Statement of Objectives

SPE601-12-R-0319

STATEMENT OF OBJECTIVES

1 Jun 2012

1. DESCRIPTION:

Defense Logistics Agency (DLA) Energy, as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and related services requires production and delivery of gaseous helium. The Contractor shall provide all production, raw materials, supplies, management, tools, equipment, and labor necessary for the manufacture of gaseous helium into Government-provided helium containers. The Contractor shall provide product f.o.b. origin and transportation services to deliver product/containers to a designated location for airlift via United States military or Commercial aircraft at the closest U.S. military or commercial aerial port. The Contractor shall also be required to provide storage, minor repair, and maintenance of Government-provided containers.

2. PRODUCT SPECIFICATION FOR GASEOUS HELIUM:

2.1. Bulk Gaseous Helium offered under this contract shall conform to Type I, Grade A, of MIL-PRF-27407C, dated 29 Nov 2006.

2.2. In addition to the reports required elsewhere within this contract, one copy of a Certificate of Analysis (CoA) for each sample required by specification, shall be sent to DLA Energy- QA/QT within three (3) days after the analysis of that sample. The analysis report shall be emailed to tech.prop@dla.mil or faxed to the attention of DLA-Energy Q at 210-925-8048.

3. DELIVERY:

3.1. All product delivery stipulated herein shall be accomplished IAW a DD Form 1155 Delivery Order (DO) issued by the Contracting Officer (CO). The CO shall issue a DO that obligates funds for all product orders under the Contract. The filling of empty Government-provided containers shall be directed by the CO under the authority of the DO.

3.2. Delivery of gaseous helium shall be into Government-provided tube bank trailers, International Organization for Standardization (ISO) containers, High Pressure Cylinder Assemblies (HPCAs), and other helium containers.

3.3. Contractor shall be able to fill a minimum of six (6) helium tube bank trailers or helium ISO containers per week. Unless a longer period is specified on the DO, each container shall be filled within three (3) days of completion of repairs or within five (5) days of receipt of containers if no repairs are required. The Contractor shall also be able to fill a minimum of 8 (eight) HPCA’s within three (3) days of completion of repairs or within five (5) days of receipt of containers if no repairs are required, unless a longer period is specified on the DO. The estimated average capacity of a helium tube-bank trailer is 1600 Nm3 and a helium ISO container is approximately 2700 Nm3. The average capacity of a HPCA is 291.5 Nm³. Contractor shall fill containers to mailto:tech.prop@dla.mil their maximum allowable working pressure (MAWP). In no case will the MAWP exceed 4500 psig for any container.

3.4 Product Heel: Helium containers returned to the Contractors fill point may have residual product inside. Contractor shall have capability to analyze and determine the volume of remaining product (heel) in compressed gas tube-bank trailers, ISO containers, and HPCAs returned to the fill plant. The remaining product heel shall be analyzed for compliance in accordance with paragraph 2 “PRODUCT SPECIFICATION GASEOUS HELIUM”. Product heel, which conforms to the analysis, shall be retained within the compressed gas container for refilling and the quantity reported as a credit on the Helium Quantity Load Sheet after refilling.

The heel and net fill quantities shall be identified on the applicable DD Form 250 or commercial shipping document. Should the product heel fail the analysis, Contractor shall contact the DLA Energy CO immediately for further guidance.

3.4.1. When a compressed gas tube-bank trailer or ISO container must be emptied and released from the Contractor for reasons such as re-certification, turn-in, or repair, Contractor shall be required to analyze the heel for compliance in accordance with paragraph 2 “PRODUCT SPECIFICATION GASEOUS HELIUM”. If the product conforms to analysis, the Contractor shall withdraw as much helium from the compressed gas tube-bank trailer or ISO container as possible and provide credit to DLA Energy on a DD Form 250 or commercial shipping document for the amount of product removed. Should the product heel fail the analysis, the Contractor shall contact the DLA Energy CO immediately for further guidance.

3.4.2. Product heel credits shall be documented by the Contractor. The block at the lower portion of the DD Form 250, “16. STOCK/PART NO. DESCRIPTION” or “23. CONTRACTOR USE ONLY” or separate area of the commercial shipping document shall include the following:

TRAILER /ISO STATUS BEFORE FILLING:

Trailer/ISO Number _________________ Arrival Date: ________________ Product Heel (Nm3) __________________

TRAILER/ISO STATUS AFTER FILLING:

Total Volume of Helium (Nm3): ______________ Less: Product Heel Credit (Nm3): ______________ Net Purchase (Nm3): ______________

3.4.3. At no time shall product be purged from returning containers unless approved by the DLA Support Team (DST) liaison officer (LNO) or the DLA Energy CO (see 6.5).

3.5. Container Purge: Contractor shall have the capability to purge trailers and ISO’s IAW a DO issued by the DLA Energy CO. Contractor shall notify the Government whenever contamination is suspected and ask for guidance from the DLA Energy CO. Procedures for cleaning/purging the tubes or ISO containers shall be developed by the Contractor and presented to the DLA Energy CO for approval. Procedures should include steps for verifying contamination in the tubes is low enough to insure that, upon loading with product, the loaded product will meet specification requirements.

3.6. Contractor shall have appropriately sized material handling equipment (MHE) needed to move/transport the different types of Government-provided helium containers. Bulk helium container dimensions are provided below in paragraph 6.1.1. As directed by the CO as needed, the Contractor shall also provide MHE to a designated aerial port to move trailers and ISO containers, and load and unload HPCAs from conveyances including all labor, transportation and equipment.

3.7. The Contractor’s fill points will operate as a DFSP (Defense Fuel Support Point), and as such, the Contractor shall comply with the requirements of the provisions in the internal instruction entitled RESPONSIBILITY FOR GOVERNMENT-OWNED AEROSPACE ENERGY PRODUCTS (DLA ENERGY). This includes completing and submitting all DFSP documents to maintain inventory accountability and accurate inventory records, and ensuring that each Government-provided container filled, repaired and stored at the Contractor fill point is maintained in serviceable condition as recommended by the manufacturer.

4. QUANTITY DETERMINATION:

4.1. Quantity determination for gaseous helium shall be by calculation using pressure and temperature data at time of filling and the container water volume. Contractor shall ensure a calibrated pressure gauge is available for quantity determination of the gaseous helium at time of filling. The formula included in the attachment entitled “Quantity Load Sheet” shall be utilized by the Contractor for calculating the quantity utilizing pressure/temperature data.

4.2. A Government representative shall inspect filled container(s) prior to acceptance by the Government under this contract. The Contractor shall notify the assigned Government representative in sufficient time to permit inspection by the Government.

5. MISCELLANEOUS SERVICES:

5.1. Minor Repairs: The Government’s intent is that when trailers, ISO containers or HPCAs arrive at the trans-fill point the container shall be roadworthy and fully serviceable for filling.

However during transit by the Government, supplier or during the fill process, there is a possibility that the container may sustain minor damage requiring repair.

5.1.1. The Contractor shall provide on-site equipment, tools, parts, and personnel to perform the following maintenance procedures to bring a bulk helium container to serviceable condition

a. Repair Flat tire and/or re-inflate tires

b. Replace unusable tires

c. Repair/replace wheels

d. Repair/replace glad hands

e. Repair/replace landing gear repairs to include welding

f. Repair brake system

g. Replace pressure gauges, valves, fittings and rupture discs

h. Repair/replace manifold including pigtails as required

i. Replace light bulbs, mud flaps, air hoses, and data plates

j. Repair electrical wiring

k. Repair/Replace HPCA Frame doors

l. Other repairs requiring welding and/or bracing

5.1.2. If the cost for repairs is in excess of $500, the Contractor shall submit to the CO, via facsimile or email, an itemized list of parts and repairs and their associated cost within 24 hours of container arrival and the Contractor shall not begin the repairs until a written authorization (delivery order) is received from the CO. The Contractor shall complete the repairs within 48 hours of container arrival for repairs $500 or less, or within 48 hours of written authorization from the CO for repairs over $500.

5.2. Other than Minor Repairs: Repairs associated with this section refers to any and all tasks required to return Government helium conveyance equipment to serviceable condition and are beyond the criteria established for minor repairs. Government requires the Contractor to submit a documented cost estimate of the repairs and total cost to bring equipment into serviceable condition with and estimated time for completion to the CO. Upon approval by the CO, the Contractor shall make repairs, fill containers with helium, and store on-site until notified to transport to the forward location.

5.3. The Government reserves the right to authorize a Government representative to inspect the container relative to the repair the Contractor identifies prior to approval by the CO. The CO will advise the Contractor of approved repairs.

5.4. All removed parts and/or hardware shall be retained until offered to the Government for inspection. The Government will make the determination of which removed components will be sent for Government reutilization or disposal through the DLA Disposition Services. The Contractor shall be required to dispose of removed parts that are determined by the Government to be scrap and not worthy of shipment to DLA Disposition Services. The cost of scrap disposal shall be included in the service cost.

5.5. Depending upon the services to be performed on the helium container, the required completion date will be stated on each DO as proposed and awarded under the basic contract(s).

5.6. In the event a container is returned for filling and contamination is suspected due to exposure to the atmosphere (e.g. valves open or no pressure in the cylinders/tubes), the Contractor shall decontaminate the container utilizing procedures necessary to ensure the product in the container after filling will meet specification requirements. Prior to performing this service, the Contractor shall notify the CO of the reasons contamination is suspected and shall proceed with the approval of the CO.

6. STORAGE SERVICES:

6.1. At the Government’s request, the Contractor shall be capable of storing a maximum of 12 tube bank trailers or ISO’s with/without chassis and 18 HPCA’s at the Contractor fill location, filled and ready for pick up by the Government.

6.1.1. Tube bank trailers, chassis-mounted compressed helium ISO containers, and ISO containers not mounted on a chassis will have lengths ranging from 20 ft. to 42 ft., widths of 8 ft., and heights up to 10 ft. HPCA dimensions are length 5.2 ft. x width 4.6 ft. x height 6 ft. The maximum weight for an HPCA is 6,000 lbs and the maximum weight for an ISO container without a chassis is 50,000 lbs.

6.2. Contractor may also be required to store other Government-owned equipment such as spare parts and/or shoring that will require a covered storage area.

7. REPORTS AND RECORDS:

7.1. Each Contractor fill point location shall operate as a DFSP IAW provisions in the internal instruction entitled RESPONSIBILITY FOR GOVERNMENT-OWNED AEROSPACE

ENERGY PRODUCTS (DLA ENERGY).

7.2. In addition to the reporting requirements identified herein, the Contractor shall provide the documents, reports, and records listed below weekly by electronic means by emailing each to descsa.helium@dla.mil at the end of each week.

7.2.1. Inventory Log Sheet: The Contractor shall submit an Inventory Log Sheet at the end of each week. The Inventory Log Sheet identifies each incoming, outgoing, and stored helium container by serial number and status. A sample of the Inventory Log Sheet is attached.

7.2.2. Quantity Load Sheet: The Contractor shall submit a Quantity Load Sheet at the end of each week for each helium container filled. A copy of the Quantity Load Sheet shall be attached to the helium container prior to release to the Government. The Quantity Load Sheet determines total helium quantity per container and helium residual from turn-in. A sample of the Quantity Load Sheet is attached.

7.2.3. Replaced Parts List: The Contractor shall submit a Replaced Parts List at the end of each week. The Replaced Parts List identifies by helium container serial number the individual parts or components that were replaced to bring the container to a serviceable condition for filling or roadworthiness. A sample of the Replace Parts List is attached.

8. CONTRACTOR POST AWARD RESPONSIBILITIES:

8.1. The Contractor shall provide the CO with a list of personnel available on a 24-hour a day basis for emergency request of technical and/or supply support. The list shall include full name, telephone number, mobile phone number, direct long distance dialing number, fax number and e-mail address. It shall be the Contractor’s responsibility to keep the personnel list updated as changes occur.

8.2. If the primary Contractor utilizes sub-contractors to accomplish any portion of this contract, it shall be the primary Contractor’s responsibility to ensure all requirements and responsibilities contained in the contract are met and that sub-contractor employees meet and comply with the requirements stated above.

mailto:descsa.helium@dla.mil