TAB 09 RFP - SPE602-24-R-0706.pdf

DEFENSE LOGISTICS AGENCY

ENERGY

REQUEST FOR PROPOSAL

RFP No. SPE602-24-R-0706

Tsurumi Barge Transportation Services

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 7006604574

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE602-24-R-0706

5. SOLICITATION NUMBER

2024 MAY 24

6. SOLICITATION ISSUE

DATE

YULIYA KENT DYK0011

a. NAME

Phone: 5717670016

b. TELEPHONE NUMBER (No Collect calls)

2024 JUN 24

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE602

DLA ENERGY

BULK PETROLEUM PRODUCT

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

483211NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

SPE602-24-R-0706

SOLICITATION NOTES

1. SYSTEM FOR AWARD MANAGEMENT (SAM): The offeror acknowledges the requirement that a prospective offeror shall be registered in the SAM database prior to submitting an offer, during performance and through the final payment of any contract resulting from this solicitation. If the Offeror is not registered in the SAM database as required, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror. Note that registration and renewal in SAM is free of charge. Websites and/or fee-for-service arrangements that charge a fee to register or renew a registration in SAM are not affiliated with the United States Government. The United States Government does not charge any fee for a company to register, or renew registration, in SAM. Please be advised that there are two alerts on the home page of SAM.gov related to Reps and Certs, and Entity Validation Processing dated March 1, 2024 and March 15, 2024. Offerors can search for help on FSD.gov any time or request help from an FSD agent Monday-Friday 8 a.m. to 8 p.m. ET.

2. The resulting contract will be awarded as Firm Fixed-Price. Awarded prices will remain fixed throughout the term of the contract. The Government intends to award a single contract to cover all service requirements.

3. Proposals shall be submitted via email to BulkFuelsBidCustodian@dla.mil by the due date indicated on the SF- 1449 Block 8.

4. For questions concerning Small Business matters, contact Mr. Gregory Thevenin at (703) 767-9465 or 1-800- 523-2601.

5. For emergency situations during non-duty hours, the number to contact is (571)-767-8420 at the DLA ENERGY Operations Center, Contingency Plans and Operations Division (DLA ENERGY-QED).

mailto:BulkFuelsBidCustodian@dla.mil

SECTION B

B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

CLIN SERVICE DESCRIPTION UNIT OF

MEASURE EST. QTY

OFFERED

PRICE PER

UNIT (USD)

EXTENDED

PRICE (USD)

CLIN 0001 1,500 BBLs Min.

Capacity Barge Transportation Service September 1, 2024 to August 31, 2026

Month 24

CLIN 0002 Option Year 1: 1,500 BBLs Min. Capacity Barge Transportation Service September 1, 2026 to August 31, 2027

Month 12

PERFORMANCE WORK STATEMENT

FOR

BARGE TRANSPORTATION SERVICES

TSURUMI, JAPAN

21 May 2024

Prepared by

DEFENSE LOGISTICS AGENCY ENERGY (DLA ENERGY)

Table of Contents

1. GENERAL 7

1.1. Scope ………………………………………………………….………7

1.1.1. Historical Location Information ……………………….………..…

Table 1. Fuel Loading / Discharge Ports…………………………….. 7

1.1.2. Government Reserved Rights ………………………………………

1.1.3. Hours of Operation …………………………………………………

1.1.4.

1.1.5.

Period of Performance…………………………………………… Contract Requirements and Performance…… ……………………….7

1.2. Safety and Security………………………………………………..……8

1.2.1. Regulatory Compliance……….…………………………………..……8

1.3. Damage and Loss Reports………………………………………..……..8

1.4. Quality and Performance……………………………………………..…8

1.4.1. Contractor Quality Control, Reporting and Records………………..…..8

1.4.1.1. Quality Control Plan……………………………………...…………..…8

1.4.2. Government Quality Assurance………………………….…..…………8

1.4.2.1. Critical Performance Requirements…………………….…..…………..8

1.4.2.2. Performance Measurement Approaches………………………………...9

1.4.2.3.

1.4.2.4.

Visits………………………………………………...……………… Use of Quality Performance Information……………………………….9

1.5. Insurance Requirements…………………………...………………

1.5.1. Cargo Insurance…………………………………………………..……..9

1.5.2. Liability, Pollution and Environmental Insurance………………..…..…9 1.5.3.

1.6

Policy Notification…………………………………………….....…...…9

Protection of Government Property and Spill Prevention 9

1.6.1 Oil Pollution Cleanup…………………………………………………..10

2. GOVERNMENT RESPONSIBILITIES……………………………10

2.1. COR Functions Responsibilities……………………………………….10

2.1.1. Cargo Routing………………………………………………………….10

2.1.2. Order Services………………………………………………….………10

2.1.3. Contact Information…………………………………………….…...….10

2.1.4. Acknowledge Receipt………………………………………….…...…..10

2.1.5.

2.1.5.1.

Measure, Verify, and Document Cargo…………………………...……11 Forms. …………………………………………….…...…...…...…...…11

2.1.6. Notify Receiving Activities…………………………………….…..…..11

2.1.7. Authorize Access……………………………………………….…..…..11

2.1.8. Supply Required Forms………………………………………….……..11

2.1.9. Provide A Safe Berth……………………………………….…….…….11

2.1.10. Inspect and Accept Equipment………………………….……….……..11

3. CONTRACTOR FURNISHED EQUIPMENT AND CREW…….. 11

3.1. Barge Requirements…………………...…...………….……………...…11

3.1.1. Barge…………………………………………………………………

TABLE 2: DOCK CHARACHTERISTICS…...…...…...…...…...…

3.1.2. Barge Equipment………………………………………………………...12

3.1.2.1. Cargo Pumping System………………………………………………….12

3.1.2.2. Cargo Tank Stripping System………………….…………………..…

3.1.2.3. Water Stripping System…………………………………………...…

3.1.2.4. Gauge Point Marks and Calibration……………………………....…

3.1.2.4.1. Calibration Charts………………………………………………..……

3.1.2.5. Stainless Steel Tanks……………………………………………......…...13

3.1.2.6. Steel Valves……………………………………………………..…

3.1.2.7. Spill Rails……………………………………………………….……

3.2. Contractor Owned or Leased Equipment………………………..………13

3.3. Barge Inspection and Acceptance……………………………….………14

3.3.1.

3.3.2.

Performance Objective - Pre-Service Inspection……………….……….14 Suitability to Load/Discharge………………………………….………..14

3.4. Maintain, Position, and Operate Equipment….………….…….………..15

3.5. Provide a Licensed Tankerman…………………...……………………..15

4. CONTRACTOR TASKS AND DUTIES………………..…………….15

4.1. Equipment Maintenance………………………………………………

4.1.1 Tank Cleaning……………………………………………………………15

4.1.2 Down – Time Tank Cleaning……………………………………………15

4.1.3. Temporary Patching/Repairs……………………………………….....…15

4.1.4. Performance Objective – Continuous Service………………………..….15

4.1.4.1. Scheduled/Required Maintenance………………………………...…..…16

4.1.4.2. Out-of-Service Notification………………………………….….......…...16

4.1.4.3. Long-Term Out-of-Service Notification……………………..….……….16

4.1.4.4

Table 2. Performance Objective - Continuous Service…………….…….16 Problem/Failure…………………………………………………….…….16

4.1.4.5. Substitute Equipment…………………………….……………….……...17

4.1.5. Failure to Perform…………………………………………….………….17

4.2. Performance Objective – Loading and Discharging Cargo………………17

4.3.

4.3.1.

4.3.2.

Responsibility for Cargo………………………………………..………...17 Inspection/Receiving Reports…………………………………………….17 Gauging……………………………………………………….…………..17

4.3.3. Carry Away Liability……………………………………………………..18

4.3.4. Minimum Requirements for the Preparation of Barge Tank Cargo Tanks 18

4.4.

4.4.1

Reporting and Communication …………………………………………..18 Performance Objective – Cargo Documentation………………………….18

5. DELIVARABLES…………………………………………………….…18

5.1. Inspection…………………………………………………………………20

5.2 Final Acceptance………………………………………………………….20

6. ORDERING PROCEDURES…………………………………………...20

6.1 General…………………………………………………………………….20

6.2 Task Orders…………………………………………………………..……20

7. INVOICING……………………………………………………………...20

7.1 General…………………………………………………………………….20

APPENDIX A: DEFINITIONS………………………………………….22

APPENDIX B: SERVICE DELIVERY SUMMARY

(SDS)…………………………………………………………...………

TABLE 5: SERVICE DELIVERY SUMMARY………………………25

APPENDIX C: APPLICABLE FORMS……………………….……….26

APPENDIX D: MINIMUM SECURITY CONTROLS…………

BARGE TRANSPORTATION SERVICES - TSURUMI

DEFENSE LOGISTICS AGENCY ENERGY (DLA ENERGY)

PERFORMANCE WORK STATEMENT (PWS)

1. General.

1.1. Scope. This contract covers the transportation services of Department of Defense (DOD)-owned bulk aviation fuel between U.S. Government operated fuel terminals and Tokyo Bay areas in Japan. The Contractor shall provide Time-Charter Barge and use contractor-supplied equipment as specified herein. The barge shall be licensed to carry Turbine Fuel, Aviation (JP8 and JA1). The transportation services shall comply with the existing Japanese safety and environmental laws and regulations.

1.1.1. Historical Location Information. The Defense Logistics Agency Energy Pacific

Office, (DLA Energy PAC) Loading/Discharging (Receiving) locations are provided as historical information. However, this list is not all-inclusive. The following list does not represent all Loading/Discharging points and may change as fuel procurement award patterns change.

TABLE 1: FUEL LOADING/DISCHARGE PORTS

Hakozaki, JP (North Dock) Hakozaki, JP (Canal Dock)

Tsurumi, JP (OU-2) Tsurumi, JP (OU-1)

1.1.2. Government Reserved Rights. The Government reserves the right to use the contractor furnished equipment from, to, and between the fuel loading/discharge ports without restriction.

1.1.3. Hours of Operation. Contractor’s vessel, supplied equipment, and crews must be available to the Government, 24 hours per day, 7 days per week to perform services and may be directed by the Government to stand by at an origin, destination, or intermediate point as necessary.

1.1.4. Period of Performance. September 1, 2024 through August 31, 2026 with the option to extend services through August 31, 2027

1.1.5. Contract Requirements and Performance. Contractor will provide Time-Charter

Barge transportation of aviation fuel between the fuel loading/discharge ports (see Table 1, Paragraph 1.1.1) with the ability to transport at least 1,500 BBLs of aviation fuel per each voyage. The Contractor’s vessel shall meet vessel size and weight restrictions described in Table 2, Paragraph 3.1.1.

Total Estimated quantity of fuel to be transported each month: 45, 000 BBLs.

Estimate number of voyages per months: 10 to 30 voyages.

1.2. Safety and Security.

1.2.1. Regulatory Compliance. The Contractor shall comply with all applicable statutes, ordinances, laws, codes, and regulations of Japan such as, but not limited to, Safety, Environmental, Labor, Hour and Wage, Workers Compensation and Occupational Health. The Contractor shall, without additional expense to the Government, be responsible for obtaining all required licenses, permits, and the like required for the performance of this contract.

1.3. Damage and Loss Reports. During operation under this contract, in all instances where cargo, Contractor’s equipment, or private or Government property is damaged, lost, or pilfered while in the care, custody, or possession of the Contractor or through handling by the Contractor’s employees, agents, or subcontractors, the Contractor shall submit a full written report of the facts and the extent of such damage or loss to the COR within 24 hours following the occurrence or discovery.

1.4. Quality and Performance. The Government’s Performance Measures and the Contractor’s

Quality Control program (QCP) requirements are described below.

1.4.1. Contractor Quality Control, Reporting and Records

1.4.1.1. Quality Control Plan. The Contractor shall establish and maintain a Quality Control Plan (QCP) to ensure quality service is provided throughout the term of the contract. The Contractor shall submit an acceptable QCP prior to commencement of work under the contract. The QCP shall be reviewed and updated when deemed necessary by the Contractor or the Government, to include changes necessary to prevent the recurrence of quality problems. The Contractor must sign and date the original QCP, as well as each subsequent revision. Revisions shall also be presented to the Quality Assurance Representative (QAR) for review and acceptance prior to implementation.

When acceptable to the Government, the original QCP, and any revisions, shall be signed and dated by the QAR. The QCP should include as a minimum how the Contractor intends to meet the performance objectives, provide cargo free of contamination or degradation, and should also identify those areas the Contractor sees as critical to the customers for this contract, how it will monitor quality performance in those areas, and how it will meet customer expectations, including identification and correction of problems.

Deliverable: QCP

1.4.2. Government Quality Assurance. Final determination that the services rendered are conforming is solely the responsibility of the Government. The Government Quality Surveillance Plan (QASP) is not a substitute for Contractor quality control.

1.4.2.1. Critical Performance Requirements. The Government will monitor the

Contractor’s performance using predetermined quality assurance procedures and through the Government Service Delivery Summary (SDS), Appendix B, which will be used in this program, and which also describes the contract requirements considered most critical to performance.

1.4.2.2. Performance Measurement Approaches. The Contracting Officer (CO) and the COR will monitor Contractor performance and compliance with the terms and the conditions of the contract using the SDS and such standard techniques as inspections, Government generated management reports, Contractor reports and Customer feedback. The COR, in conjunction with the CO, will conduct periodic meetings with the Contractor to discuss operations, and problem areas.

1.4.2.3. Visits. Government personnel (in addition to or other than the

CO, COR, or QAR) may make announced periodic visits to the Contractor's facilities to observe daily operations. Announced visits will follow a one (1) day prior notice to the Contractor. During these visits, the Contractor shall provide knowledgeable personnel to tour and inspect the areas. The Contracting Officer and/or his representative will make periodic inspections.

1.4.2.4 Use of Quality Performance Information. Information from these reports will be compiled cumulatively to provide annual reports of past performance for use in past performance evaluations.

1.5. Insurance Requirements.

1.5.1. Cargo Insurance. The Contractor shall provide cargo insurance, at its own expense, as required by Japanese law, in the amount that will be at least equal to the value of the cargo transported.

1.5.2. Liability, Pollution and Environmental Insurance. Contractor shall provide at its own expense, the appropriate amount of public liability, pollution liability, and environmental liability insurance as required by Japanese law.

1.5.3. Policy Notification. The Contractor shall provide copies of cargo, public liability, and pollution liability insurance certificates, with English translations, to the CO prior to contract award and each time there is a change in coverage or policy renewal. The Contractor shall furnish a written notice to the CO 30 days in advance of the effective date of any reduction in, or cancellation of the cargo, public liability, or pollution liability insurance policies.

Deliverable: Insurance Policy Notification

1.6 Regulation/Instruction for Oil Spills. The Contractor shall commence the spill retrieving action by way of neutralizer, oil absorbent sheet immediately when the fuel spill occurs. The Contractor is responsible for cleaning up oil spills that result from the Contractor’s fault and is responsible for reimbursing the Government for the cost of the spilled fuel. The government is not liable for oil spills. The Contractor shall comply with all applicable law and regulations, including but not limited to the following:

- Japanese Environmental Governing Standards (JEGS), Chapter 18, Spill Prevention and

Response Planning issued by U.S. Forces Japan.

- Law Relating to the Prevention of Marine Pollution and Maritime Disaster.

- All other applicable national, regional, and local Japanese laws and regulations that might not be otherwise stated.

1.6.1. Oil Pollution Cleanup. When an escape or discharge of oil or petroleum products occurs from the Contractor's vessel or barge and causes or threatens to cause pollution damage, or when there is the threat of an escape or discharge of oil or petroleum products (i.e., a grave and imminent danger of the escape or discharge of oil or petroleum products which, if it occurred, would create a serious danger of pollution damage), then the Government or the Government's agent may, at the Government's option, upon notice to the Contractor or Master of the vessel concerned, undertake such measures as are reasonably necessary to prevent or minimize such damage or remove the threat, unless the Contractor promptly undertakes the same. The Government, or its agent, shall keep the Contractor advised of the nature and results of any such measures taken by it, and if time permits, the nature of the measures intended to be taken by it. Any measures taken by the Government, or its agent, shall be deemed taken on the Contractor's authority and as the Contractor's agent and shall be at the Contractor's expense except to the extent the Government (or its agent) caused or contributed to the discharge or threat of discharge and except to the extent the Contractor's liability is limited or exempted by regulation, law, or treaty.

2. Government Responsibilities.

2.1. COR Ordering Officer Responsibilities. The COR and/or the Ordering Officer will perform the following:

2.1.1. Cargo Routing. Issue cargo routing instructions to shippers.

2.1.2. Order Services. Order all loading and unloading services and schedule all movements.

2.1.3. Contact Information. Furnish the Contractor with the names and appropriate telephone numbers, of persons designated as the Government’s ordering, inspecting, and receiving representatives upon award of the contract.

2.1.4. Acknowledge Receipt. Acknowledgement of receipt shall be completion of the DD 250-

1, or Wide Area Workflow (WAWF) Energy Receiving Report (ERR) and barge ullage documentation consisting of location, date of arrival, barge name/number, and cargo number and shall provide for signature by both a Contractor representative and a designated Government representative. (See Appendix D)

2.1.5. Measure, Verify, and Document Cargo. Arrange for measurement, verification, and documentation of all cargo remaining aboard barges at loading and unloading ports and, in accordance with Section 4.4.3 Carry Away Liability, deduct from the next monthly invoice, the value of cargo in excess of ten (10) barrels carried away per barge. Charges would apply only when barge equipment is changed, or product carried changes.

2.1.5.1 Forms. The Contractor shall obtain a signed loading receipt (DD Form 250-1 and/or DD Form 1348-7) for quantity loaded from an authorized U.S.

Government representative at the loading terminal. The Contractor shall obtain a signed discharged receipt (DD Form 250-1) for quantity delivered from an authorized U.S. Government representative at the storage delivery terminal. Only the DD Form 250-1 and/or the DD Form 1348-7 will be acceptable for loading and discharge receipts and should be submitted with the Contractor’s invoice as an attachment in WAWF.

2.1.6. Notify Receiving Activities. The COR or the Ordering Officer will notify the receiving activities of the scheduled arrival of the barge, including estimated date and time of arrival, barge name/number, and cargo number.

2.1.7. Authorize Access. Arrange for an authorized representative of the Contractor to have access to all facilities to load and discharge barges as necessary.

2.1.8. Supply Required Forms. Supply the Contractor with all forms that the Contractor is required to file with the Defense Logistics Agency Energy Pacific, or the COR. (See Appendix D.)

2.1.9. Provide a Safe Berth. Provide a reachable and safe berth at all loading and discharging ports for the vessel to be always afloat, free of dockage, wharfage, pilotage, toll, and port charges. Tows needing to remain at the pier, past loading or discharge will only be allowed with the coordinated request and agreement of the loading/discharge location and DLA Energy Japan QAR and/or COR.

2.1.10. Inspect and Accept Equipment. The Government shall conduct pre-award and/or pre-service inspections for Contractor equipment.

3. Contractor Furnished Equipment and Crew. The Contractor shall furnish all supplies, materials, equipment, and personnel necessary to perform the services incidental to the operation of the equipment listed below:

3.1. Barge Requirements. The Contractor shall provide the following:

3.1.1. Barge. Contractor is required to comply with the maximum safe navigable draft, width, and length overall for all loading and discharge locations as listed below.

TABLE 2: DOCK CHARACTERISTICS

TERMINAL

MAXIMU

MSHIP’S

LOA*

(FEET)

MAXIMU

M SHIP’S

BEAM

(FEET)

MAXIMUM

SHIP’S

DRAFT

(FEET)

MAXIMUM

SHIP’S

DWT*

(TONS)

TYPE OF

MANIFOL

D (INCH)

TYPE OF

MANIFOLD

(CONNECTION)

Hakozaki (North Dock - 244)

590.5 N/A 32.8 48000 8 (ANSI)

12 (JIS)

Loading Arm Loading Arm

Hakozaki North Dock - 246)

657.2 N/A 34.2 48000 8 (ANSI)

12 (JIS)

Loading Arm Loading Arm

Hakozaki (Canal Dock)

150 20 13 700 8 (ANSI) Loading Arm

Tsurumi

(OU1)

352 N/A 19.6 4000 6 (ANSI) Hose / Flange

Tsurumi

(OU2)

150 N/A 1000 1000 6 (ANSI) Hose / Flange

*LOA = Length Overall; DWT = Dead Weight Ton; ANSI = American National Standards Institute

3.1.2. Barge Equipment. The Contractor shall use barges with cargo tanks that are appropriately coated, comply with QAP E1 requirements, and are otherwise acceptable to receive the cargo identified in the Government’s order. Barges offered for consideration that are constructed of either stainless steel or carbon steel that has been epoxy coated with a non-coal tar-based grade of epoxy, or uncoated mild steel tanks are acceptable for performance consideration under the provisions of this contract. The use of copper and copper alloys (brass, bronze, etc.) in vessel compartments, pipelines, heating coils, and fittings is not permitted.

3.1.2.1. Cargo Pumping System. A cargo pumping system with necessary hoses and connections capable of completely discharging and stripping the cargo tanks without outside power or assistance from the shore.

3.1.2.2. Cargo Tank Stripping System. An independent cargo tank stripping system capable of stripping all but a maximum of two barrels of product per cargo tank, not to exceed 10 barrels for the entire barge. The discharge rate during tank stripping operations may be less than the minimum rates stipulated above.

3.1.2.3. Water Stripping System. An independent water stripping system, separate from the Cargo tank stripping system, shall be available for removal of large amounts and/or residual water discovered on Vessel(s), prior to load/discharge of Cargo. All water and Cargo tank stripping and discharge lines shall be fully visible from the Deck.

In the event that a large amount of water is discovered on the barge, the

Contractor and Government QAR will investigate to determine the source and cause of the water. If the water source is determined to be from the shore tank, the Government will be responsible for the cost of removal. If the source is determined not to be the cause of the Government, such as intake of seawater, then the Contractor shall assume removal costs.

3.1.2.4. Gauge Point Marks and Calibration. Permanent gauge point marks with reference height stenciled to the deck or compartment hatch, certified calibration charts not exceeding eight years in age (provided that no structural alterations have been performed subsequent to the calibration date), trim correction tables and legible draft markings. Barges shall be recalibrated as needed at the Contractor’s expense during the contract period.

3.1.2.4.1. Calibration Charts. The Contractor shall provide copies of the certified calibration charts and trim correction tables to the Government representative at loading and discharge points and to the COR. A packet containing all calibration charts and trim correction tables pertaining to all equipment used in the performance of this contract shall be available on each barge. The Contractor shall provide the COR a list showing the maximum load capacity of each barge at safe draft, updated whenever equipment or regulation or traffic area depths change. The Contractor shall develop, maintain, for Government use or inspection upon request and make available on board hired equipment, a Vessel Experience Factor (VEF) comparing the history of shore quantity measurement figures against loading and discharging vessel quantity measurement figures.

This VEF shall be used to correct the barge ullage form identified in paragraph 4.4.2. Anytime the physical structure of a barge is changed, due to damage or equipment modification, the barge shall be strapped again, and a new set of gauging charts provided at no cost to the Government.

Deliverable: Calibration Charts and Trim Correction Tables.

3.1.2.5. Stainless Steel Tanks. Barges offered for consideration that are constructed of either stainless steel, carbon steel that has been epoxy coated with a non-coal tar-based grade of epoxy, or uncoated mild steel tanks are acceptable for performance consideration under the provisions of this contract.

3.1.2.6. Steel Valves. Steel valves shall be an integral part of all barges used in the performance of this contract. No yellow metals shall be used in the piping and/or valves.

3.1.2.7 Spill Rails. Spill rails are required on all barges.

3.2. Contractor Owned or Leased Equipment. The Contractor shall own the equipment performing the transportation service or the Contractor shall have the equipment under long-term lease for the duration of the contract period. The Government requires verification of this requirement at the time of contract award.

3.3. Barge Inspection and Acceptance. At the start of this contract, the Contractor shall provide barge equipment that conforms to the specifications of this contract and that passes the Government’s loading inspection. Government inspection and acceptance of the Contractor’s equipment is a condition precedent to the Government’s obligation to pay. The Government incurs no obligation to make payments, until the Government’s Quality Assurance Representative (QAR) has approved the Contractor’s equipment for loading in accordance with paragraphs 3.3.1 Pre-Service Inspection, 3.3.2 Suitability to Load/Discharge, and 4.1.1 Temporary Patching/Repairs and the COR has placed an initial written acceptance and order of equipment with the Contractor.

3.3.1. Performance Objective - Pre-Service Inspection. Not later than 15 days prior to the initiation of transportation services, the Contractor shall make its barges available for inspection and acceptance by the Government at the loading point, or other coordinated location, as specified by the COR. If the Contractor fails to provide conforming equipment by this deadline, the Contractor shall be subject to termination by the Contracting Officer under FAR 52.212-4 - Termination for Cause. Tows must be presented cleaned, gas free, and free of temporary patches. The Contractor shall provide a valid marine chemist certificate certifying to the Government QAR that all cargo tanks, pump rooms, sea chest slop tanks conform to DESC-S-D-08-12 Confined Space Entry 10-7-2008 or current version prior to inspection. Contractor shall ensure that all cargo and vent lines have been drained of previous cargo and prepared in accordance with

QAP E1 requirements to include being air dried. Furthermore, all cargo tanks and bulkheads shall be free of water, loose rust, sludge, mud, silt, and foreign objects. The Contractor shall take a sample of scale from inside of the cargo tanks and have it tested to determine the potential effects of the corrosion and gum characteristics on the cargo to be loaded. Contractor shall provide copies of the test results to both the COR and QAR prior to Government inspection. NOTE: Scale sample is not required if the entire Cargo Tank(s) are epoxy coated and coating is free of blistering, bubbling, peeling, cracking, etc. The Contractor shall prepare the barge for inspection at its own expense.

Acceptance of the equipment by the Government shall in no way be construed to attest to the seaworthiness of the barge. The Government's QAR shall issue written confirmation of acceptance of equipment through the COR. Once inspected, the tug and barge equipment will be considered to have entered into service on this contract. All equipment will be reinspected at the beginning of each Order cycle.

Deliverable: Valid Marine Chemist Certificate

3.3.2. Suitability to load/discharge. Vessel owners/operators are responsible for providing vessels suitable to load and deliver the intended cargo and for determining the need-to-clean vessel cargo tanks. Vessels shall arrive at the required port ready to load/discharge the intended cargo. At each load or discharge port, Contractor shall certify that Vessel cargo tanks are suitable for loading or discharging the intended cargo by including the following statement in the Notice of Readiness (NOR): “All compartments, lines and pumps to be used are suitable for loading and delivering the intended cargo.” Contractor shall also provide the QAR with Cargo Tank(s) soundings of product / water onboard and validated onboard quantities (OBQ) prior to loading. Furthermore, on each Voyage, Contractor shall provide NOR documentation to Government Representative(s) at each loading and/or discharge port.

3.4. Maintain, Position, and Operate Equipment. The Contractor shall maintain, clean (including slop tanks), repair, position and operate its equipment to ensure its performance under the contract, including providing fuel to operate the barge pump engines and shall provide all crew living provisions. The Contractor shall pay all associated costs and expenses.

3.5. Provide a Licensed Tankerman. The Contractor is responsible for following all governing regulations and statutes in providing a tankerman at all loading and discharge points identified in the PWS or hereafter required by the Government. The licensed tankerman shall gauge barge tanks jointly with the Government QAR and make a record of quantities on required forms including Barge Ullage (DD Form 2479), or suitable commercial equivalent. As directed by the COR, the Contractor shall furnish an additional shore tankerman when needed.

4. Contractor Tasks and Duties.

4.1. Equipment Maintenance.

4.1.1 Tank Cleaning. Tank cleaning and gas freeing is the responsibility of the Contractor.

Parcel ship, adjacent tanks, and next to entry tanks are to be gas free. The Contractor shall comply with the Ordinance on Prevention of Anoxia, etc., conforming to the Japan Industrial Safety and Health Law and DESC-S-D-08-12. The Government will inspect tanks prior to loading to confirm that the cargo tanks appear suitable to load the intended cargo in accordance with Table XVII in QAP E1: Minimum Requirements for the Preparation of Barge and Tanker Cargo Tanks. If not satisfactory, the Contractor will be required to properly prepare the tanks. Prior to discharge, the Government shall verify that the cargo is uncontaminated before commencement of discharge.

4.1.2 Down-time for Tank Cleaning. The down-time for tank cleaning services is limited to 4 days per cleaning event during the performance period of this contract. Any additional down-time incurred is at the responsibility and expense of the Contractor. In the event that tank cleaning exceeds 4 days, Contractor must provide a substitute vessel conforming with 1.1.5.1.1.

4.1.3. Temporary Patching/Repairs. The Contractor may use temporary repairs only until the barge can return to a point where permanent repairs can be made. Barges shall not be accepted for loading if there is evidence of concrete patches or other temporary repairs.

Furthermore, Contractor shall notify the COR and QAR, by electronic mail of such repairs when load/discharge schedule, or transit times are affected.

4.1.4. Performance Objective – Continuous Service. The Contractor shall provide 24-hour, seven-day a week availability of equipment and crew to the Government while performing under this contract.

4.1.4.1. Scheduled/Required Maintenance. Maintenance or repair periods shall not exceed

24 hours in duration, except when mutually agreed between the Government and the Contractor (e.g., periodic maintenance). The Contractor shall provide notice of scheduled maintenance with expected duration of maintenance to COR not less than 24 hours before the date it is scheduled.

Deliverable: Scheduled Maintenance Notification

4.1.4.2. Out-of-Service Notification. The Contractor shall notify the COR immediately in the event that the Contractor is unable to provide service due to unscheduled non-availability of equipment or crew, and must include the location of the equipment, cargo status (loaded or empty), reason for being out-of-service, and the expected duration of disability (Temporary Out-of-Service or Long-Term Out-of-Service) in the notification.

Deliverable: Out of Service Notification

4.1.4.3. Long-Term Out-of-Service Notification. In the event that the notification is for

Long-Term Out-Of-Service, the Contractor shall provide a substitute for any or all of the equipment or crew designated for use under this contract within 24 hours (unless the Government elects to waive the continuous service requirement for a longer period) and shall specify details of the substitution in writing. The specification shall include reason for the request for the substitute equipment and if repair/maintenance action is required, provide in-depth description of repairs to be made, facility and location of repair action, and estimated date equipment shall be returned to use. If carry-away cargo is present in the barge, the Contractor must make cash settlement or other means of disposition satisfactory to the Government for this cargo before the barge is permitted departure from being used in the performance of this contract.

Deliverables: Long Term Out-of-Service Notification, Request for Substitute Approval, and

Substitute Specification.

4.1.4.4. Problem/Failure. The Contractor shall self-identify any problem or failure that may impact contract performance. In accordance with its QCP, the Contractor should notify the COR by email immediately of the problem, and follow-up in writing within two (2) business days to the COR a succinct written plan of action of Contractor self-identification or awareness of a potential or real problem, failure, or deficiency. The Contractor shall detail the methodology for correcting the problem or deficiency in the plan of action and provide an assurance of the specific time required to bring performance back to acceptable quality levels, as applicable.

TABLE 3: PERFORMANCE OBJECTIVE – CONTINUOUS SERVICE

MEASURE STANDARD

Cumulative Days Out-Of Service (Temporary)

Not more than 10 annually

Response for Out-Of-Service (Long Term) Provision of Substitute within 24 hours.

No more than two Failures to Perform annually.

In no case no more than an additional 24 hours late with substitute, without COR approval.

4.1.4.5. Substitute Equipment. When Contractor owned equipment is Out-of-Service

Long-Term, the Contractor shall substitute owned or leased equipment. The COR and/or QAR must approve, in advance, the substitution of equipment, provided the substitute equipment is equivalent to the Contractor's original (permanent) equipment (i.e., meets the specifications and requirements in paragraph 3, Contractor Furnished Equipment and Crew). The Government reserves the right to inspect the substitute equipment prior to placement into service. The Contractor must prepare the substitute equipment for inspection as stipulated in paragraph 3.4, Maintain, Position, and Operate Equipment, when so required. The substitute equipment provided by the Contractor shall be at no additional cost to the Government. The original equipment must be returned to service as soon as practical unless otherwise requested by the Contractor and approved by the COR.

4.1.5. Failure to Perform. Should the Contractor be unable to perform or choose not to provide substitute equipment or crews for all days beyond the first 24-hour period the Contractor’s equipment is out-of-service, the Government may take a pro rata deduction from the Contractor’s monthly invoice for each hour beyond the first 24-hour period. If the Government procures substitute equipment or crews from an alternate source to meet movement requirements the Contractor is unable to meet, the Government may take an additional deduction from the Contractor’s monthly invoice for the Government’s excess re-procurement costs, if any. Excess re-procurement costs will be assessed only for those days that the Contractor’s equipment remains out-of-service.

4.2. Performance Objective - Loading or Discharging Cargo. Upon arrival at a loading or discharge port, the Contractor shall load or discharge any quantity of cargo, entire or partial, as specified by the QAR.

4.3. Responsibility for Cargo.

4.3.1. Inspection/Receiving Reports. The Contractor shall sign the DD Form 250-1, Tanker/Barge Material Inspection and Receiving Report, or WAWF Energy Receiving Report (ERR), as its receipt for the Government property it received for transportation.

4.3.2. Gauging. Gauging of the vessel is performed jointly. A Government Representative must witness gauging of the vessel. Contractor Representative (s) personnel are responsible to perform gauging of the vessel. Gauging equipment used for quantity determination shall be calibrated and in proper serviceable condition. The Contractor shall ensure that responsible Contractor Representative(s) personnel are readily available for gauging operations so as to not unduly delay release and departure of the equipment.

The Contractor shall ensure that a Vessel ullage report is annotated/completed at both the loading and discharge locations. In cases where the Government Representative annotates/completes the report, the Contractor will verify and agree with gauge figures and readings annotated by signing the report.

4.3.3. Carry Away Liability. The Contractor shall be liable for all measurable product carried away due to failure of the Contractor’s equipment to discharge the cargo completely, excluding product remaining in equipment lines, manifolds, and sumps (10 barrels before line drop). Liability is based on the procurement and transportation cost of the cargo carried away and is to be deducted from the Contractor’s monthly invoice. However, the Contractor is not liable for carry-away cargo if the Tanker/Barge Material Inspection and Receiving Report (DD Form 250-1)/WAWF ERR and the Vessel Ullage Report establish that the cargo carried away remains on board when the same equipment is utilized for subsequent loading. Measurable cargo carried away at the end of the contract period shall be deducted from the Contractor’s final monthly invoice.

4.3.4. Minimum Requirements for the Preparation of Barge Tank Cargo Tanks. In all cases, cargo tanks must be free of water, loose rust, sludge, mud, silt, ballast residue. See

QAP E1.

4.4. Reporting and Communication. The Contractor shall maintain contact with the COR, the various consignors, consignees, and the Government Quality Surveillance Representative to ensure prompt and efficient cargo movement and shall provide position and status reports and communication regularly to the COR and others, as required. The COR contact information will be provided prior to contract start date.

4.4.1. Performance Objective – Cargo Documentation. The Contractor shall maintain a copy Of all loading documents, DD Form 250-1/WAWF ERR, including Vessel Ullage Report, or Acceptable commercial equivalent form, and Notice of Readiness Documentation for Government use at each discharge port.

5. Deliverables. The Contractor shall deliver reports and data as set forth in Table 4 below. All deliverables shall be submitted electronically via e-mail to the COR, AOR, and any others as identified within the PWS. The Contractor shall prepare and submit all deliverables electronically in Microsoft Office (i.e., Word, Excel, PowerPoint, Project, etc.)

formats pursuant to the following schedule. Deliverables will be identified by task order number, PWS subtask, and deliverable title.

Table 4: Contract Data Requirements List (CRDL)

CDRL # PWS

Section

Deliverable/Event Objective/Description Delivery Timing

A0001 1.4.1.1. QCP The Contractor shall establish and maintain a Quality Control Plan (QCP) to ensure quality service is provided throughout the terms of the contract.

Draft copy in English shall be submitted with the offer. Final copy in English shall be submitted no less than 30 days prior to contract start date and after each revision.

A0002 1.5.3.

Insurance Policy Notification

The Contractor shall provide copies of cargo, public liability, and pollution liability insurance certificates, with English translations.

Furnish written notice 30 days in advance of performance period and any changes in insurance policies.

A0003 3.1.2.4.1. Calibration, Charts and Trim Correction Table

The Contractor shall provide copies of the certified calibration charts and trim correction tables.

To be provided at loading and discharge ports.

A0004 3.3.1. Valid Marine Chemist Certification

The Contractor shall make its barges available for inspection and acceptance.

Prior to inspection and acceptance.

A0005 4.1.2.1. Scheduled Maintenance Notification

Maintenance or repair periods shall not exceed 24 hours in duration, except when mutually agreed between the Government and the Contractor.

Provide notice of scheduled maintenance with expected duration of maintenance immediately but not less than 24 hours before date of schedule.

A0006 4.1.2.2. Out of Service Notification When Contractor owned equipment is Out-of- Service Long-Term, the Contractor shall substitute owned or leased equipment.

Immediately notify the Government the event that service equipment is unavailable.

A0007 4.1.2.3. Long Term Out-of-Service Notification, Request for Substitute Approval, and Substitute Specification

In the event that the notification is for Long- Term Out-Of-Service, the Contractor shall provide a substitute for any or all of the equipment or crew within 24 hours.

Provide substitution equipment and or crew within 24 hours.

5.1. Inspection. A deliverable is a specific measurable, tangible, and verifiable activity, outcome, result, item, or product that the Contractor shall provide and that will require formal Government acceptance and approval. The Government will review, assess, and provide comment, as required.

5.2. Final Acceptance. Final inspection and acceptance of all work performed, reports, or other deliverables shall be performed at the place of delivery. The Government will notify the Contractor of deliverable acceptance or provide comments, in writing, and the Contractor, if necessary, shall revise and resubmit the final deliverable to the Government within 3 business days (unless otherwise specified) after receipt of Government comments.

6. ORDERING PROCEDURES

6.1. General. This is requirements contract in accordance with FAR 16.503(b)(1). There is no guarantee that the Government will issue orders.

6.2. Task orders. The task orders for transportation services will be placed by the Contracting Officer. The daily or weekly ordering scheduling will be completed by the DLA Energy Japan Regional Ordering Officer or the U.S. Navy Inventory Accountant; these individuals will be identified upon contract award.

7. INVOICING

7.1 General. The Contractor will process all invoices in accordance with the procedures set forth in this section of the PWS.

NOTE: Payment is based on the successful transportation service of the requested U.S. gallons delivered to the requested destination after compensation for losses are taken into account.

7.1.1 The Contractor will submit invoices in accordance with DFARS 252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(DEC 2018) and

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

in WAWF. Each invoice will contain the following information: Company Information, Contract Number, Unique Invoice Number, Order Number(s), Contract Line Item (CLIN) for each charge, Barge Identification, Date of Load, Quantity Loaded, Date Discharged, Quantity Discharged, and the Total Due to Contractor.

7.1.2 The Contractor will submit copies of all completed DD Form 1348-7s and/or DD Form 250-1s with each invoice submission.

7.1.3 DLA Energy will verify all invoice documentation against the received DD Form 1348-7s and/or DD Form 250-1s, ordering officer scheduling requests, and DLA Energy inventory and accounting systems. Once all information is verified as correct, the DLA Energy Transportation

Office will accept invoices for payment via WAWF.

7.1.4 The payment office is:

Defense Finance and Accounting Service— Columbus Center Attn: DFAS—JAQEAD P.O. Box 369031 Columbus, OH 43236

APPENDIX A: DEFINITIONS.

Carry-away Product Cargo exceeding 10 barrels per barge remaining in cargo tanks after discharge operations and before line drop.

Contracting Officer's Representative (COR)

An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Innage The portion of a cargo tank that is full of fuel.

Ullage or Outage The portion of a cargo tank that is not filled with fuel.

Licensed Tankerman Contractor personnel licensed by the U. S. Coast Guard to be responsible for all loading and discharging operations.

Out-of-Pocket Local port fees or similar charges incurred. Such fees or expenses may include those for dockage, wharfage, pilotage, fleeting, tolls, port charges, assist tugs when required by local harbor regulation, bunker fuel reimbursement, or other lawful authority, or cleaning charges.

Out-of-Service

Oil or Petroleum Products

Any non-availability of tug or barge equipment or crew, such as to preclude meeting a government requirement. It may be either Temporary (normally less than 24 hours), or Long-Term (24 hour or greater) non-availability of equipment or crew.

Any persistent hydrocarbon mineral oil such as crude oil, fuel oil, heavy diesel oil, or oil waste as sludge whether or not carried as cargo.

Performance Requirements

Performance Objective

Performance Measures

Performance Standards

Performance Requirements in this document are expressed in the following manner and may contain the following three elements.

In each case, when taken together, these elements constitute a performance requirement.

A statement of the outcome or results expected of the Contractor (not output).

The critical few characteristics or aspects of achieving the objective that will be monitored by the Government; those things that the Government will analyze. Each objective may have one or more measures.

The targeted level or range of levels of performance for each

Pollution Damage

Quality Assurance Representative (QAR) performance measure. Not every performance objective in this contract has a related performance measure or performance standard.