Amend_0001_SPE60117R0304.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE601 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60117R0304

X

2017 JAN 12

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, X is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY AEROSPACE ENRGY-DLAE-M

BLDG 1621

1014 BILLY MITCHELL BLVD

SAN ANTONIO TX 78226

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

2017 FEB 07

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUED ON NEXT PAGE

CONTINUED FROM PAGE 1

This amendment is issued to provide information from the Pre-Proposal Conference and make minor changes to the RFP.

1. The slide presentation from the Pre-Proposal Conference held on 2 February 21017 is hereby provided as attached.

2. The following questions and answers from the Pre-Proposal Conference are provided:

Question: Will the slides from the Pre-Proposal Conference be provided to non-attendees?

Government Response: Yes, the slides will be provided by Amendment after the Pre-Proposal Conference.

Question: What is the last date for asking questions on the RFP?

Government Response: In order to provide answers to questions via amendment prior to the RFP closing date of 14 March 2017, the last date for submission of question is 7 March 2017.

3. Additionally, DLA Contract Text Clause L-0001 L1.02 PROPOSAL ACCEPTANCE PERIOD (DLA ENERGY NOV 1991) is hereby changed reflect a 270 day acceptance period. As a result paragraph (c) is changed to read as follows:

(c) The Government requires a minimum acceptance period of 270 days.

4. Please Note that MON-3 and MON 3 Low Iron are used interchangeably throughout the RFP documents but mean the same thing and must meet the specification requirements of MON-3 as defined in subparagraph 2.2 of the Statement of Objectives.

5. The solicitation Closing Date and Time remained unchanged at 2017 MAR 14 at 4:00 PM CT.

PAGE 2 OF 3 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE60117R0304-0001

Attachments

List of Attachments

Description File Name ATTACH.PreProp Slides 2017 N2O4 PreProposal

Conference Mtg - External.pdf

PAGE 3 OF 3 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE60117R0304-0001

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

DINITROGEN

TETROXIDE (N2O4)

PRE-PROPOSAL

CONFERENCE

February 2, 2017

Deliver the right solution on time, every time

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

• Welcome/Introductions

• General Discussion of Request for Proposal (RFP)

• Review Schedule B, Delivery & RFP clauses

• Section L- Proposal Format and Content & Pricing

• Section M – Evaluation of Commercial Items

• Responsibility Determination

• Procurement Schedule

• Questions and Answers

• Closing

Todays’ Agenda

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Introductions

• DLA Energy Aerospace Energy Team

– Michael Miller, Customer Account Specialist (CAS)

– Dan Lerma, N2O4 CAS Supervisor

– Joe Bresnok, N2O4 Transporter

– Jackie Trevino, Quality Assurance

– Jim Young, Quality Assurance

– Charlene Smoot, Chief, Customer Support Branch

– Ken Grams, Chief, Customer Operations

– Steve Nichols, Deputy Chief, Customer Operations

– Barb Peterson, Hypergols Contracting Officer

– Damon Moore, Deputy Chief, Supplier Operations

– Doug Smith, Chief, Supplier Operations

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Defense Logistics Agency Energy

Mission:

Vision:

Values:

Our Customers First Choice for Energy Solutions

To Provide the Department of Defense and Other Government Agencies with Comprehensive Energy Solutions in the Most Efficient and Economical Manner Possible!

• People

• Service

• Excellence

• Innovation

• Trust

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

• This is a Request for Proposal – a negotiated procurement,

– A technical proposal is required.

– Discussions may/may not be held

• Commercial Item – FAR Part 12

• Prices will be Fixed Price with Economic Price Adjustment

• B0002 B19.40.100 ECONOMIC PRICE ADJUSTMENT – PRICE INDEX

(AEROSPACE ENERGY)(DINITROGEN TETROXIDE [N2O4]) DLA Contract Text Attachment, Pages 1-3 of 26

• Requirements Type Contract – Yearly Amounts listed on the RFP are best estimated quantities, not guaranteed

• Ten-year contract with first 6-9 months, possibly longer, for Facility Preparation/Modification/Retrofit for Production and Optional DFSP Storage Facility

• Period of Performance: Date of Award – 30 September 2027 with Contract Full Performance Starting: 1 October 2018

General Solicitation Information

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• DiNitrogen Tetroxide (N2O4) Specification: MIL-PRF- 26539F dated 17 April 2006 RFP Attachment

• MIL-PRF-26539F is further modified by Statement of Objectives (SOO) paragraph 2.2 SPECIFICATION, subparagraph 2.2.2

• Table I provides chemical and physical requirements tighter than specification RFP Attachment, Statement of Objectives, Page 1 of 8

PRODUCT SPECIFICATION

REQUIREMENTS

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• Manufacturing Qualification Testing is covered in clause E0005 ENERGY QAP E45.02

MANUFACTURING QUALIFICATION REQUIREMENTS

(DINITROGEN TETROXIDE), DLA Contract Text Attachment, Pages 10-11 of 26

– CLIN 0001 Pre-Production Sample of Mon-3

Low Iron consisting of two homogenous 800 ml samples (approximately 13 lbs) RFP, Pages 5-6 of 50

– CLIN 0002 Mon-3 Low Iron First Article Test Batch consisting of 4000 pounds RFP, Pages 6-

Section B - The Schedule

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

• Pre-Production Sample of MON-3 Low Iron

– 45 days after contract award submit two homogenous 800 ml samples from pilot plant or hand blend

– Samples analyzed by Contractor & submitted to Gov’t Lab

– Must meet MON-3 Low Iron specification in MIL-PRF-

26539 as modified by the SOO to proceed to plant retrofit

– May request waiver if previous sample submitted

• First Article Approval

– 180 days (if more time is needed, provide time tables after contract award, 4,000 lb batch of MON-3 Low Iron

– Same sampling process as Pre-Production Sample

– If sample passes analysis at Gov’t lab, the Contractor shall be notified to invoice for First Article Batch

– If sample fails, CO may authorize resample

– Repeated failure may result in plant mod’s or termination

• Full Scale Production & Storage – 1 October 2018

ENERGY QAP E45.02 MANUFACTURING

QUALIFICATION REQUIREMENTS

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CLIN 0002 – First Article Test Batch

– All N2O4 Plant Development, Modification or Retrofit Costs for Contractor Facility will be included in the product price of this CLIN.

– If the Government pays any for Plant Development, Modification or Retrofit Costs for Contractor’s N2O4 Facility then the Government shall have exclusive use of the Contractor’s N2O4 Facility throughout the life of the contract.

– Contractor will be allowed to make commercial sales to which partial refund of the development costs will be made to the Government as stated in Clause I0008

I290.100 COMMERCIAL USE OF PRODUCTION

FACILITY (DINITROGEN TETROXIDE), DLA Contract Text Attachment, Pages 20-21 of 26

Section B - The Schedule (cont)

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• N2O4 Product CLINs 0003-0008, yearly estimates starting Year 2 are provided in product description. RFP, Pages 7-13 of 50

– CLIN 0003 MON-3 Low Iron Cylinder

– CLIN 0004 MON-3UL Ultra Low Iron

Cylinder

– CLIN 0005 MON-10 Cylinder

– CLIN 0006 MON-15 Cylinder

– CLIN 0007 MON-25 Cylinder

– CLIN 0008 NTO Cylinder

Section B - The Schedule

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• Service CLINs Each Service CLIN correlates to a specific requirement in the Statement of Objectives (SOO) RFP Attachment, Statement of Objectives, Pages 3 - 5 of 8

RFP, Pages 7-13 of 50

– 0009 Miscellaneous Part Replacement

RFP Attachment Replacement Services

– 0010 Evacuate & Purge Container

– 0011 Cleaning & Decontamination of

Container

– 0012 & 0013 Precision Clean to

Level 100A per KSC-C-123J (4BW & DOT110A containers)

– 0014 & 0015 Passivation

Section B - The Schedule (cont.)

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RFP, Pages 17-19 of 50

– 0016 Reprocessing Product Reclaimable

– 0017 Reprocessing Product Recyclable Refer to RFP Attachment, Statement of Objectives, Pages 5 - 6 of 8 for criteria for which reprocessing is used.

– 0018 Miscellaneous Services as required over the life of the contract as directed and negotiated for by the Contracting Officer.

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Contractors are not required to offer on Optional CLINs to be compliant with solicitation. RFP, Pages 19 -21 of 50 & RFP Attachment, Statement of Objectives, Pages 6 - 8 of 8

– 0019 & 0020 Optional Cylinder Recertification Testing

– 0021 Optional Destination Transportation To/From Kennedy Space Ctr, FL

– 0022 Optional Destination Transportation To/From Vandenberg AFB, CA

– 0023 Optional DFSP Services Storage and Distribution Services

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

• FOB Origin

• Delivery into Government-provided containers

• Containers will be shipped to contractor facility prior to production run

• Full containers will be shipped out after completion of production run to the two DFSPs at VAFB & KSC.

• Typically orders will be no more than 16,000 lbs ordered on a quarterly basis.

• How We Order

• Bilateral Delivery Orders with Priority Rating under Defense Priorities and Allocations System

• Delivery due 21 days after Issuance of DO or 14 days for MON-3 Low Iron only.

RFP Attachment, Statement of Objectives, Page 2 of 8

DELIVERY

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• Shipments shall have tamper indicating devices in accordance with CLAUSE D0002 D-15 CONTRACTOR SEAL REQUIREMENT, DLA Contract Text Attachment, Page 4 of 26.

• Contractor is required to provide and maintain an inspection system and provide a Quality Control plan for sampling product in accordance with clause ENERGY QAP E1.15

CONTRACTOR INSPECTION RESPONSIBILITIES DLA

Contract Text Attachment, Pages 4-5 of 26

Additional Items of Interest

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CLIN 0023 - Optional DFSP Services (Storage and Distribution Services)

– Contractor shall perform Cylinder Storage and Distribution services of Government-owned products while maintaining product on-spec at all times in accordance with CLAUSE I0003 I116.100

RESPONSIBILITY FOR STORAGE OF N2O4

PRODUCTS AND CYLINDERS (DINITROGEN

TETROXIDE), DLA Contract Text Attachment, Pages 15-16 of 26

– Contractor shall maintain accountability and control of Government product and comply with all requirements stated in Clause I0004 I119.03.100

INVENTORY CONTROL RECORDS AND SYSTEM

OF RECORDS AT CONTRACT DEFENSE FUEL

SUPPORT POINTS, (DINITROGEN TETROXIDE),

DLA Contract Text Attachment, Pages 16-20 of 26

Additional Items of Interest

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WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

• CLAUSE L0003 L2.35.100 INFORMATION TO OFFERORS

FOR PROPOSAL PREPARATION (AEROSPACE ENERGY)

(DINITROGEN TETROXIDE)(DLA ENERGY NOV 2016), DLA

Contract Text Attachment, Page 22-24 of 26

• Technical and Management Capability

– Legibility, clarity and coherence are important. Proposal narrative will be evaluated in accordance with Section M Evaluation criteria.

– Offeror should provide narrative that describes their actual methodology to be used for accomplishing each of the stated sub-factors.

– Do not merely reiterate the requirements of the solicitation.

– Proposal narrative should be specific, concise and straightforward description of work to be accomplished.

– With the exception of Past Performance, evaluators can only evaluate based on the Technical merit of what is written in the Technical and Management proposal.

– Offerors shall identify any technical, schedule or cost risks associated with their proposals and describe how they will resolve or avoid the identified risks.

Section L –Instructions To Offerors

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

• Volume 1: Pricing

– CLIN Pricing in the Section B Schedule to include:

• CLIN 0009 List of Replacement Parts and

• CLIN 0002 First Article Plant Retro/Mod Breakout

– Exceptions

• Volume 2: Technical and Management Capability

– Subfactor A. Manufacturing Process Design

– Subfactor B. Plant Preparation

– Subfactor C. Quality Control

– Subfactor D. Container Management

– Subfactor E. Operations Management

– Subfactor F. Optional Defense Fuel Supply Point

(DFSP)

SECTION L – INFORMATION TO OFFERORS

FOR PROPOSAL PREPARATION (cont.)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

Volume 2: Past Performance

– Past Performance Data Sheet RFP Attachment

• The offeror will list all relevant contracts and subcontracts (completed or in progress) for the last three years from DLA Energy as well as from other Government agencies or the private sector.

• Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort.

• This information is required of the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform any and all relevant aspects of the proposed effort the offeror considers critical to overall successful performance.

SECTION L – INFORMATION TO OFFERORS

FOR PROPOSAL PREPARATION

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

• Small Business Subcontracting Plan

– All Large Businesses must provide a Small Business

Subcontracting Plan (DLA Form 19.3) in accordance with FAR

19.7. The subcontracting plan is a basic contract requirement and must be approved prior to award of contract. RFP Attachment

– Offerors are required to provide their realistic subcontracting percentages and goals for either this contract or their yearly Corporate business plan (approved or unapproved).

– If possible, Large Businesses should provide a one year history demonstrating corporate commitment to meet subcontracting goals/targets by providing SF 294s.

Other Instructions To Offerors

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Responsibility Determination

• Pre-Award Site Survey

– Only vendors in the competitive range

– DLA E QARs and DLA Energy Aerospace

Team Members

• Financials through Dunn & Bradstreet

• Data pull for Contractor on Past

Performance Retrieval System (PPRS)

• Known DLA Energy Past Performance, if any

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FOCUSED, GLOBALLY RESPONSIVE SUPPLY CHAIN LEADERSHIP

FAR 52.212-02 EVALUATION - COMMERCIAL ITEMS

RFP, Page 36-38 of 50

• Lowest Priced, Technically Acceptable Source Selection process

• Based on Evaluation of Non-Cost Factors

1) Acceptability of Technical and Management Capability subfactors A through E and F, if proposed

2) Past Performance

• After Non-Cost Factors are met, proposal is determined “technically acceptable” and eligible for award.

• Award will then be made to lowest laid-down price. Since FOB Origin, the estimated cost of transportation from vendor fill point to DFSP locations will be added to total, overall evaluated price.

Section M – Evaluation

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

• The proposal acceptance period is 270 days from the closing date of the RFP

• The Contracting Officer (CO) is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the Contracting Officer. Written requests for clarification may be sent to the CO at the address or email address located in Block 9 of the SF 1449.

• All Amendments to the RFP are posted on FedBizOpps.

Other Pertinent Information

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

• An Amendment will be forth coming:

– Providing the questions and answers submitted in writing and at this Pre-Proposal conference

– Providing the slides from the Pre-Proposal conference

– For any changes as a result of this Pre-Proposal conference or other corrections, as needed

• Please SIGN and RETURN all amendments with your offer.

• DO NOT WAIT until the last five minutes of closing to send your offers.

• All files sent must be smaller than 10MB or they will be rejected by the system.

• Please stay in contact by email. We will provide information as soon as we know it.

Other Pertinent Information

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

• 14 Mar 17: RFP Closes for Initial Offers

• 28 Mar 17: Open Discussions/Pre Award

Surveys

• 28 Apr 17: Close Discussions

• 30 Jun 17: Award Contract

• 15 Oct 17: Pre-production Samples Due

• 30 Dec 17: First Article Due

• 01 Oct 18: Full Scale Production & Optional

Storage, if awarded, begins

Tentative Procurement Schedule

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

27WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE 27