RP1 and RP2 Sources Sought_14Jul25.pdf

Request for Information – Propellant, Rocket Grade Kerosene –

Multipe Locations 14 July 2025

INTRODUCTION: This is a Sources Sought notice issued by the Defense Logistics Agency (DLA) Energy-FEM

- San Antonio, Texas. This is NOT a solicitation for proposals. No awards will be made from the responses to this announcement. However, responses may be used to determine the appropriate acquisition strategy for a potential future procurement. This notice issued by DLA Energy is to identify potential sources and solicit industry to express their capability and interest to provide all Rocket Grade Propellant, personnel, materials, supplies, management, engineering, tools, equipment, services, and labor necessary for accomplishing these requirements.

This potential requirement is for the filling, inspection, general maintenance, repair, marking, storage and disposal of Propellant, Rocket Grade Kerosene (RP1 and RP2) in bulk and drums at Multiple locations. The Government may contract for all, some, or none of the below, however it still is requesting sources for a potential requirement.

SCOPE OF REQUIREMENTS: The Contractor shall provide all materials, supplies, management, tools, equipment, and labor necessary for the production of RP-1 and RP-2, as well as comply will all applicable local, state, and federal regulations.

Contractor is required to complete all required hazardous material (HAZMAT) certification documentation and the ability to access U.S. and local government facilities for the purpose of delivery, removal, and service of bulk RP1-RP2 containers and associated equipment.

PRODUCT:

RP-1 Bulk (NSN 9130-01-666-4530) shall meet the requirements of Detail Specification, MIL-DTL-25576E, Propellant, Rocket Grade Kerosene, dated 14 Apr 2006.

RP-1 Drum (NSN 9130-01-644-2542) shall meet the requirements of Detail Specification, MIL-DTL-25576E, Propellant, Rocket Grade Kerosene, dated 14 Apr 2006.

RP-2 Bulk (NSN 9130-01-666-4547) shall meet the requirements of Detail Specification, MIL-DTL-25576E, Propellant, Rocket Grade Kerosene, dated 14 Apr 2006.

RP-2 Drum (NSN 9130-01-644-2509) shall meet the requirements of Detail Specification, MIL-DTL-25576E, Propellant, Rocket Grade Kerosene, dated 14 Apr 2006.

RP-2 Bulk (NSN 9130-01-644-2509) shall meet the requirements of Detail Specification, MIL-DTL-25576F, Propellant, Rocket Grade Kerosene, dated 14 Apr 2006 with the addition of ASTM E1064 Standard Test Method for Water in Organic Liquids by Coulometric Karl Fischer Titration.

In addition to the reports required elsewhere within this contract, one copy of a Certificate of Analysis for each sample required by the specification, shall be submitted as an attachment to the applicable Invoice, Wide Area Workflow (WAWF) Combo document or documented on the WAWF Statement of Quality tab.

STORAGE:

BULK STORAGE: Contractor shall provide bulk storage for RP-1 as follows:

a) A minimum of 100,000 U.S. gallons of RP-1 bulk storage is required.

b) No individual storage tank capacity of less than 10,000 U.S. gallons.

c) The capability to transfer product between storage tanks is required.

d) The storage tank system shall be capable of meeting all technical requirements defined in the clause titeld ENERGY QAP E1.15 CONTRACTOR INSPECTOR RESPONSIBILITIES (ENERGY AEROSPACE) (DLA ENERGY SEP 2013)

DRUM STORAGE: Contractor shall provide an area to store up to 40 RP-1 drums and 10 RP-2 drums. Contractor shall provide storage area secure from weather and accessible only by authorized personnel.

PRODUCT DELIVERY:

RP-1 Bulk: Routine orders for bulk production will require the Contractor to deliver up to 28,000 U.S. gallons of RP-1 within 28 calendar days. On occasion, Government may issue expedited orders requiring less than 20,000 gallons be delivered in 21 days.

RP-2 Bulk: Contractor shall have capability to produce up to 6,000 U.S. gallons of RP-2 within 30-calendar days advance notification by the Government.

RP-1 & RP-2 Drums: Drummed fuel shall be made available for inspection by Quality Assurance Representative (QAR) within 30 calendar days of order notification, unless longer period is specified by Government.

a) Drums shall be Contractor furnished and non-returnable.

b) Order quantity will be based on the economic order quantity proposed by the Contractor.

c) Contractor shall have the capability to fill drums out of bulk inventory as requested.

INSPECTION AND ACCEPTANCE:

It is the responsibility of Contractor to deliver bulk RP-1 production into a Contractor provided storage facility where inspection and acceptance will be accomplished at the tank. New RP-1 production may be introduced into tank(s) that are not empty and contains Government owned on-specification inventory. If a new RP-1 production batch is introduced to existing Government owned on-specification inventory and is found to be off-specification, the Contractor will assume responsibility and replace at no cost to the Government on a one-for-one gallon basis in the amount of Government owned inventory that was thrown off-specification when commingled with a new RP-1 production batch.

ENERGY AEROSPACE SUPPORT POINT:

The Contractor’s storage site shall be designated as an Energy Aerospace Support Point (EASP) and shall require the documentation and submission of reports for accountability and control of DLA-owned RP-1 and RP-2 per the terms of the clause titled RESPONSIBILITY FOR GOVERNMENT-OWNED RP-1.

LABORATORY SUPPORT (BULK RP-1 STORAGE)/ PRODUCT QUALITY SURVEILLANCE

REQUIREMENTS:

The Contractor shall provide laboratory services to perform analysis of RP-1 samples in accordance with the requirements of the clause titled ENERGY QAP E1.15 CONTRACTOR INSPECTION RESPONSIBILITIES (AEROSPACE ENERGY) (DLA ENERGY SEP 2013) he Contractor is also responsible for providing sample containers, performing sampling, delivering samples to the laboratory, and issuing quality Certificate of Analysis.

The Contractor will also be responsible for performing all sampling and laboratory testing of DLA-owned RP-1 stored and distributed from the Contractor’s storage facility in accordance with the quality requirements of the clause titled CONTRACTOR INSPECTION AND QUALITY ASSURANCE RESPONSIBILITIES.

BULK RP-1 and BULK RP-2 LOAD-OUTS:

Government will provide tank trucks and/or ISO containers from approved sources for load-out of bulk RP-1/RP- 2 from DLA-owned inventory.

1) This requirement includes the ability to sample, complete laboratory analysis and provide test reports to allow release for delivery of all loaded tank trucks and/or ISO containers within the access hours stated in this paragraph.

Rodriguezfontanez, Maria CIV DLA ENERGY (USA) Change to Energy Aerospace Support point (EASP)

Rodriguezfontanez, Maria CIV DLA ENERGY (USA) Will this clause also include the “Inventory Control Records and Systems of Record at contractor EASP”?? If not, it needs to be because of the upcoming Rollout 11 and FMD implementation so the supplier knows that new systems will be used for nventory.

2) Contractor shall be required to perform conveyance inspection and flushing prior to loading RP-1 per the clause titled CONTRACTOR INSPECTION AND QUALITY ASSURANCE RESPONSIBILITIES.

LOAD REPORT (BULK ONLY):

Load Report shall be prepared for each tank truck and/or ISO container loaded DLA-owned inventory.

ANTICIPATED PERIOD OF PERFORMANCE: This potential requirement has a 5 year period of performance and one, six (6) month option.

ANTICIPATED CONTRACT TYPE: Requirements type contract, single award. The Government will not lock into a fixed quantity, but all RP-1 and RP-2 needed to support these locations will be pulled under this contract.

CAPABILITY STATEMENT: Interested qualified organizations should submit a capability statement for this requirement addressing the areas below. Statements should include an indication of current business size and a list of available ancillary services available as well as any technical information believed to be useful to the Government. The capability statement at a minimum shall address the potential vendor’s ability of the following:

a. Capability to fully meet the specification

b. Capability to perform all the sampling/testing requirements listed in the specifications

c. Capability and willingness to allow government quality assurance inspectors access to supplier production/load-out plant to conduct quality assurance assessments as needed.

d. Statement of ability to meet needs for all DLA Customers

e. Capability for a potential Federal Government Contract, your company must be registered in the System for Award Management (SAM) https://www.sam.gov/portal/SAM/#1. Is your company registered SAM, and if so, what is your company's cage code and Duns # If your company is not currently registered in SAM, would you be willing to register in the SAM system?

f. Confirmation that you have the ability to produce and space to potentially store RP-1 and RP-2

SUBMISSION INSTRUCTIONS: All capability statements sent in response to this Sources Sought notice should be submitted to Jessica Negron, Contracting Specialist at Jessica.Negron@dla.mil. All responses must be received by 30 Jul 2025 at 3:00pm Central Time, DISCLAIMER AND IMPORTANT NOTES: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. Respondents will be added to the prospective offerors list for any subsequent solicitation. However, responses to this notice will not be considered adequate responses to a solicitation.

CONFIDENTIALITY: No classified, confidential, or sensitive information should be included in your response. All proprietary information should be marked as such.

http://www.sam.gov/portal/SAM/#1 http://www.sam.gov/portal/SAM/#1 mailto:Jessica.Negron@dla.mil