purpose of Required Service:

• Requirement: This requirement is to obtain Contractor Owned, Contractor Operated (COCO) fuel facilities with the current capability to receive, store, and ship 2,000,000 barrels of Aviation Turbine Fuel Grade Jet A-1 by Ocean Tanker/Barges and pipeline.

The contractor will be responsible for the procurement, storage, testing and disposal of all additives required to re-grade from Jet A-1 to JP-8. As required, the contractor will inject additives to re-grade product to JP-8 on inbound/outbound shipments.

Purpose of the Requirement: Obtain commercial facilities with the capability to receive/store/inject/ship Aviation Turbine Fuel Grade JA-1 on the Island of Guam.

CONTRACT PERFORMANCE PERIOD: The contract performance period shall be for a base period of 4 years for CLIN 0001, performance period begins on 30 Aug 2018 to Aug 29 2022, with one (1) five (5) year option period CLIN 0002 commencing on 30 Aug 2022 to 29 Aug 2027.

1.1 Area of Consideration: The purpose of this requirement is to locate and obtain the necessary facilities and services to receive, store, and ship U.S. Government-owned petroleum products via tanker, barge, tank truck and pipeline on the Island of Guam. Terminal must be located on, or have direct unrestricted access (24/7) to, deep-water port facilities connected to existing commercial petroleum storage facilities and be connected to, or have the ability to connect to, the Military cross-island pipeline and Navy fuel pier.

1.2 Storage Tank Requirements: A minimum of two tanks interconnected and isolated from other facilities and product(s) handled within the tank farm is desired. Dedicated facilities are preferred however, a common system will be considered L-0004-L116.01 Data Requirements Storage (DLA ENERGY JAN 2013).

1.2.1 Base Performance Period CLIN 0001: 2,000,000 barrels (storage capacity) of storage is required. Full capacity will be due immediately (base performance period) upon start of performance period.

1.2.2 Five Year Option CLIN 0002: 2,000,000 barrels (storage capacity) of storage is required. Full capacity will be due immediately (Option period) upon option exercise.

1.3 Grade of Service:

JA-1

JP-8

Inbound/storage: Aviation Turbine Fuel Grade (Jet A-1) Outbound/issue: JP-8, Jet A-1 as directed by DLA ENERGY Regional office Guam

1.4 Physical System Requirements: Storage and handling facilities capable of receiving, storing, protecting, and shipping U.S. Government-owned petroleum product. Comingled tanks with fungible product will be considered. Service providers will provide in their proposal all data on proposed storage tanks regarding tank dimensions, tanks bottoms, and calibrated capacity to include safe fill level. In addition to the above data, the potential contractor will be required to provide the tank cleaning and inspection data required as part of their technical proposal.

1.5 Allowed Throughput: The U.S. Government will be entitled to 2,000,000 barrels of total throughput, for each 12-month contract period, hereafter referred to as allowed throughput.

Any charges for excess throughput shall be processed as an equitable adjustment under the Changes clause and in accordance with DFARS 252.243-7002

Note: Throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a 12 consecutive month period divided by 2 starting on contract being placed on revenue after receiving the initial fill and resetting on the anniversary date each following year, not to include the final shipment.

NOTE: Throughput does not include initial fill or final shipment. All costs shall be included in the contract price.

1.5.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during year 1 of CLIN 0001 of the performance period and final shipment during the final year of both CLIN 0001 and/or 0002 of the performance period, at no additional cost.

• Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity for each product.

• Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

1.6 Property Control, Records and System Records: Inventory Data Input: The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses in accordance with DOD 4140.25M and DLA ENERGY Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory and storage of fuel. Contractor processes inventory data of Government-owned product(s) directly into FMD utilizing DLA Energy web based applications.

DLA Energy will provide training to a minimum of two Contractor personnel. See I-0006-I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY AUG

2017) for additional information regarding the Governments inventory data requirements. The contractor shall:

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations.

1.6.1 Inventory access: The Contractor shall ensure the government has full access to its complete inventory. DLA Energy Representatives will be provided access to the facility as needed (no prior notification required) to inspect product quality, inventory, or contract compliance visits.

1.6.2 Fuels Management Defense (FMD) ADP Equipment: Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD; maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the Contractors preventive maintenance program. The Contractor is required to input inventory data of Government-owned product directly into FMD utilizing DLA Energy web based applications. DLA Energy may provide training to a minimum of two Contractor personnel. See I-

0006-I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA

ENERGY AUG 2017) for additional information regarding the Government’s inventory data requirements.

NOTE: All costs for ADP Equipment shall be included in the contractor’s monthly price.

1.7 Additives: The Contractor shall Purchase, Store, Inject, and Maintain additives on specification at all times. Test result must be maintained at the terminal at all time for inspection and review by the US Government representative.

NOTE: All costs for Purchase, Storage, Maintenance, Testing and Injection shall be included in the contractor’s monthly price.

1.7.1 Required Additives:

• Static Dissipater Additive (SDA aka CA): The Contractor will purchase and provide the Static Dissipater Additive. F-0004-F45.01 OPERATION OF

CONDUCTIVITY ADDITIVE SYSTEM (DLA ENERGY JAN 2014).

• Anti-icing Additive (FSII): The Contractor will purchase and provide FSII. F-

0005-F45.03 OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE

SYSTEM CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO)

(DLA ENERGY JAN 2014)

• Corrosion Inhibitor/Lubricity Improver Additive (CI/LI): The Contractor will purchase and provide corrosion inhibitor/lubricity improver additive. F-0006-

F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER

ADDITIVE SYSTEM, CONTRACTOR-OWNED CONTRACTOR-OPERATED

(COCO) (DLA ENERGY JAN 2014)

NOTE: Notwithstanding paragraph (c) of clause F-0004-F45.01, paragraph (a) of clause F-0005-F45.03, or paragraph (b) of clause F-0006-F45.04, the Government will not separately reimburse the contractor any costs associated with the acquisition of required additives. All costs associated with the acquisition of required additives shall be included in contractor’s monthly price.

1.7.2 Additive Storage / Supply Chain Plan: The Contractor shall provide with their OFFER a detailed additive plan that clearly demonstrates how they will purchase, Store and maintain the required additives to support allowed throughput. This supply chain management plan must outline at a minimum the cradle to grave procurement process to include at a minimum the potential sources of supply, delivery methods, and transportation timeline from supplier to contractor’s terminal and additive storage capacities and type of storage provided. The contractor shall insure they maintain on island a minimum quantity of additives necessary to regrade 1,000,000 US Barrels of JA-1 to JP-8.

1.7.3 Anti-icing Additive (FSII) Planning factor for annual Throughput: The contractor shall use an annual throughput of 600,000 US Barrels when planning for their FSII stock objective.

1.7.4 Corrosion Inhibitor/Lubricity Improver Additive (CI/LI) Planning factor for annual Throughput: The contractor shall use an annual throughput of 600,000 US Barrels when planning for their CI/LI stock objective.

1.7.5 Static Dissipater Additive (SDA aka CA) Planning factor for annual Throughput: The contractor shall use an annual throughput of 600,000 US Barrels when planning for their SDA/CA stock objective.

1.7.6 Additive Injection:

1.7.6.1 Fuel System Icing Inhibitor Injection: The Contractor shall provide an injection system for Fuel System Icing Inhibitor (FSII). FSII will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP8 stocks will be

IAW F-0005-F45.03 OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE

SYSTEM CONTRACTOR-OWNED CONTRACTOR- OPERATED (COCO).

1.7.6.2 Static Dissipater Additive (Conductivity Additive) Injection: The Contractor shall provide an injection system for Static Dissipater (Conductivity Additive) (SDA). The Contractor SDA will be injected by the Contractor based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel.

The injection requirements that apply to JP8 stocks will be IAW F-0004-F45.01 OPERATION OF Static Dissipater (CONDUCTIVITY ADDITIVE) SYSTEM.

1.7.6.3 Corrosion Inhibitor/Lubricity Improver additive Injection: The Contractor shall provide an injection system for Corrosion Inhibitor/Lubricity Improver Additive (CI/LI). The Contractor CI/LI will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. The injection requirements that apply to JP8 stocks will be IAW F-0006-

F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER ADDITIVE

SYSTEM, CONTRACTOR-OWNED CONTRACTOR- OPERATED (COCO).

1.7.6.4 Injection of additives to re-grade from Jet A-1 to JP-8: Terminal/Facility will be capable of injecting additives both during receipt and shipping of product on a 7 day per week 24 hours per day basis. Terminal must be capable of injecting Jet A-1 with CI/LI, SDA and FSII for inbound receipt or outbound shipments as required. If required to re-grade to JP-8, the contractor will be directed by DLA Energy-Pacific, Guam regional office.

1.7.6.5 When the US Government provides the FSII for injection: The contractor is responsible for providing and injecting CI/LI and SDA during those time where the FSII is being provided by the US Government

1.7.6.6 Additive Acceptance: Additive Acceptance: The contractor shall provide a certificate of quality (CQA) for all corrosion Inhibitor/Lubricity Improver Additive (CI/LI) and Static Dissipater (Conductivity Additive) (SDA) received. The contractor shall also provide a COQ for Fuel System Icing Inhibitor (FSII) as received, as well as on any storage or issuing container used. FSII will be sampled and tested IAW table XXXII (Bulk and Packaged additive Shelf Life and Testing Frequency) of the MIL-STD-3004 latest version.

NOTE: All required additive injection will be accomplished IAW current version of

MIL-STD-3004D.

2.0 General Information:

2.1 Custody and Risk of Loss: Custody and risk of loss is as stated below unless otherwise agreed upon.

a. Marine Receipts. Custody and risk of loss of product delivered by tanker or barge shall pass from the carrier to the Contractor when the fuel passes the vessel’s permanent manifold hose connection.

b. Marine Issue. Custody and risk of loss of product issued to tanker or barge shall pass from the Contractor to the Carrier when the fuel passes the vessel’s permanent manifold hose connection.

c. Cross-Island Pipeline Issue. Custody and the risk of loss of product issued by cross-island pipeline shall pass from the Contractor to the U.S.

Government when the fuel passes the first permanent valve or tie in flange leaving the contractor pipeline and entering the Military Cross-Island pipeline.

2.2 Product Movement:

2.2.1 Product Receiving Requirements: The Contractor’s facilities shall be capable of receiving U.S. Government-owned petroleum product via tanker/barge on a 24 hours per day, seven days per week basis at pumping rates compatible with the mode of transportation tendered, a minimum of 2000 barrels per hour for barges and 8,000 barrels per hour for tankers. The facility will be required to have a deep-water tanker/barge berth and access to the open sea.

• Notification: The Government shall give notice to the Contractor of scheduled product receipts. Receipt notification shall include the estimated quantity, mode of delivery, projected delivery date, shipment source, grade or type of product, and any special instructions.

• Documentation: Unless otherwise directed, the Contractor shall prepare and distribute

Government bills of lading and all other necessary paperwork, to include customs documentation if necessary, used during product receipt. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA ENERGY Pacific- Sub-regional office Guam or Service activity placing orders.

2.2.2 Product Shipping Requirements: The Contractor’s facility shall be capable of shipping U.S. Government-owned petroleum product via the following modes as directed by the DLA ENERGY Pacific- Sub-regional office Guam or Service activity placing orders.

• Ocean Going Tankers/Barges: Contractor shall be capable of shipping U.S.

Government-owned petroleum product on a 24 hours per day, 7 days per week basis, as required, at pumping rates compatible with the mode of transportation tendered (minimum 2,000 barrels for barges and 8,000 barrels per hour for tankers).

• Pipeline Shipping Capability: Contractor shall be capable of shipping U.S.

Government-owned petroleum product on a 24 hours per day, 7 days per week basis, as required, at pumping rates compatible with the military cross-island pipeline.

• Truck Loading Facility: Contractor shall provide, on a 24 hours per day, 7 days per week basis, a truck loading/offloading facility to include stand-alone filtration and additive injection system capable of issuing 210,000 USG per day. The truck loading/offloading facility will be sized to handle a minimum of 4 trucks per hour.

(Trucks to be provided by a third-party shipper)

• Documentation: Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading and all other necessary paperwork, to include customs documentation if necessary, used during issuing of product. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy Guam or Service activity placing orders.

NOTE: Local Clearances/National Notification Requirements: The contractor shall be responsible for providing/obtaining all required Country, National, local notifications, clearances and filings, required for the purposes of receiving and issuing U.S.

Government owned products at their facilities.

NOTE: All Receiving/Shipping costs and fees required shall be included in the contractor’s monthly price.

2.2.3 Tank to Tank Transfer Capability: The capability to transfer product between storage tanks on a 24 hour per day, seven day per week basis is required. When needed, can be either Contractor or Government directed, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling or contamination during transfers rests completely with the Contractor.

2.3 Product Quality Surveillance: The contractor will be responsible for maintaining the quality of the Government-owned product stored at the Contractor’s facility in accordance with (the current version of) MIL-STD-3004. No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by qualified contractor personnel and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR.

Non-conforming product shall be reported to the QAR/COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks.

2.3.1 Contaminated Product Reimbursement: The contractor shall reimburse the U.S.

Government the cost of the product and the cost of disposal or remediation for all products that becomes contaminated while at the contractor’s facility due to contractor fault or negligence.

2.3.2 Off-Specification Product Reporting: The contractor shall report immediately to DLA ENERGY Regional office Guam /or the QAR, all receipts or on hand stocks that fail to meet product quality for receipt, storage or shipment in accordance with latest revisions of MIL-STD-3004. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by DLA Energy Pacific or the QAR.

2.3.3 Laboratory Testing Requirements: The contractor is required to perform testing in accordance with MIL-STD-3004 current version, Table for Minimum sampling and testing requirements for petroleum products, in accordance with the appropriate ASTM procedures. If the contractor cannot provide full testing capabilities acceptable to the Government, the contractor shall be responsible for shipping the required samples to a laboratory specified by the Government.

2.4.1 Minimum On-Site Testing: At a minimum, the contractor must have Type C Testing capability to include FSII, identified in in the Table of Tests Required on Aviation Turbine Fuel as listed in the current version of the MIL-STD-3004, which shall be available within the Contractor’s facility.

2.4.5 Additional Samples: The Contractor shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples shall be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12 month period shall not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Contractor.

All Laboratory Testing and Sample Shipping costs and fees shall be included in the

2.5 Ancillary Facilities: The facilities to be furnished under this requirement shall include, at a minimum, the following:

All Ancillary Facility costs shall be included the contractor’s monthly price.

2.5.1 Berthing and Mooring Facilities: The Contractor’s berthing and mooring facility shall be capable of handling a minimum 46,000 dead weight ton (DWT) vessels with an overall length of 800 feet, with a minimum 45-foot draft at mean low water from the Contractor’s berthing and mooring facility to the open ocean.

Note: The offeror is required to provide at a minimum the following berthing data with their proposal as part of their Technical Proposal. (Berthing data will be evaluated and utilized as an evaluation factor in determining the Government’s risk associated with the utilization of their facility.)

• Height restrictions from ships manifold to the waterline during loading.

• A detailed schematic of their berthing and mooring facilities showing the minimum and maximum depth capabilities to include current dredging charts for evaluation, by the Government.

• Permit the Government to occasionally utilize the maximum berthing and mooring facility capability.

• Provide a detailed description of any port restriction/requirements and harbor or other local fees associated with their proposal.

2.5.2 Truck Loading Facility: Contractor shall provide, on a 24 hours per day, 7 days per week basis, a truck loading/off-loading facility to include stand-alone filtration and additive injection system capable of issuing a minimum of 210,000 USG per 8 hour work day. Offeror shall provide a detailed schematic drawing of the entire truck loading facility operation for review in the technical proposal.

2.5.3 Filtration: Contractor-furnished fuel filtration/separation system is required. This system must be capable of filtering Jet A-1 during tank-to-tank transfers, when replacing dormant fuel in pipelines, when repacking pipelines, or when issuing fuel via the tank-truck full stand. The fuel filtration/separation system must be of the kind that meets the specifications outlined in the current American Petroleum Institute (API) Publication 1581, “Specifications and Qualification Procedures – Aviation Jet Fuel Filter/Separator.”

NOTE: Normal Filter replacement is at contractor’s expense and should be included in the

2.6 Contractor Manpower Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

2.7 Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the contractor shall perform all services hereunder in accordance with best commercial practices.

3.0 Training Requirements: The Contractor shall establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below and in accordance with all federal, state, and local laws and regulations. Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall maintain documentation of training records which will include, but not limited to employees’ name, date of training, course information (synopsis), and test results, if applicable.

3.1 DLA Energy provided training: The Contractor shall ensure employees are fully qualified at the performance start date of the contract. DLA Energy will provide the following classroom instructions; Fuels Terminal Manager /Property Administrator /Responsible Officer course, (5 days), and the Fuels Manager Defense (FMD) course, (15 days). This training will be funded by DLA Energy. This includes training, transportation and lodging. DLA Energy will only fund the cost of training for initial two (2) individuals hired into requirement positions. Any additional employees requiring training will be funded by the Contractor. The Contractor will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements. Once approved, the Contractor will make a written request accompanied by an indemnification statement to the Contracting Officer for scheduling.

http://www.ecmra.mil/ http://www.ecmra.mil./

4.0 Deliverables

4.1 Contractor Detailed Plans: Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit Plans for COR/PA review/correction/comment, once Contractor/COR/PA agree plans are complete the COR/PA will forward to the Contracting Officer/Contract PM for review and acceptance. Plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

4.1.1 Contract Compliance Plan (CCP). The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans.

• General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS

• Record keeping and reporting procedures pertaining to administrative requirements

• Bulk storage operations

• Facility/equipment maintenance

The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR/PA).

The Contractor shall submit an updated CCP to the Contracting Officer for review and approval within 30 days after contract award. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR/PA for monitoring and assessing contract performance

4.1.2 Product Quality Control Plan. The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on-specification.

The plan shall include sampling, testing methods, equipment, documentation of tests, records keeping, and actions to be taken in the event of unacceptable test results. The plan shall describe how product quality surveillance data will be documented and reported. The plan shall identify responsible parties for the functions. This plan shall be submitted to the COR/QAR, located in the DLA Energy Pacific, Guam Sub-Regional Office, prior to the first receipt Government-owned product, or within 30 days of contract award, whichever occurs first, for review and forwarding to the QAR for final approval and shall be effective at the start of the contract performance period.

Appendix A

Contractor Instructions—Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign

Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at http://www.cac.mil/docs/1172-2-Instructions.pdf.

o For Section II, Block 22 - If the contractor employee signs and the DD Form

1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

o The Contracting Officer’s Representative (COR) for the contract, if a COR was designated.

o The Contracting Officer (CO) for the contract, if no COR was designated.

3. Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System http://www.cac.mil/docs/1172-2-Instructions.pdf

(RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

6. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued Identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees.

7. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

o Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

o Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

o Ensure contractor employees do not abuse or place holes in their CACs.

o Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

o The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

o The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via o The contractor shall report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report.

If there is no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

o The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

o Notifies the COR as follows:

• In person, followed within one (1) business day by a written notice via email, or

• By telephone, followed within one (1) business day by a written notice via o No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

o Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

o Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand-carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

o Contract completion or termination o Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. The contractor:

o For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

i. If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn- In Receipt with the COR (or the CO, if no COR was designated).

The contractor is provided a copy of the receipt.

ii. If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the COR/CO has received the CACs.

o For termination/reassignment of an employee:

i. Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• By telephone, followed within one (1) business day by a written notice via email.

ii. Follows the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions) since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations.

Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting System (CPARS)

1 Description and Purpose of Required Services

Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains and adjustments are properly documented.

2.2 Product Movement:

4.0 Deliverables

Attachment A: SPE603-18-R-05010002

A. Amendment 0002 under solicitation SPE603-18-R-0501 is hereby issued to incorporate a revised Performance Work Statement (PWS). See Attachment B.

B. The closing date for questions relating to this solicitation listed in Section F. (page 3) of the Offeror Submission Package (OSP) is revised to: Friday, December 22, 2017.

C. The proposal deadline has been extended from December 22, 2017 to January 6, 2018, 3:00 pm local Fort Belvoir, VA Eastern Standard Time (EST).

D. The following questions were received in response to the solicitation:

1) Please clarify the allowed throughput is 4,000,000 barrels for 12 month contract period. Since the existing contract allowed throughput is 1,100,000 barrels for each 12 month contract period.

Answer: The allowed throughput has been revised to 2,000,000 barrels of total throughput, for each 12-month contract period, see PWS section 1.5 Allowed Throughput.

2) Please clarify if the compensation for excess throughput will be on an equitable adjustment basis or should the bidder include a unit price for the excess throughput in the total offer price?

Answer: In accordance with the note pertaining to excess throughput under B-0001- B-34.01 Services To Be Furnished and Price (DLA ENERGY FEB 1991), all offerors are required to provide a per barrel (unit) price for excess throughput, which will then be evaluated at 200,000 barrels. In the event of excess throughput, the reimbursement will be made at the agreed upon per barrel (unit) price via a Request For Equitable Adjustment.

E. Block #28 of form SF1449 has been revised to read as follows: 28. Contractor is required to sign this document and return 1 copies to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

F. The title of contract text F-0005-F76 in the Offeror Submission Package is revised to read as follows:

F-0005-F76 CONTRACT PERIOD/PERFORMANCE REQUIREMENTS (DLA

ENERGY DEC 1991) (STORAGE)

G. Contract text ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (JAN 2017) is incorporated in its entirety and supersedes any previous versions:

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERS – COMMERCIAL

ITEMS (JAN 2017)

Award will be made on the basis of the proposal that conforms to the solicitation and is determined to be the “Best Value” to the Government. The Government will establish a competitive range comprised of all of the highly rated proposals unless the competitive range is further reduced for purposes of efficiency (IAW FAR 15.306(c)(2) – Exchanges with Offerors after Receipt of Proposals). This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or any other costs incurred by any firm submitting a proposal in response to this solicitation.

a. FAXED PROPOSALS ARE NOT AUTHORIZED. Please e-mail your proposal to:

bidcustodian@dla.mil. All e-mail proposals MUST be followed-up with the hard copy (consisting of three volumes as outlined below) NO LATER THAN TEN (10) business days after solicitation closing. Late proposals will be processed in accordance with FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals.

b. Offeror’s proposals shall be prepared in three separate volumes and provided in the quantities shown below. Technical/Management proposals shall provide information following the technical proposal factors format. Proposals that do not provide the required information in the prescribed format may be excluded from further consideration.

c. During proposal evaluation, each volume will be reviewed separately. All cost/price information shall be in Volume II – OFFEROR SUBMISSION PACKAGE. No reference to cost/price shall be included in the technical proposal. Each volume shall be separately bound to facilitate evaluation.

Volume Title No. of Copies Required Page Limit I Technical

Proposal 1 hard copy and 1 PDF electronic copy

II Offeror Submission Package (OSP) includes Price Proposal

1 original and 1 PDF electronic copy of Attachment 2 –

OFFEROR

SUBMISSION

PACKAGE

None

III Past Performance

1 PDF electronic copy None

d. Proposals will be evaluated for technical approach and related risk, past performance recency and relevancy, socioeconomic/subcontracting plan (if applicable) and price reasonableness in accordance with the evaluation criteria outlined in Section M – Evaluation of this solicitation. Proposals will be evaluated in accordance with the factors listed in this solicitation.

e. In order to receive full consideration, firms are encouraged to ensure that information provided in the Technical proposal is factual and complete. To ensure that an accurate evaluation of the proposal is made, please address the items in the order in which they appear in the solicitation.

f. A proposal will be considered UNACCEPTABLE for award if it contains deficiencies that preclude award of the contract on the present terms of the proposal, that are not correctable or the corrective action would require essentially rewriting the proposal or require the submission of an approach which would be new or almost entirely different from that previously proposed.

g. Offerors may provide additional technical information that will enhance the proposal.

Unnecessarily elaborate brochures or other presentation beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses that merely repeat the Performance Work Statement will not be considered responsive to the requirements of this Request for Proposal (RFP). Failure to provide the information requested may render the proposal UNACCEPTABLE and may lead to a rejection of the offer.

h. Offerors are informed that performance or capabilities proposed above mandatory minimums may be incorporated into the contract.

i. The proposal must demonstrate to the Government’s satisfaction that the offer is able to provide services that will ensure the successful accomplishment of the stated objectives consistent with the stated performance and technical parameters of the Performance Work Statement. The Government will evaluate offerors on the basis of material presented in the written proposal. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate.

j. The Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions such that the proposal is deemed to reflect an inherent lack of technical competence or a failure to comprehend the complexity and performance requirements of the program. The Government reserves the right to conduct a price realism analysis to determine whether the offeror understands the contract requirements. If a price realism analysis is performed and an offeror’s price is determined to be unrealistic, the offeror’s proposal will be ineligible for award.

k. The Government reserves the right to verify any information presented in the

Technical/Management, Past Performance, Subcontracting Plan (if applicable) and Price Proposals.

Proposal Organization:

1. Volume I, Technical Proposal:

a. The Technical proposal shall demonstrate the offeror’s ability to meet the Government’s requirements as set forth in this solicitation. An offeror’s Technical/Management proposal shall provide, at a minimum, the information requested in this Addendum to Provision 52.212-1 – INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (JAN 2017). Failure to provide the information requested by any of the evaluation factors may be considered a “No response” and a rating of UNACCEPTABLE will be given to the applicable factor or sub-factor.

b. A Technical proposal shall be submitted in response to this RFP.

Technical/Management proposals in this RFP shall be limited to 70 double sided, 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than 70 pages are permitted provided all required material is covered. The Table of Contents and Section I

– Exceptions (required) will NOT be considered in the page limit. Resumes will NOT be considered in the page limit. Type font shall be 12 point Times New Roman with 1” margins around the page. The Non-Price Proposal shall contain two sections:

i. Section I – Exceptions – Section I shall state any exceptions taken to the Performance Work Statement. If no exceptions are being taken to the Performance Work Statement, Offerors shall state so in an affirmative statement in this section.

ii. Section II – Technical/Management – The Technical Proposal shall demonstrate the Offeror’s approach and ability to perform the tasks referenced in the Performance Work Statement for Fuel Storage Services. Please identify the Key Personnel in this section.

The Technical Proposal shall include and address the following in separate sections:

Sub-factor 1: Area of Consideration - The offered facility is within the Area of Consideration Island of Guam. The proposal must provide evidence that the offered facility is within the Area of Consideration.

Sub-factor 2: Grade of Service - Technical, managerial, and operational details of supporting the grade of service requirements. The proposal must provide an understanding of operations that demonstrate that the service provider can support the grades of service required. The proposal must provide a knowledge of product receipt, storage, issue, and transfer functions.

Sub-factor 3: Storage Tank Requirement - Technical, managerial, and operational details of the storage terminal being offered to meet mission requirements. The proposal must demonstrate that the offered facility can provide 2,000,000 barrels of storage for Turbine Fuel Aviation Grade JA1 (fill capacity). The proposal must demonstrate that the offered facility can provide a minimum of two tanks per product interconnected and isolated from other facilities and product handled within the tank farm. The proposal must demonstrate that all storage is available upon award at a single facility. The proposal must demonstrate that the offered facility is capable of receiving, storing, protecting, and shipping U.S. Government-owned petroleum product. The proposal must provide all data on proposed storage tanks to include tank dimensions, tank type, tanks bottoms, and calibrated capacities to include safe fill levels. The proposal must provide tank cleaning and inspection data. Dedicated facilities are preferred however, a common system will be considered, see L-0004-L116.01 DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013). If a common system is proposed the proposal must demonstrate adequate procedures to ensure product integrity.

Sub-factor 4: Additives - Technical, managerial, and operational details that show a complete understanding of the additive require. The proposal must show an understanding of the additive program, and that the offeror is responsible for the purchase, storage, injection, and maintaining of the required additives on specification at all times. The proposal must include a detailed additive plan that clearly demonstrates how they will provide, store, maintain, and inject the required additives to support the stated throughput rates. See F-0004-F45.01 OPERATION OF

CONDUCTIVITY ADDITIVE SYSTEM (DLA ENERGY JAN 2014). F-0005-F45.03

OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM

CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO) (DLA ENERGY JAN 2014)

F-0006-F45.04 OPERATION OF CORROSION INHIBITOR/LUBRICITY IMPROVER

ADDITIVE SYSTEM, CONTRACTOR-OWNED…