West Coast Container - PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

25 Sept 2019

1. Description of Required Services

1.1 Area of Consideration

1.2 ISO Tank Requirement

1.3 Grade of Product

2. Responsibilities

2.1 Contractor Responsibilities

2.2 Government Responsibilities

2.3 Contractor Furnished Equipment

2.4 Government Furnished Equipment

2.5 Reimbursable Expenses

2.6 Performance Objectives

2.7 Insurance Requirements

2.8 General

APPENDIX A: Definitions

APPENDIX B: Abbreviations and Acronyms

APPENDIX C: Performance Objectives

APPENDIX D: MIL-STD-3004-1 (Excerpt)

1. Description of Required Services: Defense Logistics Agency - Energy (DLA-Energy) requires the storage and transportation of Department of Defense (DoD)-Leased Bulk Fuel Containers with Chassis. These Container/Chassis are required to be transported to various locations to be loaded with fuel and fuel related products and then taken to either a discharge location or to a Sea Port of Embarkation (POE) for onward movement. All empty containers will be returned to the storage facility for cleaning, storage and maintenance.

The storage capability required for up to 30 containers with chassis. The contractor will perform all annual inspections and associated repairs on the chassis.

Service Required: Services will be required upon award of contract.

Contract Performance Period: The contract performance period shall be for a period of one (1) year with four

(4) one year options.

1.1 Area of Consideration:

Loading Point(s): - Chevron Willbridge Lubricants Plant, Portland Oregon

- DFSP Puget Sounds, Washington

- Port of Seattle, Washington

- Greater Los Angeles, CA Area

- El Segundo, California

- Vernon, California

Discharge Point(s): - Port of Los Angeles / Long Beach, CA

- Port of Seattle, Washington

- Greater Los Angeles, CA Area

- Terminal Island, California

- Greater Portland, OR Area

Storage Point(s): - Greater Los Angeles, CA Area

- Portland/Seattle, Area

1.2 ISO Tank Requirements: ISO tank containers are large stainless steel pressure vessels held within a 20-foot ISO frame that are used for the transportation and storage of bulk liquids between locations.

Average Height: 8’6” Average Width: 20’ Average Length: 8’ Average Max Fill Capacity: 6,340 USG

1.3 Grade of Product:

Fuel System Icing Inhibitor (FSII)

Lube Oil – 6 (LO6) Lube Oil - LTL F24/JAA with additives Above listed products are not all inclusive, the Government reserves the right to add to above list.

2. Responsibilities: The Government and the contractor will operate as a team to assure a high standard are established and maintained in the performance of the contract.

2.1. Contractor Responsibilities:

2.1.1. Contractor Furnished Equipment and Crew: The contractor shall furnish all supplies, materials, equipment, and personnel necessary to perform the services contract under the award of this contract.

2.1.2. Maintain, Position, and Operate Equipment: The contractor shall maintain, clean, repair, position and operate contractor furnished equipment to ensure its performance under the contract, including providing fuel to operate necessary equipment.

2.1.3. Access to Port: The contractor shall acquire Transportation Worker Identification Credentials (TWIC) when transporting to port of call.

2.1.4. The contractor shall pay all associated costs and expenses except those outlined in paragraph 2.5 of the PWS, Reimbursable Expenses.

2.2 Government Responsibilities:

2.2.1. DLA Energy AMW Inventory Manager Responsibilities: The AMW Inventory Manager will perform the following duties. The contractor will be provided the name and contact information for the AMW Inventory Manager at time of award.

2.2.2. Cargo Routing: Provide cargo routing instruction to the contractor IAW the AMW direction and guidance.

2.2.3. Order Services: Order all loading and unloading services and schedule all movements.

2.2.4. Contact Information: Furnish the contractor with the names and appropriate telephone numbers, of persons designated as the Government’s ordering, inspecting, and receiving representatives upon award of the contract.

2.2.5. Notify Receiving Activities: The AMW Inventory Manager will notify the receiving activities of the scheduled arrival of the containers, including estimated date and time of arrival.

2.2.6. Authorize Access: Assist authorized representative of the contractor in gaining access to all facilities to load and discharge as necessary.

2.2.7. Supply Required Forms: Supply the contractor with all documentation necessary for loading, discharging or dropping off containers at designated locations.

2.3. Contractor Furnished Equipment: None

2.4. Government Furnished Equipment:

2.4.1. In accordance with FAR 52.245-1 (c) (1) Government Property (Jan 2017); The Contractor shall use Government property, either furnished or acquired under this contract, only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer.

2.4.2. Chassis: The chassis is government furnished equipment. The contractor shall perform annual inspections on the chassis to ensure they meet all applicable DOT standards. Contractor will perform minor repairs to chassis as needed. All repairs and parts will be paid up front by the contractor and will be reimbursed by the Government upon receipt of invoice. (See Paragraph 2.5 of the PWS)

2.4.3. Loss or Contamination Liability: The contractor assumes full liability for, and agrees to reimburse the Government, for the actual loss or contamination to the cargo it receives for transportation, except when loss and/or damage arise out of an Act of God or Force Majeure.

2.4.4. Damage Due To Contractor Negligence: The contractor shall be liable for damage to Government property resulting from negligence on the part of the contractor. The contractor must also reimburse the Government for actual expenses incurred by the Government due to breakdown of contractor’s equipment or delay due to negligence of the contractor, which prevents prompt acceptance or delivery of intended cargo. The contractor shall also be responsible for lost cargo in route, caused by equipment failure, such as a spill.

2.5. Reimbursable Expenses to the Contractor:

2.5.1. COR Approval: All reimbursable expenses must be approved in advance by the COR. The government will not be liable for any taxes, fees, tariffs, licenses or other costs or expenses associated with performance on this contract other than those specifically referenced herein.

2.6. Performance Objectives:

2.6.1. Performance Objective – Storage: The contractor shall store all containers and chassis in a secure location that is protected against theft and vandalism.

2.6.2. Performance Objective – Container Cleaning: As directed by AMW, clean containers in accordance with MIL-STD 3004-1 (C), listed in Appendix C.

2.6.3. Performance Objective – Transportation: The contractor shall transport containers with chassis to locations listedfor filling with lube oils and fuel additives. Once filled, equipment will be transported to the port to IAW instructions and guidance provided by AMW.

2.7. Insurance Requirements:

2.7.1. Cargo Insurance: The Contractor shall provide cargo insurance, at its own expense, as required by law, at least equal to the value of the cargo transported.

2.7.2. Liability, Pollution and Environmental Insurance: Contractor shall provide at its own expense, the appropriate amount of insurance as required by law.

2.7.3. Policy Notification: The contractor shall provide copies of cargo, public liability, and pollution liability insurance certificates to the CO prior to contract award and each time there is a change in coverage or policy renewal.

2.7.4. Written Notice: The Contractor shall furnish a written notice to the CO, 30 days in advance of the effective date of any reduction in, or cancellation of the cargo, public liability, or pollution liability insurance policies.

2.8. General:

2.8.1. Damage and Loss Reports: During operation under this contract, in all instances where cargo, contractor’s equipment, or private or Government property is damaged, lost, or pilfered while in the care, custody, or possession of the contractor or through handling by the contractor’s employees, agents, or subcontractors, the contractor shall submit a full written report of the facts and the extent of such damage or loss to the COR within 24 hours following the occurrence or discovery. Details should include how the damage occurred, investigation detail, and an estimate of how and when reimbursement for damages will occur.

2.8.2. Visits: Government personnel, including but not limited to the COR and QAR, may make announced periodic visits to the contractor's facilities to observe daily operations. Announced visits will follow a 1-day prior notice to the contractor. During these visits, the contractor shall provide knowledgeable personnel to tour and inspect the areas. The CO and/or his representative will make periodic inspections.

2.8.3. Additional Regulations Compliance: The contractor shall maintain and operate all equipment in accordance with applicable U.S. Department of Transportation (DOT), federal and state laws, and military regulations, including applicable regulations of the Commander, DLA Energy. Compliance with the following regulation is mandatory:

DOD 4500.9R, Defense Transportation Regulation (DTR). Note: DOD 4500.9-R can be accessed through the following web site, www.transcom.mil. Follow the link to Defense Transportation Regulations.

2.8.4. Security: The Contractor shall provide a secure 24 hour location for all DoD–Leased Bulk Fuel Containers with Chassis to protect against theft and vandalism under the direct control of the Contractor.

2.8.5. Service Delivery Summary (SDS): The SDS represents important contract objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the contractor is fully expected to comply with all requirements in the PWS. The SDS serves as a point of reference for the contractor and Government to measure the services provided. The CO will issue a Contractor Discrepancy Report when the contractor’s performance is unsatisfactory. The contractor shall reply in writing within 24 hours, giving reasons for unsatisfactory performance and identifying the corrective action(s) to be taken to prevent recurrence.

APPENDIX A: Definitions

Contractor: The individual, person or group of persons, partnership, company or corporation specifically named and contracted by/with the Government to fulfill the terms of this contract document. The term “Contractor” as used herein refers to the partnership, company or corporation as a whole or any individual, attendant, technician, operator, driver, dispatcher, or laborer who may be acting on behalf of the Contractor.

Contracting Officer (CO): Includes Procurement Contracting Officer (PCO) and Administrative Contracting Officer (ACO) functions.

Contracting Officers Representative (COR): The individual designated in writing by the contracting officer to act as the contracting officer’s authorized representative to monitor specific aspects of the contract and take action as authorized in the letter of appointment.

Quality Assurance Representative (QAR): Government representative with duties to perform, inspect, administers, and/or advise on work concerned with assuring the quality of products, equipment and services acquired and used by the Government.

Force Majeure: Force Majeure literally means "greater force". These clauses excuse a party from liability if some unforeseen event beyond the control of that party prevents it from performing its obligations under the contract. Typically, force majeure clauses cover natural disasters or other "Acts of God", war, or the failure of third parties--such as suppliers and subcontractors--to perform their obligations to the contracting party. It is important to remember that force majeure clauses are intended to excuse a party only if the failure to perform could not be avoided by the exercise of due care by that party.

Out-of-Pocket: Local port fees or similar charges incurred. Such fees or expenses may include those for tolls, port charges, or charges for minor repairs.

Appendix B: Abbreviations and Acronyms

ABBREVIATIONS AND ACRONYMS

AMW DLA Energy Americas West

DoD Department of Defense

DoT Department of Transportation

DTR Defense Transportation Regulation

FSII Fuel System Icing Inhibitor

NMT No More Than

POE Port of Embarkation

SDS Service Delivery Summary

Appendix C: Performance Objectives

Performance Objectives PWS Paragraph Performance Thresholds

Storage 2.6.1 100% Accountability of equipment while in the possession of the contractor

Container Cleaning 2.6.2 NMT two (2) failures per year to provide equipment clean and free of contaminates

Transportation 2.6.3 NMT four (4) failures per year to deliver equipment to designated locations.

Appendix D - MIL-STD-3004-1

LAST PRODUCT

CARRIED

Gasolines:

GASOHOL,

MOGAS,

E85, AVGAS, JP-

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-5, TS-1, KS-

Jet Fuel:

RP1/RP

TABLE XXIII. Conversion chart for tank trucks (TT) tank cars (TC), tank wagons (TW), tank & trailer (TRR), and intermodal containers (IMC) 1, 2

LAST PRODUCT

CARRIED

PRODUCT TO BE LOADED

Gasolines:

GASOHOL,

MOGAS, E85,

AVGAS, JP-4,

Jet B

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-5, TS-1, KS-1/R/N, Jet Fuel 3:

JPTS

RP1 /RP24 JP-10/PF-14 Diesel Fuel:

F-76

FSII 4 Lubricating Oils Diesel Fuels:

DF1,DF2,DS1,

DS2,ASTM

D975

Gasolines:

GASOHOL, MOGAS,

E85, AVGAS, JP-4, Jet B

Drain/Empty Steam/Dry5 Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/ Dry Steam/Dry

Jet Fuels:

Jet A/A-1, JP-8, F-24, JP-

5, TS-1, KS-1/R/N,

Drain/Empty Drain/Empty Steam/ Dry Steam/Dry Steam/Dry Steam/ Dry Steam/ Dry

Steam/ Dry Steam/Dry

Jet Fuel: JPTS Drain/Empty Drain/Empty Drain/Empty Drain/Empty Steam/ Dry Steam/Dry Steam/Dry

Steam Dry Steam/Dry

RP1/RP2 Steam/ Dry Steam/Dry Steam/ Dry Drain/Empty Steam/ Dry Steam/ Dry Steam/ Dry

Steam/ Dry Steam/Dry

JP-10/PF-1 Steam Dry Steam/Dry Steam/ Dry Steam Dry Drain/Empty Steam/ Dry Steam/Dry

Steam \/Dry Steam/Dry

Petroleum Solvent or Paint Thinner Steam/ Dry Steam/Dry Steam/ Dry

Hot Water

Rinse & Dry Steam/ Dry Steam/ Dry

Steam/Dry Steam/ Dry Steam/Dry

Diesel Fuel: F-76 Steam/ Dry Steam/Dry9 Steam/ Dry Steam/ Dry Steam/ Dry Drain/Empty Steam/Dry Steam /Dry Steam/Dry

Diesel Fuels:

DF1,DF2,DS1, DS2,ASTM

D975

Steam/ Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Drain/Empty

FSII Drain/Empty Drain/Empty Steam/ Dry Steam/ Dry Steam/ Dry Steam/Dry Drain/Empty Steam/ Dry Steam/Dry

Check the source to verify that this is the current version before use.

MIL‐STD‐3004‐1

TABLE XXIII. Conversion chart for tank trucks (TT), tank cars (TC), Tank wagons (TW), Tank & Trailer (TRR), and Intermodal Containers (IMC)

1, 2

- Continued

LAST PRODUCT

CARRIED

PRODUCT TO BE LOADED

JP-4,Jet B:

Gasolines

GASOHOL,

MOGAS,

E85,AVGAS,

Jet Fuels:

Jet A/A-1

JP-8, F-24, JP-5,

TS-1-KS-1/R/N

Jet Fuel3:

JPTS

RP1/RP24

JP-10/PF-14

Diesel Fuel:

F-76

Biodiesel Blends (< B15)

DF1,DF2,DS1,

DS2,

ASTM D975

Biodiesel Blends (> B15)

DF1,DF2,DS1,

DS2,

ASTMD975

FSII

Lubricating Oils

Diesel Fuels:

DF1,DF2,

DS1, DS2,

ASTM D975

Lubricating Oils

NO LOAD

Stream/Dry

Stream/Dry

Drain/Empty8

Steam/Dry

Biodiesel Blends(<B15)

DF1,DF2,DS1,DS2,

Drain/Empty

Biodiesel Blends(>B15)

DF1,DF2,DS1,DS2,

Drain/Empty

Heavy Fuel Oils, Distillate Fuels, ASTM D975, (No.4D),D396,(FS4,FS5, FS6), Residual Fuel Oils, ISO 8217,class F (IFOs)

Naphtha Drain/Empty Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Steam/Dry Petroleum Solvent/Paint Thinner

Source: https://assist.dla.mil -- Downloaded: 2018-101-1253T20:30Z

MIL‐STD‐3004‐1

TABLE XXIII. Conversion chart for tank trucks (TT), tank cars (TC), Tank wagons (TW), Tank & Trailer (TRR), and Intermodal Containers (IMC)

1, 2

- Continued

NOTES:

1. General Instructions for Tank Cars and Trucks:

a. Conveyances (all) shall be dry and free from loose rust, scale, and dirt

b. Saran lined equipment should not be steam cleaned; water wash should suffice.

c. Petroleum products shall not be loaded into the conveyances where the previous cargo was caustic, acid, or chlorinated solvents.

d. Tank trucks and cars in liquid fertilizer service shall not load aviation turbine fuels directly, but shall carry out at least two loads of commercial gasoline prior to the aviation turbine fuel load.

e. Conversion of Government-owned tank cars from liquid fertilizer service to aviation turbine fuel service shall only be done when no other alternative exists. Tank cars being converted from liquid fertilizer service to a petroleum product shall be adequately cleaned to remove all traces of liquid fertilizer. At a minimum, the equipment must be steam cleaned; dried and must be free from loose rust, scale, and dirt. After cleaning, equipment with unlined compartments should have its compartments lined with an approved coating at this time.

Conveyances carrying their initial load of aviation turbine fuel following conversion shall not be released from the loading until they have been sampled a minimum of 24 hours after loading. The sample shall undergo Type B-2 testing plus Thermal Stability Test (if required by the product specification). After Type B-2 tests indicate compliance with specification requirements, the conveyance can be released pending results of the Thermal Stability tests. The conveyance shall not be unloaded until the loading point notifies the destination that the Thermal Stability test (when required) has passed. When the above condition applies, the DD-250, WAWF ERR or equivalent form shall be so noted.

2. Each Military Service shall provide specific guidance for conversion of refueling equipment which exclusively handles their petroleum products, e.g.: Air Force guidance is contained in T.O. 42B- 1-1, Table 3-1.

3. To be loaded only in aluminum or stainless steel conveyance, or other conveyance lined with an approved epoxy coating. If equipment is coated, clean with hot fresh water not exceeding 58°C (136°F) and dry thoroughly.

4. For previous cargoes not listed, contact DLA Energy Quality Operations Division for acceptability/cleaning procedures.

5. For additional guidance applicable to fungible aviation fuel shipments see Section 5.3.1.2 (including subparagraphs).

6. If previous cargo contained dye marker, all traces of color must be removed.

7. If product to be loaded does not contain dye, then the vehicle shall not contain any traces of dye prior to loading.

8. Applicable only when loading same specification products; otherwise, steam and dry.

9. Prior to loading the aviation fuels listed, the conveyance must have carried a previous non-FAME cargo and then be steam cleaned and dried. Trucks that have previously carried biodiesel create a risk of cross-contamination of Jet Fuel with residual biodiesel components. Diesel fuel may contain up to 5% FAME without reporting it as biodiesel. Because of the difficulties in making a determination at the load rack of the presence of FAME in the previous load, the more stringent “Steam/Dry is required.

10. Drain and Empty if loading biodiesel blends