Conformed SPE60222R0715 A0006.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0095323632

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE602-22-R-0715

5. SOLICITATION NUMBER

2022 SEP 12

6. SOLICITATION ISSUE

DATE

Ashley Northam DAN0029

a. NAME

Phone: DSN392-767-37

b. TELEPHONE NUMBER (No Collect calls)

2022 OCT 18

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE602

DLA ENERGY

BULK PETROLEUM PRODUCT

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR VA 22060

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

484230NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

01:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

Conformed Copy of SPE602-22-R-0715 A0006

DCS0082

Highlight

SPE602-22-R-0715 KUWAIT TRUCK TRANSPORT PROGRAM

Amendment 0006 Conformed Solicitation

Solicitation Notes

1. Offers must be received by DLA Energy on October 18, 2022 at 1:00 P.M. Eastern Daylight Time (EDT) and completed as described in FAR 52.212-1 INSTRUCTIONS TO OFFERS and FAR 52.212-1 ADDENDUM. Offerors are expected to submit offers in full compliance with all terms and conditions of this solicitation.

2. Proposals will only be accepted by email to BulkFuelsBidCustodian@dla.mil by the due date.

3. Offerors will have an opportunity to submit questions by email. All questions must be submitted to

Ashley.Northam@dla.mil and cc Clare.Sanchez@dla.mil by September 20, 2022 at 1:00 P.M. EDT.

4. Offeror must include the solicitation number and company name in the subject line of all correspondence.

5. SYSTEM FOR AWARD MANAGEMENT (SAM): An Offeror must be registered in SAM (https://sam.gov) when submitting an offer. The contract awardee must maintain SAM registration through time of award, contract performance, and final payment of contract.

6. JOINT CONTINGENCY CONTRACTING SYSTEM (JCCS) REQUIREMENT: Vendors and subcontractors must be registered in the JCCS (https://www.jccs.gov/jccsng) to be considered for contract awards in the U.S. Central Command (CENTCOM) Area of Operation (AOR).

U.S. Central Command (CENTCOM) Area of Responsibility (AOR) includes the following countries:

Afghanistan, Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, United Arab Emirates, Uzbekistan, and Yemen. Each offeror must submit the JCCS registration number with the offer package. If awarded, active registration must be maintained throughout contract performance. Instructions for account registration and training can be found at www.jccs.gov. Click on "vendor login", click the registration tab, and follow the directions from there. Minimum required documents are as follows:

• Articles of Association or Letter of Incorporation

• Passport Copies of Owner and Key Employees (Identified in Owner and Employee tabs under the questionnaire section)

• Current Tax Document

• Business License

All tabs must be completed under the questionnaire tab in the “CENTCOM Eligibility” section of the JCCS profile.

7. G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER

SYSTEM: Foreign offerors may elect payment by electronic transfer of funds via the Federal Reserve Wire Transfer System, which does not require the receiving bank to be located in the United States. Offerors are advised to verify their Financial Institution (FI) is capable of receiving Federal Wire transactions via either a SWIFT Code or an IBAN number.

Firms receiving an award under this solicitation must ensure that the appropriate arrangements are made with their FI prior to submission of the first invoice.

8. REQUIREMENTS TYPE CONTRACT ORDER LIMITATIONS: The Minimum Order per Truck will be 8,000 USG.

Any load ordered for less than 8,000 USG will be paid on the basis of 8,000 USG DELIVERY (subject to the contract’s Out of Tolerance Loss Deduction terms).

9. Offers must include the entire quantity for each line item. Offers for less than the entire quantity will not be considered for award.

10. ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERS- COMMERCIAL ITEMS (NOV 2021) Offers must include a firm-fixed price for each Contract Line Item/Reference Number in the Pricing Schedule. In accordance with FAR 16.201(a), a firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

mailto:BulkFuelsBidCustodian@dla.mil mailto:Joseph.Misch@dla.mil mailto:Sonja.Rocks@dla.mil https://www.jccs.gov/jccsng

SECTION B – Supplies and Services and Prices/Costs

B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

NOTES:

For the period of performance April 1, 2023 through March 31, 2026, the Government requires transportation of an estimated 76,500,000 USG of Turbine Fuel, Aviation (JA1); 78,450,000 USG of Turbine Fuel, Aviation (JP8);

80,445,000 USG of Diesel Fuel (DF2/ADO); and 21,412,941 USG of Motor Gasoline (MOGAS).

SECTION C – Descriptions/Specifications/Statement of Work

KUWAIT TRUCK TRANSPORTATION SERVICES

PERFORMANCE WORK STATEMENT (PWS)

1.0 GENERAL PROVISIONS.

1.1 Contract Requirement. The United States (U.S.) Government has a requirement for tank truck transportation of DLA Energy-owned fuel products, specifically Turbine Fuel, Aviation (JA1 and JP8), Diesel Fuel (DF2/ADO), and Motor Gasoline (MOGAS), within the country of Kuwait. The contractor shall provide fuel delivery services as described in the PWS and shall be responsible for and furnish all personnel, equipment, material and/or facilities necessary during the period of performance. No Government equipment or facilities will be provided to the contractor, who shall be completely responsible, at its expense, for the operation and maintenance of assets utilized to meet the contractual performance requirements identified herein.

1.2 Mission Statement. The contractor shall receive, transport and discharge DLA Energy-owned fuel products into designated permanent and temporary U.S. storage tanks, tank bags or trucks positioned at the destinations reflected below, while maintaining product quality and accountability in accordance with

PWS

1.3 Contract Performance. The contractor shall perform specific tasks listed in Sections 2.0 through 7.0.

The contractor shall submit all deliverables listed in Section 5.0.

1.4 Period of Performance. April 1, 2023 through March 31, 2026. Option Period in accordance with (IAW) FAR 52.217-8: April 1, 2026 – September 30, 2026.

KUWAIT ANNUAL REQUIREMENTS

JA1

ORIGIN DESTINATION ANNUAL

QUANTITY (USG)

KAFCO, Kuwait Camp Buehring, Kuwait 5,500,000 KAFCO, Kuwait Ali Al Salem (AAS), Kuwait 11,000,000 KAFCO, Kuwait Al Jaber, Kuwait 9,000,000

JP8

QUANTITY (USG)

Camp Buehring, Kuwait AAS, Kuwait 3,000,000 Camp Buehring, Kuwait Al Jaber, Kuwait 150,000 Camp Buehring, Kuwait All other Kuwait locations 1,000,000 KNPC Shuaiba, Kuwait Ali Al Salem (AAS), Kuwait 11,000,000 KNPC Shuaiba, Kuwait All other Kuwait locations 11,000,000

DF2/ADO

QUANTITY (USG)

Camp Buehring, Kuwait AAS, Kuwait 250,000 Camp Buehring, Kuwait Al Jaber, Kuwait 65,000 Camp Buehring, Kuwait All other Kuwait locations 150,000 KNPC Shuaiba, Kuwait Camp Buehring, Kuwait 18,500,000 KNPC Shuaiba, Kuwait AAS, Kuwait 3,000,000 KNPC Shuaiba, Kuwait All other Kuwait locations 150,000 KNPC Shuaiba, Kuwait Al Jaber 1,500,000 KNPC Subhan/Ahmadi, Kuwait Camp Buehring, Kuwait 300,000 KNPC Subhan/Ahmadi, Kuwait AAS, Kuwait 300,000 KNPC Subhan/Ahmadi, Kuwait Al Jaber, Kuwait 2,500,000 KNPC Subhan/Ahmadi, Kuwait All other Kuwait locations 100,000

MOGAS

QUANTITY (USG)

Camp Buehring, Kuwait AAS, Kuwait 125,000 Camp Buehring, Kuwait Al Jaber, Kuwait 75,000 Camp Buehring, Kuwait All other Kuwait locations 100,000 KNPC Subhan/Ahmadi, Kuwait Camp Buehring, Kuwait 1,900,000 KNPC Subhan/Ahmadi, Kuwait AAS, Kuwait 1,000,000 KNPC Subhan/Ahmadi, Kuwait Al Jaber, Kuwait 365,000 KNPC Subhan/Ahmadi, Kuwait All other Kuwait locations 100,000 Mina Refinery Al Jaber, Kuwait 382,860 Mina Refinery Camp Buehring, Kuwait 3,089,787

85,602,647

Kuwait Government Documentation Requirements. The following documentation shall be provided to DLA Energy and maintained by the contractor for the duration of the contract performance period.

1.4.1 Licenses and Permits. The contractor will maintain, all authorizations (i.e. licenses, insurance and permits) to operate and do business within Kuwait. The contractor shall remain in full compliance with all laws, decrees, labor standards and regulations of the Kuwait Government. Except as may be specified herein, the contractor is responsible for obtaining copies of all applicable laws, decrees, labor standards and regulations of Kuwait to include future changes.

1.4.2 Access and Inspection Permits at KPC facilities. The contractor is responsible for obtaining all access badges and pass documentation, insurance and inspection permits to operate and do business within Kuwait Petroleum Corporation (KPC) facilities at Kuwait Aviation Fuel Company (KAFCO) and Kuwait National Petroleum Corporation (KNPC) facilities. Current insurance requirements are included in Attachment 3- KAFCO Insurance Coverage Requirement. The timeframe for obtaining access and passes is 2-4 weeks.

1.5 Additional Considerations. The U.S. is a tax exempt entity. If any tolls, taxes, fines, etc. are imposed by the Kuwait Government, the contractor shall report such to the Contracting Officer (KO), Contracting Officer Representative (COR), and DLA Energy Middle East (ME) Office.

2.0 PERFORMANCE REQUIREMENTS

2.1 Contractor Contact Information and Hours of Operation. The contractor shall provide the names, contact information, and schedules for designated program and shift managers who will be always available.

The contractor shall provide services 24 hours per day and seven days a week including weekends and holidays, except as noted below for Ramadan and extreme heat conditions. Operating hours for loading facilities are as follows:

KNPC Shuaiba Operating Hours: 0700 – 1400 (reduced during local holidays) KNPC Subhan Operating Hours: 24 hours / 7 days a week KNPC Ahmadi Operating Hours: 24 hours / 7 days a week KAFCO Operating Hours: 24 hours / 7 days a week (Ramadan: 2000 - 0100) DFSP Al Jaber AB Operating Hours: 24 hours / 7 days a week DFSP Camp Buehring Operating Hours: 24 hours / 7 days a week DFSP Ali Al Salem Operating Hours: Daylight hours of operation (Ramadan: 2000 - 0100)

• Ramadan hours of operation: 2000 - 0100

• Night operations during extreme heat conditions

2.2 Performance Objective: Personnel Qualifications. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge, skills and abilities to meet minimum performance requirements as specified below and comply with all applicable local regulatory bodies, laws and regulations.

2.2.1 Contractor personnel shall be able to read and understand English versions of printed regulations, detailed written orders and operating procedures, training instructions and materials.

2.2.2 The contractor shall provide one responsible driver per truck who is certified by the local jurisdiction to transport hazardous/flammable goods.

2.2.3 The contractor shall provide all necessary safety services and supplies for all drivers. No services or supplies will be provided by the U.S. Government.

2.2.4 The contractor is responsible for the arrangement of all necessary U.S. and Kuwait Government identification badges, Civil IDs and passes, visas, fees, and passports for identified drivers. The contractor shall maintain these driver documents and provide them to the U.S. Government when requested. Additional passes are required for deliveries to Ali Al Salem. These include KNPC/KAFCO driver/tanker Installation passes, DFSP Buehring Installation Badge and Kuwait Ministry of Defense (KMoD) J2 Pass.

2.3 Security Requirements. The U.S. Government will not provide security escort for trucks transporting fuel product in Kuwait. Contractor personnel shall comply with the following security requirements in the execution of their assigned duties.

2.3.1 Contractor drivers shall comply with written or verbal direction received from an authorized U.S.

Government Representative in regards to applicable U.S. Government security procedures.

2.3.2 Drivers are prohibited from carrying weapons while performing any time during this contract.

2.3.3 The contractor shall identify the staffing and procedures necessary to maintain security protection.

2.3.4 Contractor personnel are expected to immediately report any suspicious activities, packages, or items they observe to include personnel conducting surveillance of the installation or unauthorized personnel requesting access to the installation to Kuwait LMS/LNO and DLA Energy- ME Office personnel.

2.3.5 Contractor and any subcontractor must maintain registration in Joint Contingency Contracting

System (JCCS) at https://www.jccs.gov/jccscoe/.

2.4 Safety Requirements. The contractor will adhere to all Kuwaiti loading/offloading facilities’ safety policies and regulations.

2.5 Performance Objective: Transportation Requirements. The contractor will ensure the following transportation requirements are met in the performance of this contract:

2.5.1 For trucks not loading at Kuwait Aviation Fueling Company (KAFCO) and Kuwait National Petroleum Corporation (KNPC) facilities, all vehicles shall be in good mechanical working order and no older than seven (7) years. For trucks loading at KAFCO and KNPC facilities, the contractor’s trucks must meet all KAFCO and KNPC Technical Specifications respectively for Truck Fuel Road Tankers/Semi Trailer (See Attachments 1 and 2) including KAFCO and KNPC equipment age requirements. For KNPC loads, the trucking services contractor representative (not the drivers) will provide and affix the seals immediately after loading. For KAFCO loads, the trucking services contractor representative (not the drivers) will seal the tanker lid covers prior to entering the KAFCO load facility. The seal numbers must be in sequence and shall be annotated on all shipping documents.

The contractor shall purchase Alulock 2.0mm or equivalent serial numbered seals and effectively seal all tank truck access points. The Alulock cable seal has a self-locking design and is available in variable lengths. If equivalent seal is proposed, contractor must obtain Quality Assurance Representative (QAR) and Contracting Officer (KO) approval prior to usage.

2.5.2 Contractor personnel will not make unauthorized stops during transit of fuel product. Vehicle breakdowns, accidents, and routine meal accommodations are an exception.

https://www.jccs.gov/jccscoe/

2.5.3 The contractor will be responsible for the recovery of any disabled trucks.

2.5.3.1 Transfers of product from contractor truck-to-contractor truck must be approved in advance by DLA Energy-ME Office Quality Assurance personnel and documented. Copies will be forwarded to authorized U.S. Government personnel for validation and must include truck numbers, date, quantity in liters and gallons, type of product, old delivery note number, new delivery note number and a statement as to why the product is being transferred.

2.5.4 Contractor personnel will be responsible for specific tasks outlined below.

2.5.4.1 The contractor will maintain accountability of equipment, personnel, product to be transported, applicable forms and reports.

2.5.4.2 Pre-check vehicle for proper documentation that includes, but is not limited to: Civil

ID, loading and unloading documents and operator’s license.

2.5.4.3 Ensure equipment serviceability, which includes the required amount of tank truck fuel to be used on the journey.

2.5.4.4 Safeguard transportation documentation to include upload and download documents.

2.5.4.5 Consolidate completed documents to be provided to the COR and DLA Energy Middle East (ME) Office.

2.5.4.6 Check in at all U.S. Military areas as directed by the U.S. Government when arriving and departing installations.

2.6 Performance Objective: Tank Truck Requirements. The contractor will provide the required tank truck assets to successfully perform the contractual requirements identified herein. The trucks will be initially inspected and approved by a DLA Energy-ME Office QAR, sub-region Logistics Management Specialist (LMS), or Contracting Officer Representative (COR) before an asset goes on hire for use under the contract. If inspected assets are used for any mission outside of DLA’s contract, then the asset must be re-inspected prior to further DLA contract use. Offeror will need to provide a list of tank trucks, which will be utilized for this contract. Tank truck list will include the number of trucks, make and model of the trucks, capacities, the plate and registration/vehicle identification (VIN) numbers, the model year, whether the tank is epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry.

2.6.1 All internal tank surfaces and piping must be clean, dry, and free of dirt, grease, oil, or any other foreign material and meet the following criteria:

2.6.1.1 If the product to be loaded is aviation turbine fuel and truck/trailer is to remain in multi-product service it must be epoxy-coated mild steel/aluminum. Trucks remaining in multi-product service will require proper cleaning outlined within Table XVI in QAP E1.

2.6.1.2 If the product to be loaded is aviation turbine fuel, diesel or gasoline and truck/trailer is to remain in dedicated product service (i.e., cannot switch from one product to the other) it may be un-coated mild steel, stainless steel or aluminum.

2.6.2 The contractor will be required to replace any equipment deemed unsafe or not road worthy by an authorized U.S. Government representative.

2.6.3 The contractor shall provide trucks that are fully operational, to include supply point specific requirements, and supply qualified personnel to perform maintenance actions seven days a week, 24 hours a day. Trucks requiring maintenance or replacement of defective truck and trailer parts shall be replaced at no extra cost to the U.S. Government.

2.6.4 The contractor shall ensure that trucks are properly labeled for each specific load that is delivered (i.e.

magnetic decals).

2.7 Performance Objective: Deliveries. Unless otherwise specified in the Schedule, each delivery shall be made on the date and within the timeframe specified on the respective fuel transport order.

2.7.1 Delivery Schedule. It is anticipated a certain number of trucks will be loaded daily (Sunday-Saturday) at each fuel source and after loading sent straight to the receiving activity. A sufficient number of trucks must be available to meet the daily load requirement, including replacement truck(s) if needed. On average, there are 27 trucks needed on a daily basis. There may be months in the year where there is a surge of quantities; usually in the summer months, May-June.

3.0 QUALITY ASSURANCE

3.1 General. The contractor shall be responsible for the quality of product after loading as per DLA Energy QAP E1. U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality standards are met. The contractor bears the responsibility of fuel that is contaminated or delivered off specification while in the contractor’s possession. The contractor will not take any samples or break any seals without a DLA Energy-ME or U.S. Government representative being present or without their prior approval.

3.2 U.S. Government Quality Assurance. Final determination that the services rendered are conforming to requirements is solely the responsibility of the U.S. Government. The U.S. Government Service Delivery Summary (SDS) is not a substitute for contractor quality control. The U.S. Government will monitor the contractor’s performance in accordance with the SDS.

3.3 Service Delivery Summary (SDS). The SDS represents important contract objectives that, when met, will foster satisfactory contract performance. Although not all PWS requirements are listed in the SDS, the contractor is fully expected to comply with all requirements in the PWS. The SDS serves as a point of reference for the contractor and Government to measure the services provided. The Contracting Officer (KO) will issue a Contractor Discrepancy Report when the contractor’s performance is unsatisfactory. The contractor shall reply in writing within 24 hours, giving reasons for unsatisfactory performance and identifying the corrective action(s) to be taken to prevent reoccurrence.

SERVICE DELIVERY SUMMARY

PERFORMANCE

OBJECTIVE

PWS

PARA.

PERFORMANCE THRESHOLDS METHODS OF

SURVEILLANCE

Personnel Qualifications

2.2 95% of personnel are knowledgeable, have requisite skills, and are available as required.

Document review/ Validated User/ Customer Complaints

Transportation Requirements

2.5 95% of equipment presented for inspection is acceptable.

100% inspection

Tank Truck Requirements

2.6 95% of equipment presented for inspection is acceptable.

100% inspection

Deliveries 2.7 95% acceptance and fulfillment of fuel transport orders.

Document review/ Validated User/ Customer Complaints

3.4 Performance Measurement. The Contracting Officer (KO) and the COR will monitor contractor performance and compliance with the terms and conditions of the contract in accordance with the SDS. The COR, in conjunction with the KO, will conduct periodic meetings with the contractor to discuss operations, and problem areas.

3.5 Quality Check Criteria. Quality checks may include, but are not limited to, verification of the following:

3.5.1 Previously carried product; contractor may be requested to provide documentation regarding the product previously carried in the truck to be loaded.

3.5.2 Cargo compartment preparation; contractor may be requested to provide documentation regarding cleaning performed, i.e., steam cleaning.

3.5.3 Vehicle integrity standards; contractor will meet the requirements outlined in Section 2.6 Tank Truck Requirements.

3.6 Truck-to-Truck Transfers. The following actions will be taken after contractor truck-to-truck transfers of product due to an accident, or due to an operational or safety requirement not performed with U.S. Government representative oversight, if directed by DLA Energy ME Quality Assurance personnel. DLA Energy ME will be notified of the intended laboratory to be used and approved by DLA Energy ME Quality personnel prior to use of the laboratory.

3.6.1 The contractor shall take an all-level sample from each compartment of the receipt truck. The contractor will take a sample through the truck manifold after flushing at least 5 gallons of product if needed.

3.6.2 Immediately after sampling, the receipt truck shall be resealed and the numbers annotated on the new manifest.

3.6.3 The sample(s) shall be sent to a laboratory acceptable to the U.S. Government and be identified with the receipt truck number, date sample taken, product grade, a complete listing of the applied to the receipt truck and the name of the sampler. In the reason for submission block of the request state “Revalidation of Product Quality after truck-to-truck transfer.”

3.6.4 A composite sample of the truck shall be made in the laboratory if the truck had multiple compartments. The testing requirements are as follows in accordance with product specification:

3.6.4.1 Aviation Fuels – Appearance, visual color, freezing point, FSII, conductivity, density, flash point, distillation, copper strip corrosion, existent gum, particulate content & filtration time, and thermal stability.

3.6.4.2 Diesel Fuel – Appearance, density, flash point, distillation, cloud point and pour point.

3.6.4.3 Gasoline – Appearance, color, visual water and color, distillation, vapor pressure, copper strip corrosion, unwashed gum/solvent-washed gum, and density.

3.6.4.4 The contractor shall obtain the Certificate of Quality (COQ)/Certificate of Analysis (COA) or Batch Certificates from the refinery representative at the time of loading. The contractor truck drivers will turn the COQ’s/COA’s or Batch Certificates over to the Government representatives when off-loading the fuel at destination. The results shall be shared/provided to the DLA Energy ME Quality Manager to be validated against the origin load quality certificate. The product will be considered as acceptable, as determined by the DLA Energy ME Quality Manager, provided it falls within the reproducibility limits from the origin certificate. Should any test parameter not fall within reproducibility of the origin certificate or be determined unacceptable for other reasons by the DLA Energy ME Quality Manager, the DLA Energy ME Quality Manager will determine if the product meets acceptability according to Mil-STD-3004-1 or if the product will require disposition.

3.7 Tank Truck Cleaning Requirements. The contractor shall ensure tank trucks dedicated to hauling aviation and diesel fuel are clean and suitable to receive product. Any truck not meeting these cleaning requirements will be rejected and turned away. Rejected trucks will not be used until they meet cleaning requirements and inspected by the U.S. Government quality representative. Cleaning requirements are outlined in Table XVI in QAP E1.

3.7.1 When required, “drain empty” includes the pump(s), filter(s), meter(s), and hose(s) as applicable.

3.7.2 If a product is not listed in the “Last Product Carried” column, permission to load and conveyance preparations require a waiver from the DLA Energy Contracting Officer (KO). DLA Energy-ME Quality Assurance personnel will also be notified at the same time of any waiver requests made.

3.7.3 If previous cargo contained dye marker and product to be loaded does not contain dye, all traces of color must be removed.

3.7.4 In order to convert transport trucks from Mogas to Diesel or Jet Fuel, the contractor must clean tanks as per the procedures in Table XVI QAP E1 and the U.S. Government Representative must certify the conveyance is suitable to load the intended grade of product.

3.8 Truck Inspections. The contractor shall present trucks, upon request, for U.S. Government acceptance before scheduled loading and ensure all compartments and possible access points are sealed prior to departure from the loading terminal and remain sealed until removed by U.S. Government representative.

3.8.1 Seal rings and attachment points must be welded or permanently installed to preclude the possibility of disengaging the seal from the sealing points without breaking the seal. Seal serial numbers shall be indicated on all shipping documents.

4.0 QUANTITY REQUIREMENTS

4.1 General. The contractor shall be responsible for the quantity of product after loading. U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quantity requirements are met. The contractor shall provide delivery receipts, Form DD 1348-7 DOD MILSPETS DFSP SHIPMENT AND RECEIPT DOCUMENT, for all products delivered. Receipts shall be signed by the authorized U.S. Government Representative. The contractor shall provide Form DD 250 MATERIAL INSPECTION AND RECEIVING REPORT, for products picked up from KPC, KAFCO and/or KNPC locations.

4.2 Load Quantities. Tank trucks will be loaded in accordance with local custom based on gross volume. This quantity will be annotated on the DD1348-7 for information purposes only and shall be volume corrected to 15 ºC in accordance with contract provision F1.09-8 DETERMINATION OF INVOICE QUANTITY (PC&S)

(MIDDLE EAST) (DLA ENERGY SEP 2005).

4.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

4.3.1 A calibrated receipt meter. All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurement Standards (API MPMS), Chapter 4, Proving Systems or equivalent national or international standards. The frequency of calibration shall be accomplished on an annual basis in accordance with Unified Facilities Criteria 3-460-03.

4.3.2 Measurement Standards and Calculations. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.3.3 All invoice quantities shall be converted to U.S. gallons. To convert liters to gallons, multiply the quantity in liters by 0.264172 gallons per liter (3.78541 liters per gallon). Refer to contract provision M55 CONVERSION FACTORS (DLA ENERGY MAR 2007) to convert metric tons to U.S. gallons. The temperature and density will be conducted by using a calibrated thermometer and hydrometer for the specification of the fuel. API MPMS Chapter 12, Calculation of Petroleum Quantities. All calculations of net quantities shall be made in accordance with this chapter.

4.3.4 The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor trucks as documented by the DD Form 1348-7 or DD 250. Risk of loss or damage to the supplies provided shall remain with the contractor until delivery has been made to the Government at the destination specified in the contract.

4.3.4.1 Variations in quantity must be within the acceptable limits of 0.5% of volumes as set forth by

DOD 4140.25-M Volume 2, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%. The offset will be determined by the average of daily gains/losses per CLIN over the invoice period. The invoice period is defined as bi- weekly for this contract.

5.0 DELIVERABLES

5.1 SDS and Contractor Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. The contractor must submit each detailed plan listed below during the proposal submission and ensure that all required plans are accepted and approved by DLA Energy prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR/QAR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR/QAR for monitoring and assessing contract performance.

5.1.1 Contract Compliance Plan (CCP). The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the contractor’s own performance-based plans. General performance criteria shall include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality Deficiency Reports (QDR) generated by the Government.

5.1.2 Product Quality Control Plan (QCP). The QCP shall describe how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control: Receiving, Sampling, Testing, Calibration, Storage and Handling, Quantity Determination, Records and Reports and Corrective Action.

5.1.3 Transportation Plan. The transportation plans shall include details as to how the offeror will move fuel through the entire supply chain. The emphasis will be on the details provided for transportation of the product from Kuwait Petroleum Corporation (KPC) facilities at Kuwait Aviation Fuel Company (KAFCO), Kuwait National Petroleum Corporation (KNPC) sites and Camp Buerhing to the customer’s delivery location(s). Descriptions of leased or owned transportation modes for movement of product(s) from source to the locations should, at minimum, included the type of transportation, the number of vehicles made available, the sub-contractor to be used and what areas of the supply chain they will cover. The plan shall identify the contractor’s assets needed to meet the delivery requirements specified in Section B – SUPPLIES OR SERVICES AND PRICES OR COSTS of the solicitation, confirm the assets comply with the specifications found at Attachment 1 – Kuwait National Petroleum Company (KNPC) Technical Specifications and Attachment 2 – KAFCO Tranker Safety Checklist, and provide a maintenance and recovery plan for the assets.

5.1.4. Security Plan. The Security Plan shall identify the contractor’s ability to comply with PWS

Section 2.3 Security Requirements.

5.2 Situation Report (SITREP). The contractor shall prepare and submit by email, to the DLA Energy-ME and Contracting Officer (KO), and others as may be designated, the following documentation prepared by 9:00 PM Kuwait local time, each day, to include weekends: a report that identifies truck number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location and number of vehicles needed to complete mission.

5.2.1 Driver Manifest Report. The contractor shall prepare and submit by email to the designated

COR and supported installation fuel personnel a Driver Manifest Log prepared by 9:00 PM Kuwait local time, each day, to include weekends. The Driver Manifest Log will identify plate number, seal numbers, driver name, nationality, Civil ID number, driver’s mobile number, any additional information the contractor deems necessary.

5.3 Truck Report. A detailed truck report will be required upon contract commencement and as assets are removed or added. The report will contain vehicle identification number, plate number and description to include make, model and year, epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry, owned or leased status and owners name.

5.4 Event Report. An Event Report allows the contractor and DLA Energy to track the identification, investigation, and resolution of any issues affecting contract performance. A detailed event report will be submitted by the contractor upon request from the Contracting Officer (KO) and will include as applicable date, location, truck number, load point, convoy information, event description and current status.

5.5 Fuel Loss Report. The contractor is responsible for the safeguarding of fuel product and reporting any loss of product to a U.S. Government authorized representative upon the submission of a delivery ticket. Fuel losses exceeding tolerance limits identified in Section 4.3.4.1 will be followed up with a written fuel loss report within 24 hours of knowledge of loss. The report will contain the date, truck number, total quantity lost, total quantity lost in excess of the tolerance limit, document number on the 1348-7, fuel type, and a detailed explanation of how the fuel loss occurred, to include possible causes.The contractor cannot invoice for the lost fuel quantity that exceeds the tolerance limit. If an invoice lists the gallon amounts and dollar values of the lost fuel beyond the tolerance limit, the invoice will be rejected for correction.

5.6 Accident Report. The contractor is responsible for providing accident information to the KO and COR within 24 hours of any accident involving damage to the truck, fuel loss, and contractor/government personnel injuries. The report will contain the date, location, number of personnel injured, type of injuries, accident description and current status.

5.7 Driver Report. A driver report is due upon contract commencement to the Contracting Officer (KO) and when employee changes are made by the contractor. The driver report will contain current drivers, new drivers required, and expected arrival dates.

Table 1: Contract Data Requirements List (CRDL)

CDRL # PWS

Section

Deliverable/Event Objective/Description Delivery Timing

A0001 Customs Clearance, HAZMAT Labeling and Placarding

Host Nation requirements for moving fuel within borders

At time of loading product

A0002 1.5 Company Business License

Contractor validation Submitted with initial proposal

A0003 5.1.1 Contract Compliance Plan (CCP)

Plan for ensuring contract compliance.

Submit a coversheet and table of contents with initial proposal.

Draft shall be submitted within 30 days after award. Shall be approved within 60 days after award.

A0004 5.1.2 Product Quality Control Plan (QCP)

Plan for how the contractor intends to perform the required services in order to ensure that all products meet specification requirements.

Submit a coversheet and table of contents with initial proposal.

Draft shall be submitted within 30 days after award. Shall be approved within 60 days after award.

A0005 5.1.3 Transportation Plan Plan shall provide as to how the offeror will move fuel through the entire supply chain.

Submitted with initial proposal

A0006 5.1.4 Security Plan Identify the contractor’s ability to comply with PWS Section 2.3 Security Requirements.

Submitted with initial proposal

A0007 5.2 SITREP Identifies truck number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location and number of vehicles needed to complete mission.

Daily

A0008 5.3 Truck Report Vehicle identification number, plate number and description to include make, model and year, epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry, owned or leased status and owners name.

On Contract commencement and as assets are removed or added

A0009 5.4 Event Report Detailed report of identification, investigation, and resolution of any issues

Upon request

A0010 5.5 Fuel Loss Report Report of fuel losses exceeding tolerance limits

Within 24 hours of knowledge of loss

6.0 ORDERING PROCEDURES

6.1. General. This is a requirements contract in accordance with FAR 16.503 and FAR 15.505. The Contractor shall take no action to perform until a signed/written task order has been provided.

6.2 Fuel Transport Orders. Daily fuel transport orders will be placed by the Tactical Petroleum Terminal (TPT) Responsible Office (RO) at DFSP Buehring no later than 48 hours prior to delivery date specified in the order.

The fuel transport order will contain quantities of fuel to be loaded, the date trucks are required to be at the loading site, and the loading/delivery point and delivery date, and operating hours of the load and receipt sites if not specified in the schedule as listed in Section 2.1.

7.0 INVOICING

7.1 General. The contractor will process all invoices in accordance with the procedures set forth in this section of the PWS.

7.1.1 The contractor will submit invoices in accordance with FAR 52.212-4(g), DFARS 252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (DEC

2018) and DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) in Wide Area Workflow (WAWF). Each invoice will contain following information: Company Information, Contract Number, Unique Invoice Number, Order Number(s), Contract Line Item (CLIN) for each charge, Truck Number, Date of Load, Quantity Loaded, Date Discharged, Quantity Discharged, Price per gallon fee, Total due to contractor.

NOTE: Payment is based on total US Gallons delivered to destination after compensation for losses are taken into account.

7.1.2 Each invoice will at a minimum contain copies of all loaded DD Form 1348-7s and Discharged DD Form 1348-7s.

7.1.3 DLA Energy will verify all documentation against the received 1348-7s, daily SITREP, and DLA

Energy inventory and accounting systems. Once all information is verified, the DLA Energy ME Office will certify invoices for payment via WAWF.

7.1.4 The payment office is:

Defense Finance and Accounting Service – Columbus Center Attn:

DFAS—JAQEAD

P.O. Box 369031 Columbus, OH 43236

8.0 COMPLIANCE REQUIREMENTS

8.1 Applicable Directives. The contractor shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. The following list of directives and other guidance are applicable to the performance of this contract; however, the list is not all-inclusive and is only intended to call the contractor’s attention to certain potentially applicable requirements. This list may change and the contractor remains responsible for knowing identified in paragraph Section 4.6.3.2

A0011 5.6 Accident Report Report of any accident involving personnel injuries

Within 24 hours of accident

A0012 5.7 Driver Report Report containing current drivers, new drivers required, and expected arrival dates

Upon contract commencement and for employee changes and complying with all specified and/or applicable laws, regulations, guidelines and publications throughout the term of this contract. In the event of conflicting guidance, contact the Contracting Officer (KO) for clarification.

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

Defense Logistics Acquisition Directive

DLA Energy Text

DoD 4140.25-M, Volume 2, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal DoD

Instruction 4140.25, DoD Management Policy for Energy Commodities and Related Services

MIL-STD- 3004-1, DoD Standard Practice Quality Surveillance for Bulk Fuels, Lubricants and Related Products

API MPMS Chapter 4, Proving Systems

API MPMS Chapter 11.1, Volume Correction Factors

API MPMS Chapter 12, Calculation of Petroleum Quantities

Attachment 4- Quality Assurance Provisions C

SECTION E – Inspection and Acceptance

Section E DLA ENERGY QUALITY ASSURANCE PROVISIONS (QAP) are provided in Attachment 5 to this solicitation.

SECTION F – Deliveries or Performance

F1.09-8 DETERMINATION OF INVOICE QUANTITY (PC&S) (MIDDLE EAST) (DLA ENERGY SEP 2005)

(a) INVOICE QUANTITY. The invoice quantity of supplies furnished under this contract shall be determined as follows:

(1) F.O.B. DESTINATION – DELIVERIES BY TANK TRUCK, TRUCK AND TRAILER, OR TANK

WAGON.

(i) If the narrative requires a tank truck with meter, a truck and trailer with meter, or tank wagon (which is always equipped with a meter), that meter shall be used to determine invoice quantity at time of delivery. The quantity shall be read directly from the meter; otherwise--

(ii) The Government may elect to determine invoice quantity at the receiving activity at the time of delivery on the basis of --

(A) Weight, using calibrated scales; or

(B) A calibrated meter on the receiving tank system.

(iii) If the Government does not require the method in (a)(1)(i) above and does not elect to use the methods in (a)(1)(ii) above, the Contractor may then elect to provide equipment that enables the Government and the Contractor to determine invoice quantity at destination at the time of delivery by one of the following methods:

(A) A calibrated meter on the delivery conveyance. The quantity shall be read directly from the meter; or

(B) Gauging the delivery conveyance. Certified capacity tables and a dipstick for the conveyance must be made available at the time of delivery. This method may not be used in areas where environmental restrictions prohibit the opening of dome hatches; or

(C) Provide the receiving activity with the net quantity determined at the loading point by a calibrated loading rack meter or calibrated scales. This quantity must be mechanically imprinted on the loading ticket that is generated by the loading rack meter or scales and the entire quantity must be off-loaded at the receiving activity. Immediately after loading, each truck shall be effectively sealed with serially numbered seals to preclude opening any fuel compartment opening (hatch, manifold, sump, etc.). The truck driver is prohibited from applying any seals. All seal numbers used on each truck shall be recorded on the loading document for that truck. If at destination, all seal numbers do not match those on the loading document or all the seals are not intact, the receiving activity is not obligated to accept the quantity from the loading point and may choose to reject the delivery or determine quantity by an alternate method..

(iv) VOLUME CORRECTION. To convert gross measured quantities to net quantities of gallons at 60 degrees Fahrenheit (or liters at 15 degrees Celsius), use Volume Correction Factors and the API gravity (or density at 15 degrees Fahrenheit) (see (b)(1) below). Volume correction to a standard temperature of 60 degrees Fahrenheit (or liters at 15 degrees Celsius) is required for--

(A) All product volumes determined by meters on the (receiving) tank system;

(B) All product volumes determined by weight using a calibrated scale;

(C) All product volumes determined by loading rack meter;

(D) All product volumes of residual fuels measured in tank trucks or truck and trailers. For this purpose, residual fuels are any products with a viscosity equal to or greater than a regular (not light) No. 4 Fuel Oil (ASTM D 396); and

(E) All other product volumes measured in tank trucks or truck and trailers that are in excess of 5,000 gallons.

(v) The Contractor has the right to have a representative present to witness the delivery and measurement of quantity.

(vi) WATER BOTTOMS.

(a) Every delivery must be free of all water bottoms prior to discharge; and

(b) The Contractor is responsible for their removal and disposal.

(2) F.O.B. ORIGIN. – DELIVERIES INTO TANK TRUCK/TRUCK AND TRAILER/TANK WAGON.

(i) On items requiring delivery at the Contractor’s refinery, terminal, or bulk plant on an f.o.b. origin basis, the invoice quantity shall be determined (at the Contractor’s option) on the basis of--

(A) Certified capacity tables of the conveyance loaded;

(B) Calibrated meter; or

(C) Weight, using calibrated scales.

(ii) VOLUME CORRECTION. Invoice quantities for all residual fuels and for other products that are in excess of 5,000 gallons (or 18,900 liters) shall be converted to net gallons at 60 degrees Fahrenheit (or liters at 15 degrees Celsius). Invoice quantities of nonresidual fuels which are less than 5,000 gallons (or 18,900 liters) do not require correction to net gallons (or liters). For this purpose, residual fuels are any products with a viscosity equal to or greater than a regular (not light) No. 4 Fuel Oil (ASTM D 396).

(iii) The Government has the right to have a representative present to witness the measurement of quantity.

(b) MEASUREMENT STANDARDS. All measurements and calibrations made to determine invoice quantity shall be…